Office Assistant
Virtual University of Pakistan
Total years of experience :12 years, 2 Months
■ To assist the concerned department in day to day working.
■ To organize & conduct the examinations & admissions campaign under direction of the University.
■ Maintaining office files and records.
■ To respond and manage all academic quarries of the students.
■ Photocopies, scans, and files appropriate documents
■ Performs a variety of routine assignments as appropriate to the position.
■ Handling Incoming calls and other communication.
■ Provides administrative support for the Campus Manager for student affairs & admissions activities.
■ Help to conduct Campus events (Seminars, Workshops, Conferences).
■ Respect cultural values & demonstrate the same in actions.
■ To perform all functions necessary for the admission of students.
■ Participate in quality improvements & assurance activities.
■ To handle all the academic & administrative matters of students.
■ Strictly adhering to office policies & procedures, especially regarding confidentiality
■ Perform clerical duties, take memos, maintain files & organize documents; photocopy, fax, etc. as needed.
■ To perform any other duties as may be required by the university.
Manage Technical Library, Stationary & Spares
Maintenance of filing system
Maintenance of repair request record, job cards & day book
Preparation of equipment index & update accordingly
Maintenance/update of inspection record
Assist of following up quotations, invoices & preparation of bills
Assist in internal & external audit
Draft letter & memos from verbal dictation or from knowledge of hospital
Day to day office correspondence
Office Maintenance / Cleanliness / Stationary
Responsible to keep documentation record of Quality Management, Correspondence (Departmental Organogram, Departmental Objectives, Key Performance Indicator (KPI), handling of Biomedical request, (KPI), handling of Biomedical request, new hiring orientation plan, departmental training plan, departmental quality policy
Calibration of master instruments from ERA Lab Karachi, Standard Weight Masses from NPSL (National Physical Standard Laboratory), Islamabad and maintain their Certificate
Following up quotation, invoices and preparation of bills
Raising of Demand and follow up
Any other task assigned by HOD
Manage Technical Library, Stationary & Spares
Maintenance of filing system
Maintenance of repair request record, job cards & day book
Preparation of equipment index & update accordingly
Maintenance/update of inspection record
Assist of following up quotations, invoices & preparation of bills
Assist in internal & external audit
Draft letter & memos from verbal dictation or from knowledge of hospital
Day to day office correspondence
Office Maintenance / Cleanliness / Stationary
Responsible to keep documentation record of Quality Management, Correspondence (Departmental Organogram, Departmental Objectives, Key Performance Indicator (KPI), handling of Biomedical request, (KPI), handling of Biomedical request, new hiring orientation plan, departmental training plan, departmental quality policy
Calibration of master instruments from ERA Lab Karachi, Standard Weight Masses from NPSL (National Physical Standard Laboratory), Islamabad and maintain their Certificate
Following up quotation, invoices and preparation of bills
Raising of Demand and follow up
Any other task assigned by HOD
Manage Technical Library, Stationary & Spares
Maintenance of filing system
Maintenance of repair request record, job cards & day book
Preparation of equipment index & update accordingly
Maintenance/update of inspection record
Assist of following up quotations, invoices & preparation of bills
Assist in internal & external audit
Draft letter & memos from verbal dictation or from knowledge of hospital
Day to day office correspondence
Office Maintenance / Cleanliness / Stationary
Responsible to keep documentation record of Quality Management, Correspondence (Departmental Organogram, Departmental Objectives, Key Performance Indicator (KPI), handling of Biomedical request, (KPI), handling of Biomedical request, new hiring orientation plan, departmental training plan, departmental quality policy
Calibration of master instruments from ERA Lab Karachi, Standard Weight Masses from NPSL (National Physical Standard Laboratory), Islamabad and maintain their Certificate
Following up quotation, invoices and preparation of bills
Raising of Demand and follow up
Any other task assigned by HOD
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