Fayaz Ahamed Shaik

❖ Playing a Vital Role as “Personal Secretary” to the Team Leader, HSE Systems Team & Acting Team Leader, Fire Division
❖ Receiving Incoming Mails / Distributing amongst Seniors & sub-ordinates.
❖ Liaising with other Divisions like Security, Safety & Fire working under HSE S&F Group.
❖ Arranging Meetings / Preparing Presentations.
❖ Managing the documents by using DIMS (Document Image Management System) Application.
❖ Updating the Manager’s office about pending issues under HSE Systems Division.
❖ Updating training details of each person on ULMS and getting their permit / authorization cards.

❖ Handling Project related Documents / Drawings / Transmittals / Memos.
❖ Keep Tracking of Incoming / Outgoing Email Conversations between Clients, Vendors & Engineering Team.
❖ Updating the status of projects to the Operations Managers.
❖ Preparing MOM & Presentations.
❖ Filing all the documents concerned to Projects & Internal.
❖ Preparing PRs, LPO & Payment Requests.
❖ Gathering Quotations & preparing price comparison to finalize the lowest bidder & awarding the purchase order.

Projects In Hand:

❖ EPF - 50
❖ Well Head Instrumentation & Associated Works for Jurassic Wells at North Kuwait
❖ Wellhead Hookup Project
❖ Heavy Oil - 1
❖ Heavy Oil - 2

 Technical Assistant to Safety & Fire Division - Mina Abdullah Refinery. Reporting to the TL, Safety & Fire - MAB.
 Involved in Preparation & Communicating of below activities.
1. Incoming & Outgoing Memos & Its Records.
2. Trainings / Film Shows Monthly Basis.
3. Joint Safety Inspection / Audit Reports.
4. Preparing schedules for Campaign’s & Posters / Banners. Make sure to conduct the classes. Distributing the Gifts / Vouchers during the Quiz Classroom & Online.
5. HSE Reports - Preparing
6. Near Miss / Process Near Miss - NM / PNM
7. Sub-standard Act / Condition - SSAC
8. HSE Suggestions - HSE Sug.
9. Arranging meetings Department / Division / Section wise and gathering its data.
10. Gate Passes for Safety Personnel / Visitors / Delegates / Equipment & Vehicles.
 Playing a role as a System Administrator on “HSE Improvement Forms” - Reports.
 Playing a major role as Group Leader in MIPP Drills.
 Preparing the whole Documents / Presentations for “Rolling Trophy + HSE Safety Day” yearly basis.
Evaluating the resumes of Safety Supervisors / Safety Engineer as per the standards of KNPC requirements.

 Assisting to the Assistant Executive Director of the company.
 Letters Drafting, Attending Phone Calls, Sending Faxes, Emails, Routine Official works & Documentation.
 Coordinate with different departments like Tendering, Human Resources & Finance.
 Preparing Survey Reports on Construction Materials / Services with International Companies.
 Planning & implementation of business plan for the expansion of business territory.
 Attending & Preparing Minutes of Meetings

 Documentation & Records Log Maintenance.
 Letter Drafting, Attending Phone Calls, Sending Faxes, E-Mails & Documents, Distribution.
 Preparing Time sheets for Office and Sites personnel’s. / Routine office works.
 Coordinating with the In-Charge of Procurement Department like bringing the RFP / RFQ’s documents from the KOC (Kuwait Oil Company), KNPC (Kuwait National Petroleum Company), JO (Joint Operation) & MEW (Ministry of Electricity & Water) Offices.
 Collecting the Official Incoming Letter / Drawings and Submittal / Outgoing Letter / Transmittals to our clients.
 Reporting to the Deputy G.M through HR Executive of M/s DAN Consultant
 Collecting the requirements of manpower from the existing projects and within the office.
 Searching & Collecting the database of manpower available in the market through the net and reliable sources.
 Screening the resume & arranging the interviews to the shortlisted candidates.
 Preparing the final documents like transferring / releasing candidates.
 Reporting to the HR Consultant (DAN - Mr. Ali Ahmadi)

Worked in different categories for many companies under the sponsor. Mainly as Accounts Assistant for M/s Tamimi Construction Company Division, Abqaiq - Dammam, Saudi Arabia.
 Entering all financial transactions in the database.
 Preparing reports
 Assisting to Senior Accountant / Accounts Department.

Reporting to the Finance Manager through Senior Accountant