Executive Assistant to CEO
INJAZ
Total years of experience :10 years, 1 Months
• Manage CEO travel arrangements & requirements, including: \[Booking accommodation, issuing airline ticket and coordinate with Finance regarding cash advance and gifts\]
• Update and follow up on CEO to do list and schedule in coordination with Program Support Manager
• Check CEO office emails, coordinate with Program Support Manager and follow up with relevant persons accordingly
• Follow up on CEO office received invitations, including: \[Confirmations, registration and other relevant requirements\]
• Track and follow up on requirements of CEO official documents, including: \[Passport validity, visa application and credit card validity and amount\]
• Provide support for INJAZ events, including: \[Managing confirmations, registration and coffee break and venue selection\]
• Follow up on CEO office incoming calls and requests, including: \[directing calls and requests as necessary in coordination with Program Support Manager
• Contact external parties at the behest of the CEO for: meeting requests and request for information
• Support other units and staff as advised, including: \[Support HR Unit for more than 4 months in renewing employees contracts, support operation unit in one of their programs for 2 months in Business Leaders Campaign\]
• Support preparation for board meetings, including: \[registration sheets and meeting folders preparation\]
• Edit documents with track changes requested by Program Support Manger
• Edit and update CEO CV, Biography and LinkedIn
• Overseeing and administering the day to day activities of the office policies, procedures and system that ensure productive and efficient office operations
• Arrangements of Board meetings (Event venue, confirmations and taking minutes)
• Ensure all correspondence and reports are processed for all directors, executives and managers in a timely manner
• Overseeing and manage clients negative complains and have the authority to solve them by getting back to the GM
• Travels and visa arrangements
• Support Guest relations department
• Have a one day experience of manager on duty
• Check the cleanliness of the room of VIP guests
• Check the occupancy percentage in daily basis
• Travel arrangements