Material Officer
Al Asmakh Facility Management
Total years of experience :14 years, 6 Months
• Responsible for all warehouse/store activities i.e receiving materials from the vendor, issuance on hand stock from the Oracle ERP System.
• Responsible for the monthly reporting of warehouse/store stocks sent to client.
• Maintaining accurate stocks records base from the minimum and maximum level required items to in stock.
• Responsible for the receiving of original delivery notes & invoices and for the processing of inbounding materials.
• Responsible for 2 weekly stocks cycle count.
• Responsible for maintaining records for asset materials.
• Creating Purchase Requisition thru EPR (Oracle System)
• Responsible for checking of available items to other Project Store using Oracle System.
• Responsible for the creation of Material Transfer Request if the items are available from the other Project Store.
• Responsible for the generation of monthly issuance report, monthly summary of receiving/inbounding items.
In Linc Facility Services, and responsible for all store activities i.e receiving materials from the vendor, issuance on hand stock from the Oracle ERP System.
• Ensure all the stocks are in the correct location based on the Oracle Material Report.
• Monitoring of stock materials (incoming & outgoing) in the technical store.
• Creation/Generation of Monthly Stocks Report.
• Quarterly stocks inventory
• Oracle End User for the daily activities of Airport Facility Maintenance under warehousing system
• Checked, processed and loaded the customers orders for outbound shipment.
• Stock monitoring, labeling of stocks and also put in proper location (actual vs system)
• Received, examined and stored all incoming Warehouse goods and supplies.
• Stored, packed and labeled all warehouse products correctly and carefully.
• Prepared and maintained accurate records for all warehouse goods and transactions.
• Conduct monthly cycle counting of warehouse stocks.
• Knowledgeable in FORKLIFT Operation (Indoor & Outdoor Forklift)
Received and issuance of materials, base on the request by the concern discipline.
Checking and arranging materials after receiving from the vendor.
Responsible for material inventory,
Printing of inventory report and coordinate with procurement department.
Responsible for all Administration Works on Site
• Creation and Monitoring of Man Hour Report, Safe Keeping of Confidential Files, Email and Letter Correspondence
• Entering completed task in Maximo System, entering of labor man hour in the system.
• Generating Daily, Weekly, Monthly and Yearly Task sheet report.
• Performing other duties like preparation of safety video for the employees every 1st day of the month.
• Providing information and report regarding the manpower, manhour, leave schedule of the employees etc. to the head of department at the same time to head office building.
• Preparation of Manpower Timesheets and Overtime payment.
• Preparation of Cash Vouchers and monitoring of cash flow.
• Preparation of Transmittals.
Handling of Multi Project Documentation Control (e.i Correspondence, Submittal, RFQ - Request for Quotation, PSR - Purchase Service Requisition and Drawing etc.
Controlling of document by manually operation using Microsoft Excel.
Responsible for the distribution of document from the Main office building going through project site office.
Scanning and distributing document by e-mail procedure.
Perform electronic filling and archiving system.
Responsible for safekeeping of Legal Documents related to the projects like contract and reports.
Answer telephone call and transfer to appropriate staff member.
Scanning and uploading documents like Isometrics, P&ID, As-built drawings and system/operation unit manuals to iDOCS Database System.
Distribution of drawings to the parent department via E-mail (Lotus Notes)
Congregate QCD records and compile dossier as per turn over system (TOS), those are piping test (hydro, visual & service test), welding and painting, mechanical (rotating & static), electrical motors, instrument tag and loops, civil and structural.
Encode all multi-discipline punch lists with categories A, B, C & D and including commissioning walk down punch list.
Deputy administrative Secretary to Site Manager when the secretary is on vacation; arrange meeting schedules, typing MOM, memos, mails distribution, business correspondences, reports, transmittals, assists the site supervisor, filing, timesheet encoding, Iqama and Passport monitoring. Arranging employee’s vacation schedules and tickets and taking care the confidential administrative files.
Ensure smooth operation of office equipment and machinery, and arrange for maintenance and repair works.
Material Controller/Data Encoder (SAP Operator - Warehousing System) - using System Application Program (SAP) - Encoding of materials description, quantity and quality, Materials inventory, purchasing and quantity controlling. Responsible for the incoming and outgoing of materials, requisition creating, report printing, issuing / receiving of material and troubleshooting.