Gema Langkasan

Talent Acquisition Specialist à ECCO Gulf Outsourcing Qatar

• Qatar - Doha
• Je travaille ici depuis août 2021

Document Controller à QAFAM Facility Management

• Qatar - Doha
• septembre 2020 à septembre 2021

 In-charge of preparing and completing required monthly/quarterly/half-yearly and yearly reports prior to submission to Client (electronic and physical documents)
 Direct follow-up via email and telephonic to Suppliers/Regional Engineers/Facility Engineers/Supervisor and in-charge personnel for required reports/documents.
 Ensure completion of reports for timely submission to PHCC.
 Review technical project-related documents such as technical reports/ incident reports/ snag list/CVs/ letters/ MOM/ Memos before transmitting to PHCC
 Copy, scan and file/store all transmitted documents/reports to PHCC along with receiving transmittal.
 Check accurately and edit files/documents/reports before getting signed by in-charge FM Engineer and Project Engineer prior to submission to Client - (PHCC)
 Distribute project-related copies to internal Engineering teams/department.
 In-charge of maintaining transparent, up-to-date, and easily traceable documents.
 File documents in physical and electronic records neatly and accurately
 Create templates as required for all kind of reporting.
 Retrieve files as requested by employees, clients, and contractors.
 Prepare/distribute/monitor timely completion of monthly SSP and PPM/CM
 Prepare email and letter correspondences as required
 Manage the flow of documentation within the organization.
 Maintain confidentiality around sensitive information and terms and agreement.

Diamond Star for Trading and Services à Diamond Star for Trading and Services

• Qatar - Doha
• avril 2017 à juillet 2020

 Handle all Accounts (Manpower Request/Demand) of all Companies including Housemaid processing for different nationalities from Manpower pooling / Recruitment Campaign / Interview up to mobilization of workers.
 Preparing Job orders and other documents needed to be processed in Embassies and Qatar government offices prior to hiring new workers
 Conducting initial interview and evaluation of CVs prior to submission to respective Companies
 In-charge of posting job vacancies if needed such as for Qatar local hire
 Timely and daily updating status of all applicants for various Companies and reporting it to the management and to each Company respectively.
 Closely monitoring and completing projects/demand/manpower supply and recruitments on time
 Attending to all inquiry prior to Hiring new workers from different Countries via telephonic or emails.
 Effectively coordinating to all affiliated Agencies in Nepal, Pakistan, India, Philippines, Bangladesh and all Agents prior to new Manpower Requirement/Demands that needs to be completed and attend to all concerns, request, inquiry and other related concerns with regards to up-coming, on-going and completed Manpower supply/demand.
 Responsible for documenting and filling documents
 Assisting all Clients, visitors pertaining to all request and inquiries

SECRETARY cum Recruitment Officer à Diamond Star for Trading and Services

• Qatar - Doha
• avril 2017 à juin 2020

 Handle all Accounts (Manpower Request/Demand) of all Companies including Housemaid processing for different nationalities from Manpower pooling / Recruitment Campaign / Interview up to mobilization of workers.
 Preparing Job orders and other documents needed to be processed in Embassies and Qatar government offices prior to hiring new workers
 Conducting initial interview and evaluation of CVs prior to submission to respective Companies
 In-charge of posting job vacancies if needed such as for Qatar local hire
 Timely and daily updating status of all applicants for various Companies and reporting it to the management and to each Company respectively.
 Closely monitoring and completing projects/demand/manpower supply and recruitments on time
 Attending to all inquiry prior to Hiring new workers from different Countries via telephonic or emails.
 Effectively coordinating to all affiliated Agencies in Nepal, Pakistan, India, Philippines, Bangladesh and all Agents prior to new Manpower Requirement/Demands that needs to be completed and attend to all concerns, request, inquiry and other related concerns with regards to up-coming, on-going and completed Manpower supply/demand.
 Responsible for documenting and filling documents
 Assisting all Clients, visitors pertaining to all request and inquiries

SR. RECRUITMENT PROCESSING OFFICER à VALESCO SMS Inc.

• Philippines
• janvier 2016 à mars 2017

 Handle accounts in hospitality fields most specifically Saudi Arabia, Doha Qatar, United Arab Emirates, Bahrain, Sultanate of Oman, Uzbekistan, Turkmenistan, Korea, and Brunei processing and deployment.
 In-charge of direct communication thru email and telephonic conversation of Client’s concerns, requests and queries without supervision.
 Report on daily basis the updates, processing progress and important information in relation to processing to both Agency Management and Clients.
 Monitor Mobilized workers and assist repatriated workers
 Organizes documents; prepares and codes data for entry into computer system.
 Attend Agency cases filled by workers who were repatriated in different offices such as NLRC, SENA & POEA
 Check and screen all documents submitted by the workers as to their authenticity and appropriateness.
 Responsible for performing quality control checks, identifying job problems and ensuring that job orders are completed according to schedule.
 Conduct orientation for workers after selection
 Explain and instruct selected workers the requirements and proper procedure of their application abroad.
 Process documents of selected workers on given time frame until mobilization with accuracy.
 Preparing all documents for visa applications after workers will be medically fit to work.
 Transact official business with Royal Embassies of different Countries such as Qatar Embassy, Saudi Embassy, Russia Embassy, Korea Embassy and Uzbekistan Embassy
 Prepare, check and review documents of workers for submission in different Embassies for visa stamping.
 Closely coordinate to Liaison Officers with regards to POEA documents such as OEC and different Clients accreditation.
 Request, prepare air tickets as per the scheduled mobilization.
 Conduct pre-departure orientation for workers who has scheduled of departure.
 Assist and attend to repatriated workers most especially workers who filled complains against the Agency
 Perform such other duties as may be assigned from time to time.

Senior Processing Officer à KRONA International Services Systems, Inc. "KISS"

• Philippines
• octobre 2014 à janvier 2016

 Handle accounts in hospitality fields most specifically Saudi Arabia, Doha Qatar, United Arab Emirates, Bahrain, Sultanate of Oman, Russia, Uzbekistan, Turkmenistan, Morocco, Sierra Leone, Nigeria, Korea, and Brunei processing and deployment.
 Closely and directly coordinate and communicate to accountability Clients.
 In-charge of direct communication thru email and telephonic conversation of Client’s concerns, requests and queries.
 Report on daily basis the updates, processing progress and important information in relation to processing to both Agency Management and Clients.
 Monitor line-up applicants in times of Recruitment Campaigns, sourcing and manpower pooling.
 Monitor Manpower Requirements and Manpower lacking of every Accounts handled.
 Assist Clients every Recruitment visit and campaign.
 Prepare and maintain records (database) of selected workers which includes “status reports”
 Maintain effective and orderly filling.
 Files material into proper location.
 Organizes documents; prepares and codes data for entry into computer system.
 Enter data into system via on-line terminals and other data entry devices; verifies for accuracy and completeness.
 Check and screen all documents submitted by the workers as to their authenticity and appropriateness.
 Responsible for performing quality control checks, identifying job problems and ensuring that job orders are completed according to schedule.
 Conduct orientation for workers after selection
 Prepare correspondence and worker’s documents in the prescribed form.
 Explain and instruct selected workers the requirements and proper procedure of their application abroad.
 Assist and process selected workers from their medical examination until their departure.
 Process documents of selected workers on given time frame until mobilization with accuracy.
 Prepare and arrange all workers travel’s documents.
 Preparing all documents for visa applications after workers will be medically fit to work.
 Transact official business with Royal Embassies of different Countries such as Qatar Embassy, Saudi Embassy, Nigeria Embassy, Russia Embassy, Korea Embassy and Uzbekistan Embassy
 Prepare, check and review documents of workers for submission in different Embassies for visa stamping.
 Closely coordinate to Liaison Officers with regards to POEA documents such as OEC and different Clients accreditation.
 Request, prepare air tickets as per the scheduled mobilization.
 Conduct pre-departure orientation for workers who has scheduled of departure.
 Perform such other duties as may be assigned from time to time.

Senior Processing Officer à TUEM International Manpower Corporation

• Philippines
• septembre 2013 à janvier 2016

 Handle accounts in hospitality fields most specifically Saudi Arabia, Doha Qatar, United Arab Emirates, Bahrain, Sultanate of Oman, Russia, Uzbekistan, Turkmenistan, Morocco, Sierra Leone, Nigeria, Korea, and Brunei processing and deployment.
 Closely and directly coordinate and communicate to accountability Clients.
 In-charge of direct communication thru email and telephonic conversation of Client’s concerns, requests and queries.
 Report on daily basis the updates, processing progress and important information in relation to processing to both Agency Management and Clients.
 Monitor line-up applicants in times of Recruitment Campaigns, sourcing and manpower pooling.
 Monitor Manpower Requirements and Manpower lacking of every Accounts handled.
 Assist Clients every Recruitment visit and campaign.
 Prepare and maintain records (database) of selected workers which includes “status reports”
 Maintain effective and orderly filling.
 Files material into proper location.
 Organizes documents; prepares and codes data for entry into computer system.
 Enter data into system via on-line terminals and other data entry devices; verifies for accuracy and completeness.
 Check and screen all documents submitted by the workers as to their authenticity and appropriateness.
 Responsible for performing quality control checks, identifying job problems and ensuring that job orders are completed according to schedule.
 Conduct orientation for workers after selection
 Prepare correspondence and worker’s documents in the prescribed form.
 Explain and instruct selected workers the requirements and proper procedure of their application abroad.
 Assist and process selected workers from their medical examination until their departure.
 Process documents of selected workers on given time frame until mobilization with accuracy.
 Prepare and arrange all workers travel’s documents.
 Preparing all documents for visa applications after workers will be medically fit to work.
 Transact official business with Royal Embassies of different Countries such as Qatar Embassy, Saudi Embassy, Nigeria Embassy, Russia Embassy, Korea Embassy and Uzbekistan Embassy
 Prepare, check and review documents of workers for submission in different Embassies for visa stamping.
 Closely coordinate to Liaison Officers with regards to POEA documents such as OEC and different Clients accreditation.
 Request, prepare air tickets as per the scheduled mobilization.
 Conduct pre-departure orientation for workers who has scheduled of departure.
 Perform such other duties as may be assigned from time to time.

Receptionist/Recruitment Officer and IT Assistant à GBMLT Manpower Services Inc.

• Philippines
• août 2010 à août 2013

Receptionist

 Attend and entertain applicants and visitors with hospitality.
 Receive, screen calls and transfer calls to the concern personnel.
 Welcome and serves visitors by greeting, welcoming, and directing them appropriately.
 Notifies company personnel of visitor arrival.
 Assist applicants and visitors’ inquiries and concerns.
 Maintain security by following procedures; monitoring logbook; issuing visitor’s badges.
 Maintain safe and clean reception area by complying with procedure, rules and regulations.
 Maintains continuity among work teams by documenting and communicating actions, irregularities and continuing needs.
 Data entry of all workers on database system.
 Responsible for job posting of all new Job orders/manpower requirements of different Clients in different job advertisements sites such as “workabroad”and“Job Street.
 Make and produce all accessories needed to be used as reference such as flyers/leaflets.
 Handles data, sorting, filing, updating, counterchecking, encoding and editing which includes most specifically Worker’s data and information.
 Contributes to team effort by accomplishing related results as needed.

Recruitment officer

 Sourcing, screening, selecting and calling applicants as per job requirements needed and based on job qualifications and preferred experience.
 Attending Job Fairs, Labor Forum and other Company’s Recruitment Activities
 Conduct preliminary and final interview for all prospective applicants before including them on Recruitment Line-ups.
 Conduct phone interview to prospect applicants as well.
 Thoroughly screen applicants for final endorsement to the Processing in-charge and Recruitment head.
 Maintain records such as resume and submitted documents of workers such as passport and certificates.
 Maintain an effective and orderly filling system.
 Prepare listing of new Job Orders/Recruitment Requirements
 Closely coordinate to Recruitment Head with regards to new job orders
 Daily report to Recruitment Head for line-up status and CV sending status
 Line-up applicants for both CV sending to Clients and scheduled Recruitment campaign on urgent basis.
 Assist applicants and Clients during Recruitment Campaign or Interviews.
 Conduct recruitment field such as head hunting, distribution of flyers if needed.
 Monitor Manpower requirements and manpower lacking.
 Perform such other duties as may be assigned from time to time.

IT Assistant

 Responsible for installing additional devices into computer units such as printer, camera, scanner etc.
 Troubleshooting of computers and printers as needed.
 Re-format computers if needed.
 Responsible for the configurations of Domain server’s policy and security, LAN connections, switch and modem problems.
 Configuring the domain for better sharing.
 Responsible for canvasing for the market prices of the spare parts needed for the computers that needed to be upgraded and assemble with the approval of the Management.
 Install different applications and tools as needed.