Human Resources/ Administration Secretary
Tomouh Advertising, Exhibitions & Conferences Organizing
مجموع سنوات الخبرة :13 years, 6 أشهر
Human Resources
• In charge of Human Resources department by administering employees benefits programs.
• Responsible for recruitment process for a newly hire employee
• Reviewing resumes and applications sent in by job applicants.
• Maintaining employee files and the HR filing system.
• Examining employee records to answer inquiries and provide information to authorized persons.
• Scheduling interviews for job applicants, Create a variety of documents and reports.
• Preparing job postings for vacancies in ads du bizzle, nukrigulf, gulf talent, jobs abu dhabi .monstergulf, Gnads, Gulf news, classonet & others
• Welcoming new employees and arranging induction for them.
• In charge and updating documents for renewing passport, Labour card, emirates id, residence visa and endorsing documents for renew to the PRO
• Dealing with staff disciplinary, grievance and absence issues.
• Arranging medical examinations documents for new starters & arranging all Daman Health Insurance.
• Providing comprehensive advice on all HR issues.
Administration Secretary
• Report directly to the management Project Manager and Sales & Marketing Manager
• Handles all files in Hr/administration department, Purchase of office supplies & office maintenance.
• Handles purchasing in marketing department, Headhunt for the Suppliers/Vendor for the product quotation price needed
• Keep tracking all the record of Vendor list from Domestic/International
• Arrange all incoming Tenders documents and forwarded to Marketing Heads & Department
• Assist accounting dept in preparing Debit invoice, LPO, Delivery note & making Quotation
• In charge for MOM, booking flights of all staff, sending e-mails, memos.
• Assigned as the MR (Management Representative ) for the ISO
• Arranging all documents from A-Z, controls all the documents for ins-out at the office
• Company: Jobmax Management Consultancy/Al Khaja Recruitment Services
Position: HR Coordinator/ Administrator Secretary
Duration: December 18, 2008 - January 18, 2014
Responsibilities:
➢ HR Coordinator
• Responsible in handling the recruitment needs of the company. Includes sourcing out of candidates, interviewing and recommending to the management for possible employment
• Issuing of Job Offers and Employment contracts. Close coordination with the PRO regarding visa processing of the newly hired employee.
• Assists in preparing training manuals and leaflets. Prepares training modules for soft skills.
• Working closely with the management in creating and implementing company rules and regulations.
• Interviewing and assessing candidates both in person and by telephone for any inquiry.
• Account management for clients and determining their specific recruitment needs.
• Ensuring that both client & candidate objectives are met throughout the recruitment process.
• Development and maintenance of the client / candidate database.
• Provide recruitment support and candidates during the screening and selection process.
• Advising candidates on Curriculum Vitae and interview technique.
• Conducts headhunting calls to the potential candidates. Includes searching of companies and name gathering.
• Screens CVs (from Monster gulf, Jobsabudhabi, Linked In, Gulftalent and Gulf News ad respondents)
• Head hunt of candidate for client requirement.
➢ Administrator Secretary
• Functions as a Personal Assistant to the Managing Director of company, in term of keeping all confidential documents of the company.
• Responsible for trucking and keeping the HR documents of all employees and company documents for any renewal.
• Being in-charge of the Purchasing in suppliers, office maintenance, prepares invoices and other office related issues.
• In charge of making MOM, appointment for clients meeting of MD, scheduling of flight & travel booking,
Scan & printing documents, sending E-mails and memos and all related duties in administration.
HR Administration Officer
• Administers and checks psychological tests, prepares psychological test results, observation/brief interpretation.
• Conducts initial interviews of qualified applicants.
• Prepares and monitors performance appraisals of probationary employees.
• Updates manpower complement and company profile.
• Updates bulletin board
• Filing of all personal documents of the new hire employee
• Coordinate closely to the Sr. HR Manager requirements
Cashier Officer
• Monitor & check bills and purchases made by customers
• Coordinate and check daily income.
• Assisting other waitresses in maintaining and preparing order and cleanliness.
• Monitor and check correct daily cash inventory
• Direct access and handling of cash registry and cash invoice reports.
• Responsible for staff schedules and daily task.
• Typing business correspondences and sorting e-mails.
• Preparing letters and faxes and issuing of the same.
• Answering telephone calls for any inquiries and taking messages.
• June 1989 - March 1994 Bachelor of Science in Banking and Finance Far Eastern University