Manager - HR & Administration
Confidential company
Total years of experience :22 years, 7 Months
Managing the entire scope of HR & Admin functions for the startup manufacturing facility in Abu Dhabi.
Responsibilities:
Managing the entire scope of HR & Admin functions for the startup manufacturing facility in Abu Dhabi.
Talent Acquisition & Management - Develop comprehensive strategic recruiting and retention plans.
Managing the entire scope of employment visa processes.
Liaisoning with all concerned Government authorities / departments in Abu Dhabi for all PR & Admin. related work, v.i.z., Immigration, Labour, DED Abu Dhabi, UAE, etc.
Managing the full scope of Compensation & Benefits policies to ensure they are competitive and in compliance with legal requirements of the country of operation and as market standards.
Design competence matrix to do the mapping and gap analysis for all existing positions further to link with and training & development initiatives.
Design and develop the Performance Management System, drafted and well-structured Job Descriptions & KPIs for all positions as per the organization chart and job analysis.
Major Achievements:
Initiated and successfully completed the process of opening the Immigration file
Drafted the HR Policy manual & Employee hand book
Designed the systematic process of new employee Induction (pre and post induction)
Introduced & implemented various HR forms and formats into practice
Manager - HR for (Global offices): Dubai, India, Singapore, Malaysia, China, Romania, Ecuador, Panama, Brazil.
Reporting to VP - Operations, leading the HR functions on both strategic and operational levels across eight global offices to implement the Policies, Procedures, Systems and Controls necessary to support the company’s growth aspirations.
Major Achievements:
* Drafted & implemented the HR policy manual for global offices.
* Revised & drafted the HR functional procedures in compliance with ISO 9001-2008 standards.
* Built competence matrix to do the mapping and gap analysis for all existing positions further to link with and training & development initiatives.
* Enriched the recruitment procedures and onboarding formalities to reduce the lead time to join the company.
* Implemented Induction & Orientation program for employees at all levels for all offices.
* Implemented Performance Management System and drafted well-structured Job Descriptions & KPIs by doing detailed Job analysis & Job evaluation
* Designed and implemented HRIS for better workforce optimization & enhanced business decisions.
* Implemented Time and Attendance System in Global offices with centralized monitoring system & Employee Self Service System for better leave management.
* Introduced & implemented various HR forms and formats into practice
Responsibilities:
* Talent Acquisition & Management - Develop comprehensive strategic recruiting and retention plans.
* Performance Management System - Developing, monitoring and reporting on business areas KPI & performance measurement (qualitative and quantitative measures (KPIs)
* HRIS - Data integration to enhance workforce optimization for global mobilization
* Policy - Integrate HR policy with local laws for continuous improvement in workforce management and better employee engagement.
* Legal compliances - To ensure compliance with the diverse labor laws (national and international)
* Compensation & Benefits - Job grading and salary scale, benefits policies to ensure they are competitive and in compliance with legal requirements of the country of operation and as market standards.
* HR functional process manual for ISO 9001-2008 for the ISO certification and regular compliance for ISO audits.
* Training & Development - develop specific programs for the filling of the gaps, including succession planning by doing talent segmentation.
* HR Operations - Visa Management, Staff Insurance, Employee Relations, Exit Interview process
Major Achievements:
* Award for the best recruitment & sourcing processes - maximum hit rate within a span of 10 months and cost savings
for the years 2011 - 12. Reduced the recruitment cost by 55% as compared to previous year.
* Reduced the attrition rate of the hired
* Enriched the recruitment procedures and onboarding formalities
* Revised & drafted the HR functional procedures in compliance with ISO 9001-2008 standards.
* Implemented Induction & Orientation program for employees at all levels.
* Drafted well-structured Job Descriptions by doing detailed Job analysis & Job evaluations.
* Involved in the HR Strategy Project of the company.
Responsibilities
* HR Planning and Budgeting - Worked closely with senior leadership teams on a regular basis to formulate and implement the Strategic Business Support portfolio.
* Talent Management - Recruitment, Selection, On-boarding and Staffing for ongoing and new projects. Ensure cost effectiveness and minimum deviation from manpower plan and allocated budget.
* Training & Development - Identify training needs of the organization through role/competency mapping, gap analysis, develop and implement training modules.
* Compensation & Benefits - Periodical job evaluations and review employee remunerations as per market standards
* HR Analytics - support & recommend improvements and updates in employee database management, Provide ad hoc reports and analytics as required from time to time by senior management for better workforce optimization
* Employees Relations/Engagement - Proactively address business issues related to workforce development and productivity; responsibilities include providing advice and counsel on local issues, multiple initiatives, and recommending solutions to complex employee relations and HR issues
* Payroll Management - Manage the entire payroll, periodical data updating for accuracy.
* Policy & Procedures - Serve as a team leader at the business unit and site office level to support and cascade HR policies and to identify gaps and improvements in the policies
* Quality Management Systems - Responsible for QMS related to HR, attend Internal & External Audits for HR process & procedures
Operating units: Manufacturing & Service Division for Marine, Oil & Gas Equipment (OEM), High-tech plastic processing & Heavy fabrication of CDP Plates
Managing entire gamut of HR activities covering end-to-end employee lifecycle:
• Developing, implementing & managing HR policies
• Recruitment, Selection, Induction & orientation programs for all the new entrants
• Training & Development: Training needs analysis based on the internal recommendation from the line managers, recommendation in the performance appraisal, preparation of skill Inventory and skill matrix to identify the training requirements.
• Employee Relations & Engagement, HR Services, oversee HRIS (oracle based) administration, functionality, data integrity for all HR data reporting
• Performance Management, General HR Administration
• Responsible for Implementation & Documentation of Quality Management Systems as per ISO 9001 - 2008 standard and Appear for customer Audit compliance pertaining HR department
Recruitment function for large scale hiring for various Engineering Projects)
• Recruitment & selection as per procedures guidelines on all domestic recruitments for the operating division ECC for all positions. Plan, organize, and coordinate recruitment activities at HQ and across the country in coordination with the regional HR heads, Organize structured walk in interviews for lateral recruitment, coordinate campus recruitment throughout the country - Handled Recruitment up to Sr.Management Tier.
• Manpower planning in consultation with Functional heads. Preparing job descriptions, selection criteria & timelines etc, Design, draft and plan advertisement across the country, cost analysis for advertisements, Job portals, official website, internal references etc.
• Review recruitment paperwork for completeness & accuracy in screening / interviewing of the applicant data. Respond to applicants’ inquiries both orally and in writing to clarify ambiguous inquiries & ensure release of job offer as per guidelines.
• To comply, monitor and track all recruitment statistics and make presentations.
• Compensation & Benefits -to fix initial salary and negotiate the same with the candidate and placement for the selected candidates in the respective cadre, Reference checks,
• To serve as a resource person and participates in meetings and a liaison to the Operational business Unit and the department in all recruitment matters. HR Panelist in the selection process representing the Department & influence the technical panel members during the selection.
• ISO Certification, Implementation & Documentation of records as per ISO certification.
• Manpower planning Recruitment, Selection (Pre & Post Recruitment from Field level staff to Sr.Management
• Training & Development (Training need Analysis, Training calendar / Measuring training effectiveness) Orientation & Induction Program for new entrants.
• PMS - Analysis of appraisal formats, Preparation of post appraisal feedback & reports, issuing appropriate orders, rewards and incentives
• System Process and Development - Administer HR policies and systems to facilitate operations. Human Resource Information System (HRIS) Maintaining, updating, data analysis
• Compensation & Benefits; Employees Administration, Retention and Separation, Employee Welfare, Retention, Grievance Handling Attrition Analysis, Exit interviews, General Administration
• Involving in organizational research activities, Action Research, Conducting research
• Manpower planning, Recruitment & selection (Pre & Post Recruitment), Training & Development
• Administer HR policies to facilitate operations, Wage & Salary Admin, Attrition Analysis, Exit interviews
• Industrial Relations: Complete Liaison works with all major govt depts. in Uttar Pradesh & NCR.
• Handling Contract Labour, Statutory compliances, Disciplinary actions, Grievance Handling
• Canteen, Welfare Management, Time office, Establish communication channels
• General Admin. - Transport, House Keeping & Public Relations with Local Authorities.
