Executive Secretary
Rawasin Media Production
Total years of experience :24 years, 1 Months
Liaison with relevant companies as the Director Request pertaining administration services.
Arrange Appointments.
Booking for Travelling (Airplane & Hotels) for staff.
Following up All requested works.
Arrange for Meeting.
Prepare All Letters with format.
Coordinating with other organizations in accordance with the office work.
All other various miscellaneous jobs as and when allotted by the superiors
Assist in evaluation and solution of potential field problems, referring them to Project manager.
Perform additional assignments and responsibilities as assumed or requested by supervision.
Understand and perform document control functions in accordance with on-site policy and procedures.
Preparing bill of quantities
Drafting and receiving project correspondence faxes
Updating the data to project manager.
Preparing monthly reports
Coordinating with other departments in accordance with the office work.
All other various miscellaneous jobs as and when allotted by the superiors
l Assist in evaluation and solution of potential field problems, referring them to Project manager.
Perform additional assignments and responsibilities as assumed or requested by supervision.
Understand and perform document control functions in accordance with on-site policy and procedures.
Preparing bill of quantities
Drafting and receiving project correspondence faxes
Updating the data to project manager.
Preparing monthly reports
Coordinating with other departments in accordance with the office work.
All other various miscellaneous jobs as and when allotted by the superiors.
Responsibilities of a project administrator include assisting in administrative functions of project-related assignments including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout. Projects are typically outlined with specific guidelines to be followed.
Attend project coordination and owner/contractor/architect/engineer meetings as required.
Assist in the project management process by collecting, collating, and producing records, documentations and reports needed by funders, project managers, advisers and other internal and external stakeholders
Implement the delivery, monitoring, administrative and general targets and tasks set by the project managers and ensure overall effective day-to-day administration of projects
Provide other project and office management support, including project promotion and marketing;
bookkeeping and petty cash management; secretarial and presentational activities.
Assist in evaluation and solution of potential field problems, referring them to Project manager.
Perform additional assignments and responsibilities as assumed or requested by supervision.
Understand and perform document control functions in accordance with on-site policy and procedures.
Preparing bill of quantities
Drafting and receiving project correspondence faxes
Updating the data to project manager.
Preparing monthly reports
Coordinating with other departments in accordance with the office work.
All other various miscellaneous jobs as and when allotted by the superiors.
Motivating The Team
Daily Reports Performance Review of the Team Targets Based Performance
Activities
New or Different Ideas in Job
Work collaboratively with co-leader (if applicable) and maintain regular and open
communication
Assist with recruitment and team selection
Plan & implement pre-trip meetings to prepare team for all aspects of travel
Coordinate fundraising efforts and delegate appropriately
Maintain regular communication with service contacts
Coordinate transportation, lodging, meals, and cultural activities
Prepare reflection activities for team members throughout the planning process, work, week, and post trip reflections
Meet with Director periodically to discuss progress.
Coordinate group presentation at conclusion of the trip (Service-Learning Fair)
Organize follow-up activities with team
Reporting to Project Manager.
Preparing monthly Attendance Sheets.
Invoicing to Ministries.
Following up Invoices with the Ministries.
Coordinating between Company Sections & Ministries.
Following up the Signoff from Ministries.