Accountant cum HR Assistant
Prompt Holding UAE
Total years of experience :13 years, 5 Months
ACCOUNTANT,
Prompt Holding UAE, Abu Dhabi, United Arab Emirates, 2012 - Present
Fully responsible for all accounting and financial transactions of Food & Beverages DIvision, budget officer & cash custodian for the construction Division under the umbrella of Prompt Holding UAE
Substantiates financial transactions and posting the same to the system thru vouchers and journal entries
Prepares check payments for suppliers and all operational expenses by verifying accuracy of invoices and other accounting documents & requesting management approval on disbursements
Process bank deposits, & credit card sales receipts, checking for discrepancies and resolve the same with the merchant
Compile daily sales reports from outlet and reconciling it with the POS System data
Coordinate with suppliers on the prices, credit facility applications, and disbursement of check payments.
Update and maintain accounting journals, general ledgers and other records to ensure accurate and appropriate recording and analysis of revenues and expenses
Perform monthly bank reconciliation for all company bank accounts
Monitor and manage petty cash revolving funds including liquidation and reimbursement based on imprest system
Prepares monthly, quarterly & annual sales report and costing summary
Prepares monthly list and schedule of expenses on rent, depreciation, prepaid maintenance, communication, utilities & provisions for staff benefits
Performs periodic and as needed inventory & valuation of equipment and supplies; generates purchase orders for new equipment and arrange and coordinate service maintenance contract with suppliers.
Suggest ways to reduce costs and improve profits by generating & analyzing cost to sales performance data
Assist in the preparation of financial statements by reconciling account ledgers and process adjustments of mis-balances
Provide assistance during audit period by preparing audit schedules of fixed assets, AR, AP, Prepaid expenses, Inventories & other necessary documents.
Petty Cash Custodian (Construction Side): Funds accountability, Disbursement and Replenishment, Management and Reporting of Head Office Petty Cash revolving funds. Preparation and Releasing of checks to suppliers and sub-contractors
Cash Budget through maintaining list of fixed expenditures and forecasts of future periodic expenses.
Initiatives and Accomplishments:
Improved procurement process by placing par level inventory control of raw materials & supplies
Formulation of purchasing and re-ordering procedures on site thru systematic & on-schedule creation of Local Purchase Orders and Inventory monitoring and control
Menu Engineering by evaluation of profitable items versus non-moving items. Launching of new products and menu items.
Marketing strategies including content and production of lay-outs for advertisements, gift vouchers, flyers etc. Management of company’s official website, and social networking accounts.
Business correspondence, external relations and communication on behalf of the Chairman.
Duties as HR Assistant:
• Verification of Attendance (Head Office, Site & Restaurant)
• Recruitment (Posting Job Openings, Shortlisting and facilitating interviews)
• Offer letters and pre-employment procedures
• Visa processing and general support to PRO
• Processing of Group and Individual Insurance, Vehicle Insurance, Property Insurance
• Application of C3 Cards
• Cancellation of Insurances and Cards
• Leave Management (Facilitating Application, Approval, Vacation pay computations)
• Personnel Records Management (Soft & Hard Copies)
• End of Service Computations and processing
• Labor Accommodation
• Personnel, Staffing Reports
• Payroll (Computation, approval and WPS processing)
• Ticket booking (Personnel & Management)
• Any other official and personal tasks assigned by the Management.
Responsible for finance, cost processes, events logistics, and actual events execution
Preparation of events contract and agreements
Ensuring that all specific requirements of the client/s, as to the set-up, flow and event execution are being followed.
Timely and effective communication to suppliers to ensure quality of delivered services such as caterings, physical arrangements, photography, audiovisuals etc.
Keep track of event finances including check requests, invoicing, payments and financial reporting on a per event and/or period basis
Propose new ideas to improve the event planning and implementation process especially owned organized events
In-charge of more than 3000 accounts from 7 residential and condominium projects of Megaworld Corporation located in Forbestown Center, Bonifacio Global City, Taguig, Philippines.
In this position, I was responsible for:
Accounts handling particularly billing and posting of payments on a per client basis.
Preparation of Accounts for Collection Report
Finalization of individual Statement of Accounts focusing on turn-over projects and Processing of Approval for Turn-Over of fully paid units.
Reconciliation of Accounts Receivable to General Ledger’s schedule.
Posting Adjustments on clients’ Actual Payments Subsidiary Ledgers on Transfer, Forfeiture and/or refund of payments.
Taxes and fees assessment on sold units.
Verification and Review of Reservation Agreements on MWAS (Megaworld Accounting System) and SAP (Systems Applications and Products).
Creation of Journal Vouchers, Check Voucher endorsements reflecting entries for individual and by projects adjustments both in MWAS and SAP
As AR associate I am in-charge of reconciling clients' accounts through analysis and adjustments which are done using our business software application (SAP). Different tasks such as preparation of Statement of Account, Certificate of Ownership, Refund of Excess Payments, Transfer of payments and/or Property, verification of taxes and fees for property, are done from time to time. Volume of these transactions depends on the needs of clients from respective projects on a given time, while preparation of Accounts for Collection, Tenant Movement Update, Accounts Receivable to General Ledger Reconciliation are done on a monthly basis. And since the company uses computerized business system, posting of payments, full-payment verification, account information, etc. must be made consistent and accurate in ensuring efficient and effective service not just to our valued clients but in doing our part in reaching company's goals and objectives as a whole.
In this training, I was assigned to:
Check all the Batch Control Sheets containing bank payments made by tax payers ensuring that total reported collections are tally to Actual Statements per batch control deposits.
Prepare summary of Bank Payments and post the same to Monthly monitoring of collections.
Assist in receiving and verification of Individual and Company Tax Returns.
-Graduated with good scholastic record. No failing grades. -Scholar for four (4). Consecutive years at ASV-DMCA Scholarship Foundation -With number of extra curricular activities -A dynamic and enthusiastic student leader