Administration Section Head
vinavil Egypt
مجموع سنوات الخبرة :19 years, 5 أشهر
Administration:
• Developed and implemented strategies to improve the operational efficiency of the section.
• Conducted performance appraisals for staff members in the section.
• Managed a team of 10 personnel within the section, setting objectives and providing feedback on progress.
• Supervised daily operations of the section and controlling activities.
• Reviewed financial statements related to the budgeting process of the section.
• Prepared annual budgets for expenditure-related activities undertaken by personnel working in different departments under the supervision of the Section Head.
• Managed inventory to keep adequate supplies on hand for current and anticipated demand.
• Responsible for providing administrative support and services for all the staff and other administrative functions.
• Follow up for any maintenance & equipment fixes in the main admin building.
• Communicating with outside agencies regarding all matters related to the department.
• Surveying the market as to supplementary services related to the administration works
Personnel & Human resources:
• Finalizing the monthly Payroll Report as per the transactions.
• Updating the attendance system with the payroll section to proceed with the payroll.
• Finalize the insurance sheets C1, and C6 & solving all problems concerning insurance to cover the Employees.
• Handling the process of medical insurance such as issuing & cancellation, Approvals, and reimbursement.
Administration & Security:
• Managing the Administrative security department & distributing the tasks
• Managing the watching system & following up with the vendor for any maintenance required
• Handling the staff bus lines as per the employee’s address.
• Following up with the staff bus provider for the annual contract to be valid on time
• Issuing & finalizing the invoices for the staff bus of the employee & the limousine for the section heads by the end of the month
Official factory license & legal requirements :
• Following up with all the company’s licenses such as (Boiler & Generator - Trucks, Tails, Cars Traffic License- Building Licenses, Operating & store licenses)
• Following up with the providers' contract end date so as to email the related department to renew the contract.
• Follow with the advertised license annual renewal on the cars & the roads
Quality assurance and internal audit
• update as planned internal evaluation of compliance regarding the legal requirements.
• Provide support and assistance to Senior Internal Auditors / Team Leader Experts, as assigned by the Director to effectively perform daily operations and enable effective execution and reviews of audit tasks.
• Evaluate internal controls, apply professional audit techniques, prepare audit work papers, develop solutions, and document findings as part of conducting financial, operational, and compliance audits at Internal Audit clients.
• Provide Inputs and participate in the annual audit program and plan
•Act as mid person between the Suez factory & the head office in cairo by the follow:
1-Sending any payment request for the emplyees
2-Issuing the indementy statment for the resigned employees
•Ensure new employee data accuracy such as (bank account number- medical & life insurance deductions- Social insurance- employee fund deductions
•Handle the whole payroll process from data collection, calculations of induction and deduction salary tax and social Insurance calculations that comply with federal and labor law to bank transfers.
•Record employee information, such as promotions, change titles, transfers, Resignations & total company head count in order to maintain and update payroll records.
•Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions
•Calculating the monthly salary transactions on each employee
•Finalize the insurance sheets C1, C6 & solving all problems concerning insurance so as to cover all the Employees
•Handling any tasks related to the payments, personnel, gov.relation issue
•1- from 25/05/2008 30/12/2010 - Human resources Coordinator
•2- From 01/01/2011 Till 30/11/2013 Payroll, personnel Senior
•3- From 01/12/2013 Till present Acting HR section Head
1- PAYROLL:
- Follow up on the salaries transfer to the Bank and solve any problems
-Calculating the monthly salary transactions on each employee by add or deduction on the salary
-Finalizing the final report to proceed issuing the salaries for the employees
-Following up with the staff attendance, handling vacation requests.
-Finalize the insurance sheets C1, C6 & solving all problems concerning insurance so as to cover all the Employees.
-Following up and updating payroll & employees data base.
Hiring Processes:
•Ensure new employee data accuracy such as (bank account number- medical & life insurance deductions- Social insurance- employee fund deductions)
•Follow up on new account numbers.
Data Entry: •Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
End of service process:
•Calculate end of service benefits such as (employee vacations credit- staff fund credit- end of service reward).
•Settle any dues for the employee & the company.
Banking loans:
•Prepare Salary letters for the bank.
•Deduct the loan’s monthly installments from the salaries as per banks agreements.
Reports:
•Generate required reports on monthly and quarterly basis.
1- Personnel:
- handle The employees Files Track it In order As per the department
- Follow up with the main hiring document & filter through the files the general report for the missing document
- Filter the Expired Hiring document & report The dep. Manager to proceed the legal process to reissue the Document
-Following up with the governmental log book : Military, Spare Military, Labor, Expat Staff, Misconducts
Healthy Certificate).
-Following up with the new hired employees to complete the entire official Documents needed.
*Expat wok permits.
* Medical & life Insurance.
-Following up & completing the social insurance by: entering the hired staff into the insurance office
-Checking & comparing the final situation of the report of Insured Staff And the non insured staff on job.
-Giving a hand in making the hiring & termination monthly report by entering the data related on the system
-Checking the staff files & filing the entire document belong to the employee.
-Responsible for registering vacations & attendance.
-Filing in the data into the military service file and the healthy certificate file.
-Filling the insurance request sheet C1 & C6 and send it to the insurance office.
-Responsible for all archiving works.
- Finalizing some steps of the expat work permit papers by Egyptian Law.
-Following up & completing the social insurance by entering the hired staff into the Insurance office & remove the resigned staff from the system of insurance office.
-Fill in the insurance request sheet C1 & C6 and send it to the insurance office and make inquire for the insured numbers for the staff.
-Helping in making the hiring & termination monthly report by entering the misconducts & vacation, add the new staff on the system and moving the resigned staff to the staff history file
-Responsible of attendance & vacations.
-Filling in the data into the military service file and the healthy certificate file. - Handling the staff archiving works
-Handling guest information - finalizing the night report for calculating the daily sales
-Preparing the arrival (RC) Cards & the arrival envelope & make blocking for the arrival rooms
-Following up with the reservation dep. For the Correspondences &
-Following up with the Tour agency Guest voucher to cover the accommodation of the guest
-Closing the (C.L) of the payment & checking the room discrepancy compare it with the system
-Following Up & completing the social insurance by entering the hired staff into the insurance office & remove The resigned staff from the system of insurance office.
-Fill in the insurance request sheet C1 & C6 and send it to the insurance office and make inquire for the
Insured numbers for the staff.
-Helping in making the hiring & termination monthly report by entering the misconducts & vacation, add the
new staff on the system and moving the resigned staff to the staff history file
-Responsible of attendance & vacations.
-Filling in the data into the military service file and the healthy certificate file.
-Handling the staff archiving works.
-Following up the status of the military service file by adding all the staff who finished or exempted to be
Checked by the military office.
-Responsible of following up the healthy certificate for entering all the staff in the f&b department & notifying
The employee to issue another one before the expiration of his certificate.
-Responsible of following up the measuring skills certificate & professional license for entering all the staff &
Notifying the employee to issue another one before the expiration of his certificate.
-Following up with the accounting dep. For issue the governmental checks of the insurance office& labor Office.
-Following up with staff housing & cafeteria staff to assure the implementation of the approved HR menu.
-Handling the staff monthly party setup & prepare "the employee of the month" certificate.
-Finishing the required steps for issuing visa & work permit of all the expat staff.
•Following up & completing the social insurance by entering the hired staff into the insurance office & remove the resigned staff from the system of insurance office.
•Fill in the insurance request sheet C1 & C6 and send it to the insurance office and make inquire for the insured numbers for the staff.
•Helping in making the hiring & termination monthly report by entering the misconducts & vacation, add the new staff on the system and moving the resigned staff to the staff history file
•Responsible of attendance & vacations.
•Filling in the data into the military service file and the healthy certificate file.
•Handling the staff archiving works.
•Follow up with the data file & check for any expired certificate need to be renewed (Military -healthy certificate - measuring skills level & professional License