Ghazwa Elhajj

Administrative Assistant at مجمع العزم التربوي

• Lebanon - Tripoli
• My current job since January 1993

Experience

AZM School
Academic Director Assistant
January 2010 - Present
Tripoli-Lebanon
• Organizing all the appointments.
• Writing and documenting the minutes of meetings.
• Following - up with parents on matters related to the school.
• Coordination with the Department of accounting concerning financial issues.
• Organizing circulars for school and sending them to parents.
• Issuing and receiving the school letters.



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APEC PETROLEUM
Administrative Assistant for general director of APEC PETROLEUM
January 2001 - December 2008
LEBANON
* HR duties and tasks at first stage of employment.
* Acting as the point of contact between the executives and external customers.
* Organizing meetings and booking meeting rooms
* Handling correspondence directed to managers
* Taking dictation and minutes and writing them up subsequently
* Producing reports and presentations
* Maintaining the current filing and database system, and looking for ways to improve current systems


Info Gate
Employees Trainer
July 2001 - August 2008
Tripoli, Lebanon
Training Employees on the Hospital Information system.


Al Rabita Al Sakafia
Secretary of the Administrative Board
May 1993 - January 2001
Tripoli, Lebanon
* Reporting to management and performing secretarial duties.
* Processing, typing, editing, and formatting reports and documents.
* Filing documents, as well as entering data.
* Liaising with internal departments and communicating with the public.
* Directing internal and external calls, and faxes to designated departments.
* Arranging and scheduling appointments, meetings, and events.
* Preparing facilities and arranging refreshments for events, if required.
* Observing best business practices and etiquette.