HR Assistant
OPD Group
Total years of experience :15 years, 8 Months
• Process immigration requirements in the most effective and efficient manner to expedite on boarding of new employees
• Encode new employee’s details.
• Print company ID’s and distribute to Operations team.
• Upload new employees’ passport, entry visa, photo to company system.
• Register new employee’s details in medical commission
• Book medical appointments,
• Submit medical appointment receipts to accounts department.
• Book Fingerprint Appointments
• Make record for new employees and submit for D-payroll card printing (WPS purposes)
• Make record for new employees and submit to PRO in contract making purposes.
• Prepare purchase orders and send copies to suppliers and to departments originating requests
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
• Respond to customer and supplier inquiries about order status, changes, or cancellations
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, and orders.
• Calculate costs of orders, and forward invoices to appropriate accounts.
• Stock Data Entry in Tally
• Invoices Data Entry in Tally
• Prepare, sort attendance sheet of more than 6000 labours employee for the purpose salary entry
• Enter changes to employee payroll records
• Communicate with employees regarding changes in salary, benefits, etc.
• Handle voluntary and involuntary deductions
• Create reports for information pertaining to payroll
• Maintains payroll information by collecting, calculating, and entering data
• Making the monthly salary payments on time
• Working out punishments memo deductions
• Setting up new members of staff
• Calculating overtime
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Sort incoming mail, faxes, and courier deliveries for distribution
• Prepare and send outgoing faxes, mail, and courier parcels
• Forward incoming general e-mails to the appropriate staff member
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Make travel, meeting and other arrangements for staff
• Coordinate the maintenance of office equipment
• Prepare gate pass for the site meeting / staffs required by the company.
Assist with financial management
• Code and file financial material according to established records management procedures
• Administer petty cash according to established procedures
• Assist with financial reports as required
• Month end duties as required
• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with the accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
courses: Primary Olongapo City Philippines
