Executive Secretary / Administrator
Nastech DMCC
مجموع سنوات الخبرة :9 years, 5 أشهر
Duties & Responsibilities
* Supporting high-level executives within an organization
* Reporting directly to Managing Director
* Assisting with the day-to-day efficient operation of the office
* Serving as a point person of the office
* Knowledge of Sage ERP / CRM system
* Preparing reports, memos and presentations
* Responsible for coordinating projects that may involve working with all levels of internal management and staff.
* Managing the executive’s calendar and meetings.
* Making travel arrangements including airline, hotel, and rental cars.
* Maintain electronic and hard copy filing system
* Resolve administrative problems and inquiries
* Store completed documents in designated locations
* Maintain own office equipment and stationery supplies
* Ensuring background and reference checks are completed
* Preparing and organizing new files
* Reading, sorting, and responding to correspondence
* Planning and scheduling meetings, conferences, and phone calls
* Representing executives at meetings when unavailable
* Supervising lower-level clerical staff and delegating tasks appropriately
* Maintaining paper and electronic filing systems and computer databases
* Running personal errands for executives as needed
* Providing superior customer service
March 28, 2011 to August 9, 2014 - Executive Secretary
(Office of Director of Medical Division)
United Doctors Hospital
Jeddah, Kingdom of Saudi Arabia
Duties & Responsibilities
• Proper correspondence and assist Physicians or Medical staff of preparing reports and conference proceedings.
• Schedule and confirm appointments.
• Compile and record the reports using computer.
• Deals with the Consultants correspondence and other healthcare staff.
• Sending/Gathering agendas for meetings and taking minutes.
• Organizing travel arrangements.
• Responsible for managing the workload of a team and ensuring that they have all of the materials and access to equipment that they need to do their work.
• Required initiative and high level of independence to work.
• Mainly responsible for paper works.
• Providing fast and efficient typing (memo/letter)
• Maintains confidentiality of all the records as required.
July 6, 2010 to March 27, 2011 - Operating Room Ward Clerk
United Doctors Hospital
Jeddah, Kingdom of Saudi Arabia
Duties & Responsibilities
• Performs general operational/clerical/data entry duties including scanning and maintaining patient related records. Instrument and material/consumable inventory
control, patients charges and inter-departmental follow-up requested by OR Supervisor.
• Monitor and enter patient's surgical cases, additional cases and OB/Gynae monthly
census in the computer for daily statistical records.
• Utilizes the computer system to bill all charges for patient procedures.
• Typing operative reports of the Consultants Surgeons or the Registrar on duty in behalf of the consultant in the computer system.
• Scanning of Anesthesia record sheet and recording in the log-out book before sending out to ward.
• Maintains confidentiality of files/data/information of the patient.
July 5, 2009 to July 5, 2010 - General Ward Clerk
United Doctors Hospital
Jeddah, Kingdom of Saudi Arabia
Duties & Responsibilities
• Gather, confirms patient's name, medical record number (MRN), assigned room number and attending physician and other information relevant in the admission of patient.
• Performs general operational/clerical/data entry duties including preparing compiling and maintaining patient care related records, procedural order requests and scheduling
equipments and material/consumable inventory control, bill settlement duties public
relations and translation duties and interdepartmental follow up as designated by Unit
Head Nurse and/ or Nursing Supervisor.
• Responsible in monitoring an accurate hospital daily census.
• Uses the computer system to record/input all charges for patient procedures services and consumable cost.
• Coordinates with other support services departments with regards to patient's services
that includes in the delay in patient's collection and completion of test procedures/result and etc..
• Systematically organize and finalized all report gathered with accuracy.
• Maintains admission and discharge information in appropriate logbooks.
• Assists in the patient discharge procedure by initiating the charge and inventory checking and advising of relevant departments in compliance with the established procedure.
• Update patient report (files, billing, admission and discharged logbook and unit census
status)
• Maintains and protect the confidentiality of files/information being stored.
• Prepare prompt and accurate written or oral report as told to do so.
• Maintains the equipment clean and well functioning.
• Reports promptly to the In-charge as needed.
• Complete and clear (written/oral) endorsement of the whole unit to the next shift.
April 21, 2008 to October 21, 2008 - Pharmacy Assistant
Watsons, SM Fairview
Quezon City, Philippines
Duties & Responsibilities
• Assist pharmacists by typing prescription labels, stocking the shelves and taking
inventories.
• Receives prescriptions from patients and verifies required information is on the form.
• Types prescription labels which include information such as patient's name, clinician's
name, name of medication and dosage instructions and gives to pharmacist to review.
• Receives and places incoming supplies on shelves, tagging and prizing each item according to direction.
• Compiles daily statistics such as number of patients requesting prescription, new
prescriptions receive and number of refill order.
• Answer telephone calls, providing general information and routing other call to appropriate party.
• Assist pharmacists with inventory by counting drug and supplies.
• Maintains records of prescription complete and organized records and reports.
• Helping customers with a wide range of basic health-related enquiries.
• Screening customers who require prescriptions and helping the pharmacist be more
efficient in providing prescription medication.
• Accurate recordkeeping and constant vigil is necessary to help prevent losses and avert
potentially dangerous medication error and mix-ups.
June 2007 to December 2007 - Clerical Staff
Provincial Budget Office, Capitol Building
Catbalogan City, Western Samar, Philippines
Duties & Responsibilities
• Provides support in an office environment through the completion of a variety of tasks on an as-needed basis.
• Taking calls and redirecting them to the appropriate person.
• Maintain, organizing and updating files (records and invoices)
• Delivering documents and other materials to other departments
• Compile, copy, sort and file records of office activities, business transaction and other
activities.
• Encoding clerical data.
• Recording office transaction as confidential as required.
• Posting and plotting of annual municipal budget in preparation of evaluation for final
review.
June 2005 to January 2007 - On Job Training
Hospital Affiliation
• Batangas Regional Hospital
• Fatima Medical Center
• Metro Psych Institution
• Amang Rodriguez Medical Center
• San Lazaro Hospital
• Mary Immaculate Lying-In
• Novaliches District Hospital
• Philippine Orthopedic Center
SKILLS/COMPETENCIES
• Having good organizational skills
• Having high attention of details
• Being able to stay calm under stressful circumstances
• Having interpersonal abilities and communication skills
• Possesses computer operation skills
• Being discreet with confidential information
• Creative, organized and can render service at all time
• Has the ability to learn quickly and do task with minimal supervision