gayathri marudaimani

Calendar Management: Schedule and coordinate meetings, appointments, and events for the executive(s).
Travel Arrangements: Organize and coordinate for travel plans, including booking flights, accommodations, and itineraries.
Documentation: Prepare, proofread, and manage executive correspondence, reports, and presentations.
Records Management: Maintain and organize files, both physical and digital, ensuring confidentiality.
Liaison Role: Act as the primary point of contact between the executive and internal/external stakeholders.
Message Handling: Screen and prioritize emails, calls, and messages for the executive.
Office Coordination: Oversee the daily operations of the executive office, ensuring resources are available and workflows are seamless.
Task Prioritization: Manage competing priorities and deadlines for the executive and ensure prompt resolution of issues.
Event Planning: Organize and coordinate for internal events, conferences, or meetings.
Information Gathering: Conduct research and gather data to support decision-making.
Project Assistance: Collaborate on special projects, providing organizational and administrative support.
Policy Compliance: Ensure office activities comply with company policies and procedures.
Sensitive Information: Handle confidential information with discretion and integrity.
Professional Representation: Serve as a representative of the executive office in interactions with stakeholders.
Tender : Gather and organize the information of potential and suitable bidders international and local via surfing and over telephone.
Ensure timely submission of tenders, whether online or physical, and handle post-submission follow-ups.
Act as a liaison between departments to streamline the tender preparation process.
Communicate with clients and procurement teams to clarify tender requirements or address queries.
Track the progress of tenders, including updates on evaluation results and feedback from procurement authorities.
Maintain an organized tender documents, templates, and correspondence for future reference.
Safeguard sensitive and confidential information during the tender process.
Documentation: Handling office outlook and archiving the data's in OneDrive and uploading in BIM 360 in appropriate folder structure for ease of access.

-Maintaining Inventory.
-Supporting Sales Team (Preparing Invoice, Quotation, sending enquiry and proceeding orders to International and local suppliers).
-Supporting Finance Team .
-Issuing visa
-Handling employees Online residence renewal.
-Maintaining official documents.
-Assisting in goods clearance.
-Administrative and Secretarial support to Managers.
-Follow up Email correspondence and screening incoming calls and transfer to appropriate person.