Faisal Khan

1. Controlling the flow of documents in and out of the department. Review and update technical documents (e.g., Contract documents, manuals and workflows).
2. Develop and maintain robust record management, physical and electronic record. This is to ensure all documents are in their proper files, to include receiving, indexing, filing, retrieving and returning documents to their proper filing index.
3. Receive all kinds of documents from Client and customers. (Agreements, Property Documents etc.)
4. File documents in physical and digital records.
5. Maintain confidentiality around sensitive information and terms of agreement.
6. Producing document progress reports for senior managers.
7. Updating and maintaining document management systems and physical records.
8. Process all Documentation received in accordance with prescribed Policies, Procedures & Matrices within Document Management Timescales.
9. Maintain all project procedures, contracts & legal documents and placed in a secured document control room.
10. Provide functional training and guidance to the other staff to ensure document control procedures and standards.

1. Ensure Document Management consistency across all Contract Projects, Rigorously, maintaining control & Traceability of the Documentation from Project Initiation till Completion.
2. Assist the Document Management Team & Lead to deliver Document Management Support on a Project this includes all Document Management Activities required to all operations.
3. Process all Documentation received in accordance with prescribed Policies, Procedures & Matrices within Document Management Timescales.
4. Perform prescribed Quality Assurance & Check (QA/QC) on all documents prior to processing.
5. Support QAQC, Engineering, Contract, Procurement sections to develop and maintain record management, physical and electronic record. This is to ensure all documents are in their proper files, to include receiving, indexing, filing, retrieving and returning documents to their proper filing index.
6. Provide administrative tasks for the Contract and Procurement department.
7. Receive process and accurately enter and update Records Data (Letters, Transmittals, ITP, RFI, MAR, delivery notes, Work inspections, drawings, material submittals, method statements, vendors, reports etc) in the Primavera (P6).
8. Circulate documents for review according to review process in a timely manner.
9. Ensure all project deliverables are stored at every revision in all relevant formats.
10. Complete each task - process, transmit and attach electronic files do hard copy filing.
11. Assist in completing requests, searches queries as requested by project personnel.
12. Assist in providing guidance training to more junior team members.
13. Liaise with Office admin, Engineers, Contractors as required.
14. Provide functional training and guidance to the other staff to ensure document control procedures and standards.
15. Assist in preparing issuing project status/progress reports.

Job title : Document Controller Project : 50 Tph Water Tube Boilers Client : Bhairavnath Sugar Works Duration : September, 2016 to February 2018 Duties & Responsibilities 1. Receive all kinds of documents from contractors. (Letters, Transmittals, ITP, RFI, MAR, delivery notes, Work inspections, drawings, material submittals, method statements, vendors, reports etc). 2. Supervise / control project documents / drawings / Plans & Procedures/ RFI's. 3. Maintained and distributed information & notices for latest or superseded documents in an eficient and expeditious manner. 4. Track and issue drawings & documents required by the Team as per schedule.

1. Receive all kinds of documents from contractors. (Letters, Transmittals, ITP, RFI, MAR, delivery notes, Work inspections, drawings, material submittals, method statements, vendors, reports etc.
2. Provide administrative tasks for the Contract and Procurement department.
3. Manage all Quality documents (RFI, ITP, Method Statements, Drawings etc).
4. Establish auditable electronic and hard copy library system for Construction and Project Management Team.
5. Carries out Document Control activities to provision of materials or services groups as per assignment, requirement.

6. Supervise / control project documents / drawings / Vendor Packages/ Plans & Procedures/ Method Statements/ RFI’s/ NCR/ SOR/ ITP’s/ material submittals.
7. Maintain and distribute information & notices for latest or superseded documents in an efficient and expeditious manner.
8. Support QAQC, Engineering, Contract, Procurement sections to develop and maintain record management, physical and electronic record. This is to ensure all documents are in their proper files, to include receiving, indexing, filing, retrieving and returning documents to their proper filing index.
9. Track and issue drawings & documents required by the PMT Construction Team and Contractors as per schedule.
10. In-charge to maintain the standard documentation procedure as required by the client.
11. Preparation of project deliverables (IFC) for submittal.
12. Receive and accurately register work packages, specifications, procedures and project manuals.
13. Supervise transmission of work packages issued to contractors. Ensure latest documents issued at all times, reproducible and in good quality.
14. Maintain & ensure all Quality Documents such as QVD’s, O&M Manuals, Test Procedures, MC Certificates, TCCC & Startup Procedures are in order prior to Turnover.
15. Develop and maintain document master list using MS Access and MS Excel shared on local area network and accessible at all times with hyperlinks.
16. Full Coordination with the field engineering team for the issuance / control new revised document / drawings / Operation & Maintenance, RSPL, MEL / CRF.
17. Perform quality check on IFC and Vendor drawings as per Engineering CAD procedures. Conferred document originators for document discrepancies.
18. Distribute new & revised documents to Construction Area Managers and Lead Field Engineer in accordance with Project Document Distribution Matrix.
19. Maintain all project procedures, contracts & legal documents and placed in a secured document control room.
20. Facilitate contractor’s invoice for review and payment acceptance. Including processed of Change Notices, Change Proposals & Change Orders.
21. Maintain the Punch List/Exception List and submitting the Report on Regular basis.
22. Receive and process Mechanical Completion Systems handover for client review and acceptance.

1. Update Material Details and welding detail in JGC based software CMS (Construction Management System).
2. Make quantity survey for pipe welding and joints and interring in the system.
3. Receive all incoming correspondences and stamped.
4. Submit all kinds of documents to the Consultant and Client. (letters, memos, ITP, QCP, FCN, TQ, MAR, delivery notes, Work inspections, drawings, material submittals, method statements, vendors, reports, etc…)
5. Assign correspondence and distribute to project engineers for their action base on the document distribution matrix.
6. Scan and file electronic correspondences into the server.
7. Maintain records and establish systematic filing based on MCSC standard procedure.
8. Prepare Mechanical Completion Certificate of the punch-listed facilities. Organize and maintain standard filing system.
9. Perform other similar or related duties as and when assigned by the Senior Project Manager or Project Manager.
10. Perform verification process for project deliverables to the Client, i.e. vendor documents for Inspection Record Books, Installation & Operation Manuals, and Project Photostat Books.
11. Provide project manager update of the outstanding correspondences pending for response.
12. Consolidate reviews and verifications of needed vendor documents prior to final submittal to the Client.
13. Maintain database and indexes associated with both Engineering and Vendor Documents.

1. Coordinate with DAR and update all letters for DAR Approval and also update drawings, Submittals, SCR, Material details, PMMA in Primavera.
2. Receive all incoming correspondences and stamped.
3. Submit all kinds of documents to the Consultant and Client. (letters, memos, ITP, QCP, FCN, TQ, MAR, delivery notes, Work inspections, drawings, material submittals, method statements, vendors, reports, etc…)
4. Assign correspondence and distribute to project engineers for their action base on the document distribution matrix.
5. Scan and file electronic correspondences into the server.
6. Log and reconcile correspondence against incoming and outgoing.
7. Provide project manager update of the outstanding correspondences pending for response.
8. Maintain records and establish systematic filing based on CCC standard procedure.
9. Prepare Mechanical Completion Certificate of the punch-listed facilities. Organize and maintain standard filing system.
10. Upload documents provided by CCC E.P.C group.
11. Perform other similar or related duties as and when assigned by the Senior Project Manager or Project Manager.
12. Assist in the project close-out work activities associated documentation for final delivery of Project Record Books to Saudi Aramco/ KJO.
13. Perform verification process for project deliverables to the Client, i.e. vendor documents for Inspection Record Books, Installation & Operation Manuals, and Project Photostat Books.
14. Consolidate reviews and verifications of needed vendor documents prior to final submittal to the Client.
15. Maintain database and indexes associated with both Engineering and Vendor Documents.

1. Maintain Computer Software and related Programs.
2. Handle incoming and outgoing faxes.
3. Prepare meeting as per register required.
4. Update all detail of customers and his loan.
5. Update data to the concerned Application Software and making calculation of employees in company’s software.

1. Give guidance on courses and registration of students.
2. Prepare presentations in PowerPoint.
3. Handle incoming and outgoing faxes.
4. Coordinate and share ideas in relation to company policy and implementations.
5. Draft all letters and update all detail in Excel.

1. Online Registration of clients who’s going to Hajj and Umrah.
2. Update client’s details in Excel Sheet.
3. Assigned responsibility for all incoming and out going faxes.
4. Send mail to customers with his registration & Journey details.
5. Operate Photoshop Software to Scan and Print out photos and documents of Clients.
6. Responsible to arrange and coordinate with courier regarding emergency documents to be sent to concerned authorities or to the clients.