BUDGET ASSISANT
United Nations Mission In Liberia
Total years of experience :24 years, 10 Months
United Nations Mission in Liberia (UNMIL) Nov. 2010 to Feb. 2014
Budget/Finance Assistant - Travel, Traffic & Visa Unit - Human Resource Management Section
Responsible for the maintenance of database for all categories of travels by civilian staff, military officer, Police and VIPs. Travel Section (staff of 10) . Design series of reports using data bases to monitor the cost of travel, shipment of personal effects and medical evacuation. Calculate travel entitlements for civilian staffs, military, police and VIPs which include but not limited to Terminal expenses, cost of shipments of personal effects, Subsistence (DSA), Air Tickets, Land Transport, and other costs associated with Home Leave, Family Visits, Repatriation, Initial Assignment, etc.
• Successfully restructured the Budget and Finance Reporting system of the Unit.
• Review and revise contracts with Travel Agencies, Airlines and other services providers.
• Introduce a new reporting format for the review of Budget Performance based on the Cost Center Allotments on a monthly basis.
• Review and certifies invoices from Travel Agencies, Airlines and other service providers for payment.
• Introduced the periodic reconciliation of Vendors Accounts to minimize the time invoices are processed and paid.
United States Peace Corps - Liberia Feb. 2014 to Pesent
General Services - Property Manager
Responsible for the maintenance and upkeep of all Peace Corps properties in Liberia. Serve liaison between Peace Corps and landlords and contractors to ensure that all agreements are performed to the letter.
• Ensure that all Peace Corps properties are maintained in accordance with lease agreements.
• Monitor and evaluate the service contracts and vendors related to maintenance and repairs.
• Do periodic analysis on energy consumption report for Peace Corps headquarters.
• Supervises all Janitors, security and daily hired contractors of Peace Corps.
• Maintain an accurate records of all Peace Corps assets in Bar Tract Softwares
• Responsible as receiving officer for all goods and supplies.
• Work with drivers to ensure that all vehicles are in line with Safety and Security standards of Peace Corps.
CAVALLA RUBBER CORPORATION - Pleebo, Maryland County Mar. 2008 to Nov. 2010
Chief Accountant
Responsible for the supervision of the Accounts and General Warehouse staffs. Liaise with external Auditors during periodic Audits of the Finances of the Corporation.
• Prepared monthly and yearly Financial Statement for Head Officer in Paris.
• Prepared Budget for entire plantation in collaboration with all Department Managers.
• Prepared monthly Budget Performance Report and investigates variances.
• Maintained Rubber stock production records.
• Valued Rubber stock based on direct and indirect cost associated with production.
• Wrote Internal Control Manual for the management of Cash, Procurement and warehouse stock management.
• Took yearly inventory of Rubber Stock in collaboration with External Auditors and value same accordingly.
• Took quarterly and yearly inventory of the General Warehouse and reconcile same with Ledger balances.
THE CAPE HOTEL - Manba Point, Monrovia, Liberia Apr. 2007 to Dec. 2007
Financial/Administrative Secretary
Developed a Financial Reporting System for the Hotel and designed invoices, menus and others forms for billing of customers.
• Developed Term of Reference (TOR) for all categories of employees.
• Participated in the interview and selection of prospective staffs.
• Maintained schedule of clients/customers reservations.
• Prepared bills for rooms, restaurant and other services.
• Supervised the Receptionists and lobby staffs.
• Do monthly reconciliation of Bank balances.
Special Assistant to the General Manager 2004 to March 2007
Assisted the General Manager in preparing his Quarterly and Annual Board Meeting Reports
• Prepare graphic presentation for Board Meeting Reports.
• Prepare monthly budget performance report for the General Manager.
• Carried out investigative report on Budget variances and submit report to the General Manager.
• Liaised with Department Managers to justify variances in the budget.
• Prepared monthly consumption report for all vehicles, equipments and heavy duty machineries.
LIBERIAN AGRICULTURAL COMPANY -Compound No. 3, Grand Bassa County 1999 to 2007
General Warehouse Superintendent
Responsible for the management of US$5 million+ worth of inventory and supplies for the plantation.
• Supervised Warehouse staff and laborers.
• Maintained accurate records on Stock Movement (Electronic and Cardex)
• Prepare monthly report on stock consumption by department and equipment.
• Regularly advices management on stock levels of essential materials and spare parts.
• Ensured that warehouse premises is cleaned and stock are arranged and labeled properly on shelves.
• Liaised with Purchasing and Shipment Manager in the procurement of materials and services.
Acting Chief Accountant Mar. 2001 to Oct. 2002
Acted in the place of the Chief who was on a study leave for a period of one (1) year.
• Supervised the staff of the Accounts Department.
• Prepared monthly, quarterly and annual Financial Reports.
• Prepared the Budget of the Plantation in collaboration with the General Manager and all departments heads.
• Prepared detailed Budget Performance Report and provide explanation of the variances.
• Liaised with External Auditor for the annual audit of the Accounts as well as the General Warehouse.
• Prepared explanations to Auditors for all discrepancies observed during the audit.
Secretary/Data Processor - Training & Program Department 1994 to Oct. 1997
Served as Secretary to the Monitoring Department of the NDS
• Assist in the preparation of Training Manual for Health Workers in the Rational Use of Drugs and Storeroom Management.
• Served as resource person during Training Workshops for Health Workers.
• Assisted Monitors in monitoring Health workers in the Rational Use of Drugs and Health Facility Management.
• Prepared Monitoring reports in collaboration with Monitors for clinics, health centers and hospitals in compliance with the Rational Use of Drugs concepts.
• Served as Secretary on the Revolving Drugs Funds (RDF) Committee comprising of all participating NGOs and Government Agencies.
• Took minutes of RDF meetings and distributed reports from said meeting to all participating NGOs and government agencies.
• Assist in the preparation of Project Proposals for the procurement of drugs and medical supplies.
NATIONAL DRUG SERVICE (NDS) -J.F.K. Hospital Compound, Monrovia 1992 to 1994
Data Processor/Computer Trainer
Responsible for the training of Warehouse Staff in the use of DOS, Lotus 1-2-3, Word perfect and data processing.
• Processed data for receipts and issues of drugs and medical supplies from various warehouses.
• Do manual posting of stock movement on the Cardex cards.
• Assist the Warehouse Supervisor and other staffs in the quarterly inventory stock county and reconciliation of the physical stock with ledger balances.
ROBERTS INTERNATIONAL AIRPORT (RIA) -Unification Town - Margibi County 1989 to 1990
Senior Accountant - Revenue
Responsible for Accounts Receivables/Revenue
• Prepared bills for landing, catering and parking fees for all airlines.
• Prepared invoices for hotel, duty free shops kiosks.
• Prepared statements for all users of the airport.
• Do monthly reconciliation of airlines accounts to ensure that airport bills are paid.
LIBERIAN AGRICULTURAL COMPANY - Compound No. 3, Grand Bassa County 1987 to 1989
Junior Accountant
Responsible for the analysis of costs associated with all aspects of operations.
• Assigned with the Senior Cost Accountant.
• Prepare reports analyzing cost associated field and factory production.
• Maintain Fixed Assets Register.
• Sit in for Cashier when on leave.
• Do monthly payroll data entry.
• Do Accounts Payable and Receivables
A specialized middle level Institute with courses in Business Education in Accounting, Auditing, Business Law, Secreterial Science. Professors from India, Lebanon,Ghana, Liberia, Sierra Leone and Nigeria providing training in all aspects of commercial education. I was the dux of the school scoring the highest grade points in the institute's history. I did my internship with the Cooperative Development Agency for a year providing audit services for all Credit Union and Farmers' cooperatives around the country.
Diploma - Accounting and Business Administration, May 1986 Modern Commercial Institute