Admin. Assistant/Executive Secretary
Qatar Financial Centre Authority
Total years of experience :26 years, 3 Months
•Assisting the Chief of Economic Advisory Adviser and EAD Team
•Scheduling and monitoring diaries for any appointment/meetings for the Team
•Prepare and keeping correspondence, presentation and other documents
•Organizing logistics for an event
•Administer the office area
OUTSOURCING/PROJECT COORDINATOR (July 2010 to date)
Recruitment
•Receives open position to be filled from Management and Clients
•Prepare job descriptions for open positions and post/search in job portals
•Conducts recruitment and selection for the assigned business unit, sources resumes, screen applicants, prepare summary reports
•Selecting applicants International and Local that will meet the Client’s qualification according to the client’s criteria.
•Review and proofread the CVs of applicants to ensure that they will comply to the Client’s job requirement. Coordinating with the Client/Contractors regarding interview schedules and demands. Checking backgrounds for hiring the selected candidate. Generating offer letter and start the hiring procedure.
•Administering the Labor Support Team (Particular Workmen’s Compensation, Documentation & Working Condition). Take charge and coordinating with Client about providing labor services in Qatar
•Responsible in Salary Survey as reference to be considered on salary benchmarking
•Preparing and monitoring attendance for Monthly Invoicing
•Monitoring and reviewing the current and proposed contract agreements of each clients
Human Resources
• Work with the General Manager in decision making for the growth and development of the project and any issues. Assists Manager's in daily operations and transactions
- Manage the Employees/Project Team for any requirements. Managing HR in implementing HR programs, initiatives, process, and policies and ensuring compliance for every process.
- Manages all aspects of HR services, including administration and tracking of immigration related documents for hired employees.
- Update employees’ records.
- Gather data and information needed for any particular matters within the company.
- Administering the benefit and welfare of each employees particularly in projects (KBR, PB, MOE, etc.)
- Coordinating and attending to the needs/request of the employee assigned to projects.
Administrative
-Handling the Accomodation’s / Office Leasing
-Handling the rental of Cars
-Reminding for any dues to be paid of
-Invoicing the Clients
-Relieving the Accountant roles on Accountant’s absence
-Facilitating travel arrangements of employees
Tender
•Prepare and comply documentation and response requires for any tender bids ( Technical and Financial Bids).
•Preparing and processing compliance for Tender/Bids (Technical & Financial)
•Reviewing Contracts and Scope of Works, Pricing (for Invitations to Bid/Tenders)
•Review and proofread the CVs of proposed manpower to ensure compliance the Tender’s requirement.
Prepare Training Invitations
Study Market needs
Analyze market trends
Strategize marketing
Build-up Database of Contacts/Customers/Clients
Effectively expands and creates a network of prospects by focusing on existing clients
Builds relationships with list of market prospects, as well as to develop the list of targeted companies.
Supports the Business Development Directress to ensure effective Marketing Plan or Training Calendars
Monitors and maintains account relationships to ensure integration of new business and continued customer satisfaction.
Collaborates with channel partners for solutions to generate business opportunities.
Participates in management conference calls to review contract terms and obtain approvals for term sheet documentation.
Ashghal Projects
Preparing and monitoring of Business Correspondence
Archiving and controlling of files and documents (using Project Contract Management)
Preparing flowcharts (organizational and process), forms, design manuals, and reports.
Preparing project presentations
Handling telephone calls
Monitoring Invoice
Administer Attendance, Vacation Leave & Supplies etc.
Strategize marketing/sales target.
Handling telephone calls and over the counter inquiries.
Concerned with the promos and advertisement.
Dealing or transact with interested occupants for the terms and conditions.
Closing transaction to the interested party.
Set appointment for the officer-in-charge and customer for inspection of the area.
Make lease agreement/contract for the interested parties.
Make Final Settlement Computation to the moving tenants;
Compute utility bills consumed for the interested parties
Monitor accounts receivable/postdated checks, sales/collection report
Reporting/Updating/monitoring of inventory list for a vacant flats open for lease.
Responsible for issuance of invoices, receipts/payment voucher, petty cash and ledgering
Prepare Cash Liquidations.
Prepare monthly expense report cash and check disbursement, cash/check receipts summary
Responsible with the tenant’s request and complaints, information and other services needed.
Coordinates with technicians, utility officer and other suppliers for the maintenance.
Prepare business correspondence/letter and other documents.
Communicate with external/internal contacts for business transaction and requisition of supplies.
Organize meetings, agendas, travel arrangement and itinerary .
Control or track records and filed documents for the easy retrieval, completeness and accuracy of data.
Responsible for the computation and release of employee’s compensation.
Report directly to the Chairwoman
Daily Update of master file
Reconciliation of pay files through Mortgage Redemption Collection & INGRES
Preparation of Statement of Account
Preparation of Mortgage Ledger and Summary of Payment
Prepared Monthly Reports
-Aging Reports
-Status of Accounts
-Collection Efficiency
Monitored borrower’s housing loan thru:
-Preparation of Positive billing
-Generation of Demand Letters for Delinquent Account
-Monitoring of Actions Taken
-Telephone Brigade/Follow up of Payments
-Conducted Door to door/inspection for delinquent accounts
Processed Buy Back Accounts
Assisted Clients regarding:
-Full Updating
-Loan Restructuring/Penalty Condonation
-Full Payment
-Assisted Client Inquiries
-Marketing of Programs/Circular implemented from time to time
Concerned with efficient collection.
Performed other actual duties from time to time
Enrolment/Renewal of
Processed fully paid Accounts
Documentation of Releasing of Title of Mortgage
Prepared Cancellation of Mortgage
Representative for Home Refinancing Program
Encoding of Housing Application
Transfer of account to other connecting departments
OFFICE TRAINEE (Landbank of the Philippines)
Assist in Clearing of Checks
Assist in clerical
3