PA to the Sales Director
Procco Financial Services
Total years of experience :7 years, 3 Months
• Receive all incoming packages and correspondents and route to correct recipient.
• Log phone messages into computer system and email to staff
• Answering all incoming calls / emails and re-routing them to relevant parties.
• General administration duties, photocopying, filing etc.
• Data entry onto internal systems.
• Managing clerical or other administrative staff
• Organizing, arranging and coordinating meetings
• Booking travel arrangements and accommodation when necessary
• Organizing and attending meetings; sometimes taking minutes and ensuring their manager is well-prepared for meeting
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per Client quality formatting requirements.
• Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence
• Personal assistant to the company’s CEO.
• Managing the CEO’s appointment calendar.
• Making travel and accommodation arrangements for the CEO
• Full responsibility over the company’s admission and documentation logistics for over 300 employees.
• Formulated and reviewed employee contracts.
• Responsible for the registry and arrangement of company documents.
• Scheduled and prepared meeting agenda including meeting materials.
• Manage office operations and cultivate a happy, productive and empowered team
• Assist in people-oriented projects around culture building, employee surveys, perks, etc.
• Accounts Executive for billing department. Monitored payables and payment transactions including assistance in accounts preparations and operations.
• Maintained full record of invoices and transactions with cash flow management.
• Received and processed all accounts payable, invoices, expense forms and requests for payments.
• Document typing, filing, production and encoding on system spreadsheets with verification of calculations and input codes in to the accounts system.
• Prepared quotations, invoices, petty cash requests, LPO’s and requisitions.