QC Refinery & Monomer Asst. Lab
Petro Rabigh Refinery ( Aramco - Sumitomo Joined Venture)
Total years of experience :20 years, 8 Months
Working for QC Department Budget and planning
• Prepare reports, provide analysis of forecasting and budgeting activities.
• Preparing reports on forecasting and budgeting information, with highlight on improving initiatives and strategic plans.
• Collaborate with the Finance and corporate planning on developing manpower budgets according to pre-set labor rates covering regular man-hour plans, shift man-hour plans and overtime plan.
• Analyzes various budgeting and forecasting programs, including manpower plans, labor cost plus overtime hours, material expenditures, invoice payments, payment authorization and track the execution of those plans over the fiscal year.
• Forecast invoices payments taking into account completed work, accruals, contract amounts and outstanding invoices.
• Investigate the cost of running duplicate programs and recommend to the Management removal of such to save operating cost with variance explanations and documentations.
Work in SAP System like the below transaction code.
• Purchase requisition/spare parts/chemicals & other materials.
ME51N - Creating Purchase Requisition
• Reviewing & entering in SAP for SMP invoices & other contractors
• Others SAP Work
SMART FORMS - Change Assignment, Change Work Order, Temporary Position.
E-Leave - Different type of leave need to enter in the system.
Travel request - Different type of travel need to enter in system.
Temporary pass for business & personal visitor.
Material gate pass
Preparing IT request/SAP Portal
Preparing New service creation SAP
Preparing new item creation SAP
Preparing monthly timesheet regular & SMP SAP- (CAT2) (CATS_DA- CHECK APPROVALS)
• Other Duties
Preparing different type of letters as per manager request
Preparing Manpower request
Preparing Cost Sheet for Quarterly
Prepare analysis of fixed spending by department. Show actual vs. budget and identify and explain variances.
Analyze and control the various costs related to department direct and indirect expenses.
Participate in development/maintaining of the department cost saving tracking system.
Preparing Monthly Accrual Report Based on the invoices.
Preparing monthly Pre approval for regular employee & SMP with letter of executive for more than 50hrs.
Payment authorization, reimbursement & petty cash report.
Preparing Activity base budget itemization routine & none routine for the whole year.
Work with the operations and corporate planning department & financial department in developing annual budgets for commodities, monitor and analyze budget implementation and deviations from the plan.
Attending Meeting for Activity base budget.
Attending Monthly Safety meeting.
Monitoring safety training
Collecting & preparing the list of TLD badges coordinate to safety
• Minor Duties
Monitoring for copier machine for if not working (Need to refill Ink or for maintenance)
Monitoring for Pool car maintenance / sticker
Internal & external mail services
Monitoring stocks for coffee / milk/ sugar / tea / water.
Monitoring stationary (REQUEST JARIR ONLINE)
Updating Department Petro Rabigh directory
Collecting safety poster
Filing
Other duties assigned
• Maintained appointment schedules, meets dept. visitors, determine purpose of visit and notify the person concerned. Take messages or deliveries / or arrange for alternative appointment. Make routine correspondence independently.
• Informs appropriate individuals when assigned tasks will not be completed in agreed upon time frame.
• Monitoring for Pool Car maintenance, call to transportation office for maintenance appointment, then after that bring in work shop for checking & maintenance.
• Responsible for proper storage & identification of goods or office supplies in its respective locations within the storage room or warehouse.
• Verification of receipts from all import suppliers.
• Perform receiving goods & office supplies.
• Screen and answer phone calls on behalf of my superior regarding appointments, issues, etc
• Preparing daily report to be given to my managers.
• Preparing Temporary access for the visitors & subcontractor.
• Bringing the visitors from security gate to guide in the meeting place.
• Organize and maintain paper and electronic files, request office supplies.
• Periodic check of cartridges/papers for the printers of managers.
• Disseminate information by using telephone, mail services, Web sites and E-mail to staff & client.
• Retrieve data from various sources
• Support other staff work in teams to work flexibly by sharing some expertise in computer or any other electronic device.
• Prepares monthly time sheets for regular and contractor employee
• Secure and protects assigned materials and ensure that materials received are properly identified by staff.
• Prepares distribution transmittals and distributes documents.
• Prepares expense report, payment authorization, Time sheet, meal allowance, transportation allowance, for Aramco & KAUST employee.(Monthly) then ask for the managers approval After approval Input in the Aramco portal for payment processing.
• Coordinates with other contractors most specially the maintenance contractor of the buildings to ensure the safety of all the employees.
• Keep reference files and policy manuals up to date by adding and deleting obsolete information.
• Update contact list and must be updated.
• Provides work direction to co-employees and inform them the proper procedures.
• Coordinate with all levels of personnel by receiving and giving work related information.
• Typing Letters, memos and reports; answer the phone, take messages; reproduce documents; keep and update files and distribute mails.
• Keep the filing updated and readily available
• Aware of the confidentiality of certain documents and keep it safe.
• Consolidating report for deficiency scooping everyday
• Attend meeting for deficiency scooping & update.
• Updating the Master List for Deficiency Scooping come from the respective Engineers.
• In charge in making table of content format, labeling.
• Handle the distribution of incoming and outgoing mails, fax documents, parcel and shipments of the section.
• Scanning of required documents save into my documents & sent to be request by managers, staff.
• Photocopying of needed documents.
• Consolidation of the Monthly Pre-Approval Overtime Request for all groups signed by Supervisors and Managers.
• Receiving of the timesheet every end of the month for the employees.
• Reviewing and checking verifying of timesheets for correct input of Regular Hours and Overtime.
• Making sure that the timesheets were signed by the Supervisor.
• Receiving & processing Advance Timesheet, For those employees who will be go in vacation, make sure to collect the “airline ticket” to verify the timesheet’s last day before managers will signed. After the advance time sheet will signed give to admin contract for payment processing.
• Receiving of the vehicle timesheet monthly as per scheduled.
• Reviewing and checking, verifying of Vehicle timesheets for correct input of Vehicle Daily Usage Report.
• Typing Letters, memos and reports; answer the phone, take messages; reproduce documents; keep and update files and distribute mails.
• Periodic check of cartridges/papers fax machines, copier machine & printers and fill it up
• Preparing minutes of meetings
• Update and maintain organizational chart accurately
• Schedule meetings; reserve the meeting rooms, dinner, hotel and transportation reservations.
• Maintained appointment schedules, meets dept. visitors, determine purpose of visit and notify the person concerned. Take messages or deliveries / or arrange for alternative appointment. Make routine correspondence independently.
• Order and maintained a minimum stock and control of the office stationary (including ink, toner and cartridges, etc.) in a cost effective manner.
• Update staff chart & tel. Dir. (Ext. Office Location).Arrange for office location and help in processing employee ID. Etc.
• Interacting with various department and companies for complying information to meet management needs
• Maintain the inventory equipment
• Bringing the visitors from main gate, give general safety rules.
• Log all correspondence filing and keep tracking
• Keep the filing updated and readily available
• Aware of the confidentiality of certain documents and keep it safe.
• Responsible for the section’s weekly buyers major activity report
• Man hours weekly & monthly report
• Updating every day the projects activities table of contents & open PR required status
• Consolidating report for the Project & Turnaround section
• In charge in making table of content format, labeling
• Responsible for vendors inquiry regarding request for quotation, mailing and fax in and out of kingdom
• In charge of monitoring stationary supply
• Responsible for the following reports using SAP
Section weekly activities report
Workload volume monitoring
Vendor payment tracking (invoices for payment/individual PO issuance
• Summary of attendees for trainee
• Conduct or coordinate training sessions as necessary
• Develop and implement certified traineeship programs within the organization
• Mentoring and coaching of trainers and supervisors
• Monitor and document performance in line with individual development plans
• Develop, write and maintain training and development manuals.
• Identify and arrange suitable internal / external training courses to meet the requirements and needs of the individuals
• Consolidating weekly report
• Keep safe car key, classrooms/offices keys and master key.
• Screen and answer phone calls on behalf of my superior regarding appointments, training issues, etc.
• Replying e-mail regarding the invoices for payment, PO issuance and remind all nominees for the schedule of training.
• Handle the distribution of incoming and outgoing mails, fax documents, parcel and shipments of the section.
• Scanning of required documents (invoices, fax) by training specialist
• Filing of brochures and catalogues received from training vendors.
• Photocopying of needed training materials by the department trainer.
• Summary and evaluate the final test of the trainee.
• Prepares certificate for the trainee.
• Making request and asking approval through SSRS
• Prepares client statement of account
• Updating passbook of local and foreign accounts
• Handling monthly remittances
• Receives remittances report for daily encoding in overseas account
• Handling and balancing accounts of main and various branches of the company
• Receiving bank deposit calls
• Handling verification of reports to accounting
• In charge for screening of application forms of new investors for regular submission of report.
• Records important data of new investors & savers including shares of investment insurance benefits given by the insurance provider.
• Assist in preparing, monthly cancellation of existing in active investors
• In charge of recording all incoming and outgoing mails/memos/parcels
• Regularly monitors the status of sufficient inventory of all supplies needed by the main branch and other centers
• Filing of documents for companies file
• Administering and evaluating Neuro Psychological test
• Administers, scores, and interprets intelligence, aptitude, achievement, and other psychological tests to provide test information to teachers, counselors, students, or other specified entitled party: Gives paper and pencil tests or utilizes testing equipment, such as picture tests and dexterity boards, under standard conditions
• Times tests and records results. Interprets test results in light of standard norms, and limitations of test in terms of validity and reliability.
• Assisting with the coordination of psychological testing activities for clinical psychology.
• Participating in the development and modification of tests or testing protocols.
• Performs other duties assigned by the hospital.
Bachelor's degree in psychology are generally designed to teach secondary school graduates about the brain, human behavior and social interactions through scientific approaches. Some Bachelor of Science in Psychology programs allow students to focus their studies in a sub-field of psychology, such as mental health, forensic psychology or developmental psychology.