Procurement & Sales Coordinator
Alghanim International
مجموع سنوات الخبرة :17 years, 8 أشهر
Procurement Role:
• Source and evaluate new suppliers for better pricing, quality and delivery.
• Float RFQ to new/existing approved suppliers for project specific material.
• Preparation of Bid Tabulation to evaluate suppliers Technical & Commercial offer.
• Ensure supplier receipt of Purchase Order and complete follow through for production, status of material, delivery timeframe and submittal of MTC for approval.
• Prepare documents for Letter of Credit application as per PO terms & conditions.
• Coordinate with supplier and shipping agent for on time delivery of material to site/stores.
• Follow up with site staff/stores for inspection of material and process supplier invoice.
• Re-evaluate existing suppliers based on complete execution from RFQ stage to delivery.
• Complete responsibility for updating memo logs, document control and filing system.
• Compile KPI report and ensure all documents are up to date and organized for Internal and External Audits.
Sales Role:
• Identify prospective clients and market company profile and product list for trading.
• Conduct preliminary meetings to introduce product range and confirm current projects.
• Prepare and update schedule for weekly visits to client’s to develop business relationship and receive inquiries.
• Source material/product from local and international market, prepare the quotation and submit to the client for technical and commercial review and approval.
• Regular follow ups on all submitted quotations for current status and feedback.
• Complete follow through with supplier and client for delivery of material and invoicing (Developed stage wise process flow for tracking).
• Active participation in KNPC Public Tenders. Complete responsibility from RFP, preparation of tender documents, online submittal, material delivery and invoicing.
• Compile ongoing P & L statement for orders executed.
• Research new products and manufacturers to represent in Kuwait market.
Key Responsibilities:
• Direct report to CEO on monthly KPI’s for every department.
• Compile cash-flow, P&L report and variance analysis on a monthly basis to validate financial position of the company.
• Complete management responsibility of day-to-day operations (administrative US/Asia) to include business development, account management, finance, sales, customer service, payroll, and HR department.
• Build and lead an effective and cohesive team. Develop staff leadership and promote from within the organization.
Key Achievements:
• Achieved record high growth, increasing yearly revenue by 265% in a 3 yr timeframe.
• Streamlined US/Asia operations; improved quality of service by nearly 20% (measured by NPS - Net Promoter Score), reduced labor cost by 15% and significantly improved efficiency of almost every department.
• Administered the San Francisco JOBS NOW wage subsidy program qualifying and employing 40+ unemployed residents of San Francisco, CA for field service and collected reimbursement checks from the City of SF for nearly $150K annually for 2 years in a row.
• Restructured US payroll system resulting in 100% accurate data entry on payroll processing and achieved full compliance with US payroll and tax laws.
• Trained and supervised 6 key account managers that directly resulted in generating over 55% of the company’s annual revenue.