Admin Clerk
Supreme Group
Total years of experience :7 years, 5 Months
Duties included:-
Organize and maintain manual and electronic files, storing and integrating information
Sorting, sending and receiving postal mails.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Answering calls and communications and directing them appropriately.
Compile and maintain confidential business records
Maintaining calendar and coordinating local travel
Schedule and verify appointments and meetings.
Duties and responsibilities
• Running and organising the desk responsible for all marketing to Africa and Latin .
• Maintaining proper files both manual and electronic ones.
• Conducting research, communicating with internal staff members as well as external clients.
• Organizing, scheduling and attending meetings taking down notes for minutes of meetings.
• Keeping attendance log of all visitors.
• Sending reports, notices and circulars about the company's policies, meetings, etc. to the concerned parties.
• Answering department phones, meeting and greeting customers.
• Generating orders from the internet.
• Creating sales order using Tally.
• Coordinating and following up on sales enquiries.
• Coordinating with all departments to make sure orders are finalised on time.
• Sending introduction letters to prospective customers.
Assist with all aspects of administration management, directory maintenance log, inventory management and storage.
Coordinating between various departments and operation units in resolving day to day administration.
Complete inventory management (stockroom organization, stock counting, stock reporting), provide input into forecast and stock replenishment
Capturing of all production and preparing various reports for key departments and personnel including daily production reports for daily meetings.
Scheduling and coordinating meetings, interviews, events and other similar activities.
Sending out, receiving mails and packages.
Preparing business correspondence often using word processor, spreadsheets and presentations.
Operating and using fax machines, photocopiers, videoconferencing and general office equipment.
Performing general office support on daily matters as they arise.
Coordinating travel logistics transport and hotel accommodation for department heads.
Taking minutes of meetings and distributing them.
Seeing to guest and clients as they arrive.
Typing documents, correspondence, memorandum and monthly reports.
Sorting incoming and outgoing mail.
Managing director’s diary.
Attending to all incoming and outgoing calls.
.Taking minutes of meeting.
Discussion of problems with the clients and subordinates as soon as they arise.
Bachelor of Commerce Marketing