Bayt.com

Submitting more applications increases your chances of landing a job.

Here’s how busy the average job seeker was last month:

Opportunities viewed

Applications submitted

Keep exploring and applying to maximize your chances!

Looking for employers with a proven track record of hiring women?

Click here to explore opportunities now!
We Value Your Feedback

You are invited to participate in a survey designed to help researchers understand how best to match workers to the types of jobs they are searching for

Would You Be Likely to Participate?

If selected, we will contact you via email with further instructions and details about your participation.

You will receive a $7 payout for answering the survey.


User unblocked successfully
FLOREM ANJANEL GUZMAN, Administrative Assistant

FLOREM ANJANEL GUZMAN

Administrative Assistant·Chevron Philips Chemical

Qatar

Diploma, System Management & Software Engineering Diploma

Work experience

Total years of experience: 15 years, 7 months

Administrative Assistant

July 2022 - Present

Chevron Philips Chemical

Doha, Qatar

July 2022 - Present

Review and update technical documents
Manage the flow of documentation within the organization
Maintaining document logs for correspondence, transmittals, and drawings
Ensuring all management system documentation is current version and accessible
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, and transmittals
Assist in the preparation of the minutes of meeting with the project manager
Demonstrated proficiency with large-scale Document Control management software (Aconex & SharePoint)
Prepares correspondence and reports
Assist with general project administration
Company industry:
Oil & Gas
Job role:
Administration

Personal Assistant

January 2018 - July 2022

RKH Qitarat LLC

Doha, Qatar

I found this job using Bayt.com

January 2018 - July 2022

Reporting to senior management and performing secretarial and administrative duties
Typing, formatting, and editing reports, document and presentations.
Ensuring data, maintaining databases and keeping records
Managing internal and external correspondence on behalf of senior management
Liaising with internal departments and making travel arrangements
Preparing facilities for scheduled events and arranging refreshments, if required
Nurture a strong team work and develop conducive and positive environment
Adhere to all necessary aspects of corporate affairs within the organization, such as awarding of certificates to the safety awardees and company gathering
Purchasing station supplies and maintaining proper stock levels
Rack daily expenses and prepare weekly, monthly or quarterly reports
Company industry:
Metro & Rail Passenger Transport
Job role:
Safety

Administrative Assistant

June 2015 - September 2017

AECOM

Doha, Qatar

June 2015 - September 2017

Maintained Senior Project Manager’s calendar scheduling meetings and ensuring no conflicts occur
Produced reports, presentations, spreadsheets, graphs and charts
Prepared, proofread and formatted correspondence, reports, drafts and emails
Successfully planned and coordinated company activities
Handling office task, such as filing, generating reports and presentation, setting up for meetings and reordering office and pantry supplies
Provides general administrative and clerical support to the team including mailing, scanning, faxing and copying management
Managing external contacts and proactively understanding who they are and the primary contacts
Performed additional duties as assigned
Company industry:
Business Consultancy Services
Job role:
Administration

Sales Coordinator

September 2012 - April 2015

PAL Middle East LLC

Doha, Qatar

September 2012 - April 2015

Coordinating the sales team by managing schedules, filing important documents and communicating relevant information
Ensuring the adequacy of sales-related equipment and materials
Responding to complaints from customers and give after-sales support when requested
Store and sort financial and non-financial data in electronic form and present records
Handle the processing of all orders with accuracy and timeliness
Inform clients of unforeseen delays or problems with the deliveries
Assist in the preparation and organizing of promotional material or events
Maintain client relationships and to follow up any enquires
Preparing daily and weekly invoices using Orion application
Preparing quotation for the clients
Company industry:
Industrial Production
Job role:
Sales

Administrative Assistant

July 2010 - August 2012

I-Team Microsoft Gold Partner

Doha, Qatar

July 2010 - August 2012

Answer and direct phone calls
Organize and schedule appointment for the executive
Plan meetings and take detailed minute of meetings
Write and distribute email, correspondence, faxes and forms
Order office supplies and pantry supplies
Submit and reconcile expense reports
Maintain electronic and paper records ensuring information is organized and easily accessible
Make hotel booking and travel arrangements for the executives
Company industry:
IT Services
Job role:
Secretarial

Education

APTECH

November 2010

November 2010

Diploma, System Management & Software Engineering Diploma

Qatar

Aptech Doha, Qatar Date: 2008-2010 System Management & Software Engineering Diploma
View attachment

APTECH

September 2009

September 2009

Diploma, System Management & Software Engineering Diploma

Qatar

Aptech Doha, Qatar Date: 2008-2010 System Management & Software Engineering Diploma
View attachment

Skills

Orion
Expert
Orion
Expert
Office Coordination
Expert
Office Coordination
Expert
Team Management
Expert
Team Management
Expert
Documentation
Expert
Documentation
Expert
PROLIANCE SYSTEM
Intermediate
PROLIANCE SYSTEM
Intermediate
TEAM LEADER
Intermediate
TEAM LEADER
Intermediate
COMPUTER LITERATE
Intermediate
COMPUTER LITERATE
Intermediate
Orion
Expert
Orion
Expert
Office Coordination
Expert
Office Coordination
Expert
Team Management
Expert
Team Management
Expert
Documentation
Expert
Documentation
Expert

Languages

English
Expert

Training and Certifications

Certifications
AECOM University – Business Grammar Parts of Speech
Aug 2016
Show credentials
Griffin International - Basic English Course
Feb 2010
Show credentials