Assistant Procurement Supervisor
HEISCO - Heavy Engineering Industries & Shipbuilding Co.
مجموع سنوات الخبرة :10 years, 10 أشهر
• Supervised procurement activities for Saudi Arabia projects, including receiving, reviewing, and distributing material requests from project departments.
• Assigned material requests to buyers in the Saudi office and followed up on the release of purchase orders and service orders.
• Reviewed draft copies of orders, provided feedback to buyers, and facilitated approval from top management.
• Maintained records of material and service requests, as well as approved orders, ensuring accuracy and compliance with corporate procurement policies.
• Generated various reports on procurement activities in Saudi Arabia and Kuwait for internal and top management review.
• Collaborated with corporate procurement management to ensure alignment with company procurement strategies and objectives.
• Provided support to procurement team members and other departments as needed to ensure efficient procurement operations.
• Received and reviewed material and service requests from multiple departments and projects, ensuring accuracy and completeness.
• Assigned requests to fellow buyers and meticulously maintained records of assignments for tracking and accountability.
• Monitored and diligently followed up on the progress of each request with the respective buyers to ensure timely fulfillment.
• Oversee the purchase of materials, both locally and internationally, to meet construction and project demands.
• Took responsibility for issuing purchase orders, including negotiating terms and pricing with suppliers.
• Maintained comprehensive records of all procurement activities, including purchase orders, supplier information, and purchase histories.
• Effectively managed the cancellation of purchase orders when necessary, adhering to company policies and procedures.
• Oversaw the return of material request to the requester, promptly resolving any issues or discrepancies in requests.
• Generated various monthly reports, including purchase order status, discount utilization, Letter of Credit, cash payment and check on delivery reports.
• Compiled and analyzed monthly reports to assess the performance of individual buyers, providing valuable insights for improvement.
• Prepared half-yearly and yearly reports to evaluate and summarize overall procurement activities.
• Received, reviewed, and processed invoices from suppliers, ensuring accuracy and timely payment.
• Expedited material deliveries, both locally and internationally, to meet project timelines and minimize delays.
• Managed petty cash payments and check on delivery transactions, maintaining meticulous records.
• Generated weekly performance reports to assess the effectiveness and efficiency of the buyer team.
• Continuously monitor vendor progress and troubleshoot delivery issues to maintain project timelines.
• Coordinate with Shipping/Logistics team to track material status and resolve material-related problems.
• Strategically managed warehouse operations, ensuring compliance with company policies.
• Oversaw receiving, warehousing, distribution, and maintenance functions.
• Optimized space utilization through efficient layout planning.
• Enforced operational policies and procedures, adhering to regulatory requirements.
• Maintained high standards of safety, hygiene, and security.
• Manage stock control and reconcile with data storage system.
• Liaised with internal departments, suppliers, and logistics partners.
• Prepared reports, including IN/OUT status and shortage & damage reports.
• Coordinated material handover to KOC and other projects.
• Managed surplus and scrap material, including sales coordination.
• Handled various Procurement and Purchasing responsibilities.
• Procured materials based on construction/site requirements.
• Managed both local and international purchases.
• Ensured purchase orders aligned with technical specifications and QA/QC requirements.
• Conducted negotiations with suppliers, customs brokers, and transport companies.
• Evaluated supplier performance based on quality, delivery time, and cost.
• Tracked equipment and materials orders, resolving delivery issues.
• Coordinated with shipping/logistics agents and resolved material problems.
• Prepared material balance reports and liaised with project teams and clients.
• Maintained local purchase status reports and payables.
• Prepared Overage, Shortage & Damage Reports.
• Managed invoices and resolved payment issues.
• Assisted in Quality Assurance and followed safety procedures.
Testing, Installing and Maintaining Computers and IT systems.
Installing & Maintaining Local Area Networks and Wide Area Networks.
Monitoring Local and Wide Area Networks.
Troubleshooting Hardware and Network related issues.
Maintaining a secure network.
Internal Systems and Network Administration.
IT Physical and Logical security Administration.
Managing and Maintaining onsite and offsite backup.
Managing and maintaining the internal PBX system.
Reporting directly to the Senior Buyer, assist with vendor selection and bid evaluations.
Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies
Updated the procurement database for additions/deletions in supplier base.
Ensure about the cost, quality and availability of product before purchasing.
Coordinate with account department for invoice processing.
Assisted in the preparation of budgets for purchasing.
Maintaining and updating the system hardware and software.
Implementing Routine Maintenance tasks.
Making daily and monthly data backups from server.
Performing essential troubleshooting for the users.
Ensuring that the network infrastructure is up and running.
Bachelor of Commerce from Calicut university