Feroz Latif Shaikh

Reporting to: Executive Management | Direct Reports: 20+ Document Controllers across multiple concurrent
projects
• Direct enterprise-wide Document Control operations across 6-8 simultaneous mega projects, governing a
portfolio of 500, 000+ controlled documents and maintaining zero compliance failures throughout.
• Established and standardized Document Management Systems, numbering schemas, approval matrices,
and archiving structures reducing average submission turnaround time by 30% within the first year.
• Serve as strategic advisor to Executive Management on document governance strategy, EDMS roadmap,
DC staffing plans, KPI frameworks, and DC operational efficiency.
• Directed departmental budgeting for Document Controller deployment, EDMS licensing, and operational
resources across all active projects.
• Led end-to-end recruitment, interviews, competency evaluation, deployment, and performance
management for all Document Controllers company-wide.
• Designed and delivered structured training and mentoring programmes, conducting quarterly appraisals
and competency assessments that reduced staff turnover and increased team capability.
• Coordinated directly with Clients, PMCs, Contractors, Engineering, QA/QC, Commercial, Procurement, and
Planning departments to align documentation workflows with project delivery milestones.
• Ensured full compliance with ISO 9001 standards, Client contractual requirements, audit protocols, and
project close-out and handover deliverables.
• Administered EDMS platforms (Aconex, Wrench, PMWeb, SharePoint, Proliance) including server access
control, user permissions, document security.
• Managed sensitive and confidential documentation including payment certificates, confidential
correspondence, and commercial records with strict governance and traceability.

Document Control Manager - New Orbital Highway Project, Qatar October 2013 - November 2018
Client: Ashghal (Public Works Authority) | PMC: AECOM

• Managed and supervised a team of 20+ Document Controllers on one of Qatar's largest active infrastructure programmes, covering highway, bridges, tunnels, and utilities packages.
• Achieved 100% on-time submission performance for all technical and commercial documentation throughout the project lifecycle and appreciated by Client and PMC.
• Implemented EDMS workflows aligned with Ashghal and AECOM standards, improving document traceability and reducing non-conformance incidents.
• Controlled confidential payment applications, interim certificates, variation orders, engineering records, and formal project correspondence with full audit trail.
• Executed comprehensive project handover and close-out documentation.

Lead Document Control June 2007 - February 2013

Project: Dubai Towers Doha | Reporting to: Project Director
• Established project document numbering systems and controlled all technical, commercial, and contractual records from mobilization.
• Managed a document control and administration team of 10+, including document controllers, secretaries, filing clerks, and office support staff.
• Supported Project Director in administrative operations, project reporting, inter-departmental coordination, and formal project communications.
• Developed and implemented document control procedures compliant with Al Habtoor Leighton Group standards and client requirements.
• Received multiple formal appreciation certificates and management recognition for performance excellence and team leadership.

Executive Assistant to Senior Project Director - Al Habtoor Engineering, Dubai, UAE | 2004 - 2007
• Provided executive-level administrative and project coordination support to Senior Project Director across multiple live construction projects in the UAE.
• Managed project correspondence, document filing, meeting coordination, and reporting, establishing strong foundations in document governance and project administration.

• Managed administrative operations, procurement documentation, production records, and departmental
correspondence in a manufacturing environment.
• Gained early expertise in controlled document management, structured filing systems, and cross-functional
coordination — skills that form the foundation of a 25-year career.