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Gerald Xavier Javier, Document Controller

Gerald Xavier Javier

Document Controller·Vida /Saudi Icon

Saudi Arabia

Diploma, Electronics Technology / Basic Computer operation

Work experience

Total years of experience: 17 years, 1 months

Document Controller

October 2025 - Present

Vida /Saudi Icon

Riyadh, Saudi Arabia

I found this job using Bayt.com

October 2025 - Present

• Manage the end-to-end project submittals process.
• Establish and maintain an efficient document control system for all documents.
• Ensure version control, document numbering, and standardized filing procedures for both digital
and hard-copy records.
• Prepare document transmittals and maintain a log of all distributed and received files.
• Work closely with project teams, ensuring timely submission and approval of all documentation
required for project execution.
• Develop and maintain detailed logs (transmittals, submittals, Method Statement, Project
Management, Pre-qualification, Design, Report, RFIs, WIR, MAS, SOR, Mock-up drawing, Shop
Drawings etc.) to track approval status and proactively identify potential delays.
Company industry:
Construction & Building
Job role:
Construction and Building

Document Controller / Logistic Staff

February 2023 - September 2025

Saudi-Icon

Riyadh, Saudi Arabia

February 2023 - September 2025

• Manage end-to-end logistics documentation, ensuring accuracy and compliance.
• Develop and implement (Submittals) logistics management plans tailored to project needs.
• Oversee company vehicle maintenance, ensuring timely inspections (MVPI) and repairs.
• Process petty cash, timesheets, and financial reports for managerial review.
• Prepare official letters, report, and maintain electronic/hard-copy filing systems.
Company industry:
Construction & Building
Job role:
Construction and Building

Logistic Staff / Document Controller

November 2018 - December 2022

CapFrance

Riyadh, Saudi Arabia

November 2018 - December 2022

• Handled multitasking operations including logistics, document control, and procurement support.
• Coordinate interdepartmental deliveries (Procurement, Electrical, Mechanical) and maintain tracking logs.
• Managed employee health insurance, timesheets, and budget memos for projects.
• Monitored deliveries, assigned drivers, and ensured on-time material transport.
• Prepared ISO audit reports and maintained compliance documentation.
• Tracked expenses, resolved traffic violations via TAMM system, and updated logistics databases.
Company industry:
Construction & Building
Job role:
Construction and Building

Supply Chain Coordinator / Document Controller

December 2015 - November 2018

Bio Alternatives Establishment

Riyadh, Saudi Arabia

December 2015 - November 2018

• Controlled quotation-to-order lifecycle, liaising with suppliers/customers.
• Maintained soft/hard-copy archives and updated tracking logs daily.
• Processed purchase orders (POs) and monitored delivery statuses.
Company industry:
Medical & Healthcare Equipment
Job role:
Medical, Healthcare, and Nursing

Site Admin Assistant / Document Controller

September 2008 - April 2015

Drake & Scull

Riyadh, Saudi Arabia

September 2008 - April 2015

• Ministry of Interior Project (Taif): Managed employee files, attendance, and HR documentation.
• KAPSARC (Riyadh): Coordinated ARAMCO submittals, vendor documents, and procurement ex-pediting.
• Lamar Tower (Jeddah): Controlled engineering drawings (MEP) and design documentation.
Company industry:
Construction & Building
Job role:
Construction and Building

Education

Don Bosco College Technical School Makati

April 1995

April 1995

Diploma, Electronics Technology / Basic Computer operation

Philippines

View attachment

Skills

archieving
Expert
archieving
Expert
Submittals
Expert
Submittals
Expert
Documentation
Expert
Documentation
Expert
Reporting Skills
Expert
Reporting Skills
Expert
archieving
Intermediate
archieving
Intermediate
Aconex
Intermediate
Aconex
Intermediate
Submittals
Intermediate
Submittals
Intermediate
Documentation
Intermediate
Documentation
Intermediate
Microsoft apps
Intermediate
Microsoft apps
Intermediate
Documentation Control System
Intermediate
Documentation Control System
Intermediate
Reporting Skills
Intermediate
Reporting Skills
Intermediate