project finance officer
ADRA International
Total years of experience :15 years, 1 Months
To support the stewardship of ADRA Syria’s resources, monitoring budgets, forecasting, analyzing, reporting and providing core administrative and programmatic financial support to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.
Ensure proper financial operations and regulatory compliance adherence for all the financial transactions made.
Support corporate finance and resource management strategies and major ongoing programmatic initiatives, participating in planning and training non-finance staffs where appropriate using finance management expertise.
Contribute towards the development of country finance-specific plans and processes, aligned with donor requirements and wider ADRA Syria strategies, policies and processes to meet the humanitarian and development assistance needs.
Analyze and report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.
Perform bank reconciliations, disbursements, and clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with organizational requirements.
Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to ADRA Syria programmes.
Collate and analyze data for the preparation of accurate and timely reporting, in order to provide management with financial, accounting and budgetary information to enable them to make informed decisions.
Adhere to financial controls and insight into ADRA Syria performance, undertaking periodic risk and internal control assessments to identify areas, which may present potential audit, compliance or financial risks and advise the program manager.
Represent department at internal meetings, external meetings and events with other agencies, banks and other financial institutions, or other partners and entities as required.
Follow standard emergency financial preparedness practices to ensure ADRA Syria is able to quickly respond and deploy assistance and needed resources to affected areas at as needed without delays without compromising required minimum standards.
Handle full spectrum of financial and cost accounting
- Perform closing of account and prepare financial information sets
- Perform project cost forecasts/budgets, cost tracking, monitoring and controls
- Monthly conciliated financial statements
- Review & approve payment vouchers & journal entries
- cost-sensitivity analysis and early-warning of cost-overruns
- Coordinating with the sister companies in the Group
- Review the full process of Construction Phase in order to confirm the actual costs
Main responsibilities and duties as a Supervisor Associate are as follows :
• Handle full spectrum of financial and cost accounting role eg. AR, AP, GL, forecasting, budgeting
• Responsible for day to day finance and accounts operations
• Perform full set of accounts and ensure timely closing of accounts.
• Perform project cost forecasts/budgets, cost tracking, monitoring and controls.
• Responsible for timely monthly consolidated financial statements, payments, cash-flow management reporting for submission to HQ in France.
• Review & approve payment vouchers & journal entries
• Perform cash flow forecasting, budgeting and working closely with the operations and project teams in analyzing margins, variances and cost analysis.
• Issue project cost reports for review and approval.
• Develop and maintain internal control and effective accounting system and policies for the set up.
• Support CFO in ensuring that intercompany cost allocations are in line with management agreements and transfer pricing policy
• Establish and maintain systems for cost-sensitivity analysis and early-warning of cost-overruns
• Work consultatively with the respective departments on cost reduction initiatives
Due to Canadian Sanctions over Syria the company was closed
Responsible for the day to day processing of invoices / expense claims / Debit Notes and ensure alignment with the terms in the PSC in order to optimize cost recovery
Correct coding of the payment transactions, to be in line with SUNCOR account coding structure
Respond to ad-hoc queries on current and past invoices and vendors/contracts status, as raised by the other functions, vendors, head office and SPC/SGC auditors
Liaise with SCM to ensure complete understanding of the contracts’ terms, status and alignment with invoiced amounts
Liaise with HR to ensure that staff expense claims are in line with their remuneration package outlined in their employment contracts
Calculate and withhold taxes, in line with the Syrian tax laws and timely submission of the monthly tax returns with full supporting documents
Follow the existed internal financial controls, in order to ensure quality processing of payment transactions and the availability of full supporting documents (eg. Confirmation of goods / services receipt.
Maintain and update the fixed asset register
Key user to MAXIMO system
Examine and suggest modifications for the accounting processes to ensure the provision of cost effective and value adding financial services to the Syrian operations.
Contribute in the receivables / payables account reconciliation
Contribute in the monthly accrual preparation
• Journal Entries
• Month-end Closing
• Prepare confirmation letters for clients when requested
• Deal with general issues and prepare their accounting implicating entries
• Authority to input and post manual Transaction on The System
• Perform any other related duties as assigned
• Apply and change the special interest rate
• Do some tactical Analysis
• Verification of the validity of approval of CC management
• Verification of the validity of the requested securities
• Credit lines and securities implementation and amendment
• Check all implemented Authorization after batch
• Follow up on Pending request and missing documents and securities
• Safe keep of all securities and important documents
• Coordination with legal department