Secretary Cum Document Controller
Professional Pools
مجموع سنوات الخبرة :9 years, 3 أشهر
• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Organizing and servicing meetings (producing agendas and taking minutes).
• Acting as a Receptionist and/or meeting and/or meeting and greeting Clients
• Preparing monthly invoices.
• Preparing weekly and monthly Report.
• Preparing and disseminating correspondence, memos and forms.
• Filing and updating information of employees, customers, suppliers and external partners.
• Checking the levels of office supplies and place appropriate order.
• Responsible for document archiving and document imaging such as engineering drawings, inspection instructions, confidentiality agreements, material specifications and mixing instructions.
• Retrieves records of the building blueprint, building permits and contract agreement
• Developed a filling system for efficient information management
• Preparation of Pre-Qualification and Material Submittal Forms
• Daily Status Report to Department Manager - Submittals (RFI, SD, FCR)
• Documentation of company files - (Filling, Scanning, Updating - soft/hard copies)
• Letter submission - Client, Consultant and Subcontractors
• Transmittal to Subcon (Documents from Client & Consultant)
• Preparation and submission of RFIs
• Updating RFI Log (MS Access)
• Updating Shop Drawing Log (MS Access)
• Updating Pre-Qualification and Material Submittals Logs (MS Access)
• Responsible for Model co-ordination, clash detection
• Data conversion from 2D to 3D (vice versa)
• Quality check-ups
• Managing and maintaining project content and source additional content for project teams
• Inspecting the project and witness progress to compare real-time progress to the building model plan and revise when needed
• Responsible for answering phone calls and redirect them when
necessary
• Managing the daily/weekly/monthly agenda and arrange new
meetings and appointments
• Provided support to all business units including administrative,
financial and human resource departments.
• Preparing and disseminate correspondence, memos and forms
and letters
• Filing and updating contact information of employees, customers,
suppliers and external partners
• Copying, scanning and storing documents
• Developed and maintained a filing system
• Checking frequently the levels of office supplies and place
appropriate orders
• Making travel arrangements
• Document expenses and hand in reports
• Undertake receptionist duties
• Manages staff expense request
• Handling financial transactions for the office, such as collecting
rental payments and deposits, issuing receipts and purchasing
needed supplies.
• Preparing Invoices, Quotations &Purchase Orders.
• Drafting 3D models using AutoCAD
• Utilization of external reference to modify Architectural/Electrical
Plans via red lining/markups
• Completing Architectural Drafts, Mechanical Drafts, & Electrical
Drafting techniques
• Reviewing schematics and blueprints for industry standard
practices
• Responsible for document archiving and document imaging such
as engineering drawings, inspection instructions, confidentiality
agreements, material specifications and mixing instructions.
• Retrieves records of the building blueprint, building permits and
contract agreement
• developed a filling system for efficient information management
• PCM (Primavera Contract Management) - Primary tool
• Daily Status Report to Department Manager - Submittals (RFI, SD,
FCR)
• Documentation of company files - (Filling, Scanning, Updating -
soft/hard copies)
• Letter submission - Client, Consultant and Subcontractors
• Transmittal to Subcon (Documents from Client & Consultant)
• Preparation and submission of RFIs
• Updating RFI Log (MS Access)
• Updating Shop Drawing Log (MS Access)
• Stationery Supplies - Request
• Responsible for Model co-ordination, clash detection
• data conversion from 2D to 3D (vice versa)
• Quality check-ups
• Managing and maintaining project content and source additional
content for project teams
• Inspecting the project and witness progress to compare real-time
progress to the building model plan and revise when needed
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