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Giang Boi Man, Senior Document Controller

Giang Boi Man

Senior Document Controller·Spades Trading & Services:

Qatar

High school or equivalent, Certificate in Document Control

Work experience

Total years of experience: 15 years, 1 months

Senior Document Controller

June 2025 - Present

Spades Trading & Services:

Doha, Qatar

June 2025 - Present

- Manage, control, and archive all logistics, procurement, customs, vendor, contract, and operational documents with full compliance to ISO standards.
- Handle high-volume import/export, warehousing, transportation, and tender documentation with 90% accuracy and traceability.
- Prepare and review technical/commercial submissions, contracts, proposals, bank guarantees, and certificates with strict pre-submission quality checks.
- Designed and implemented a semi-EDMS Master Document Register covering ~75-80% of Aconex/Unifier functionalities, improving retrieval speed, version control, audit trails, and cross-department access.
- Optimize document workflows, filing systems, and data accessibility to support smooth procurement and project operations.

Company industry:
Administration Support Services

Senior Document Controller / Admin Support

January 2021 - January 2025

Freelance

Doha, Qatar

January 2021 - January 2025

Managed 20, 000+ project documents within a structured DMS, creating standardized folder hierarchies, version control systems, and audit trails for full traceability.
• Utilized Aconex, Oracle Unifier, and SAP to classify documents, manage workflows, maintain transmittals, and control official communication between internal teams and external
stakeholders.
• Oversaw full lifecycle of RFIs, submittals, permits, contracts, tenders, and executive correspondence, ensuring accuracy and compliance with ISO and client standards.
• Conducted detailed quality checks for tender submissions, eliminating errors and ensuring alignment with deliverable requirements.
• Maintained detailed logs, revision controls, KPI dashboards, and audit-ready documentation to support timely project execution and decision-making.

Company industry:
Construction & Building
Job role:
Construction and Building

Purchasing Officer

June 2018 - February 2021

Al Allam Cleaning Services

Doha, Qatar

June 2018 - February 2021

- Sourced multiple suppliers, prepared price comparison sheets, evaluated product compatibility with company requirements, and recommended the best-value purchasing options.
- Negotiated pricing and contract terms, achieving 10% savings on monthly purchases and improving overall cost efficiency.
- Managed end-to-end procurement cycle: issuing purchase orders, tracking inbound deliveries, coordinating with warehouse teams, and processing supplier invoices/payments.
- Maintained purchase records and compliance documentation for a QAR 60, 000 monthly budget, increasing budget efficiency by 15% through process streamlining.
- Established a structured supplier documentation system to ensure consistent quality and on-time deliveries.
• Reduced stockouts by 30% and overstock by 10% through accurate inventory forecasting and analysis.

Company industry:
Other Business Support Services

Senior Administrator

November 2012 - December 2013

The Living Depot

Kuala Lumpur, Malaysia

November 2012 - December 2013

- Standardized and managed a 50, 000-record database, optimizing data structure and improving cross-department accessibility for purchasing, admin, and warehouse teams.
- Established and refined SOPs (Standard Operating Procedures) and workflow procedures, reducing bottlenecks between departments and ensuring smooth end-to-end operational processes.
•- Streamlined the purchasing workflow, reducing cycle time by 15% while maintaining accurate administrative and project documentation.
- Developed financial evaluation and cost-tracking reports, contributing to a 10% reduction in material expenses for construction projects.
• Improved material coordination efficiency, helping reduce delivery delays and cutting stockouts by 20%.

Company industry:
Sales Outsourcing

Business Executive

August 2006 - October 2012

Vietstock, Industrial Review of Vietnam

Ho Chi Minh City, Vietnam

August 2006 - October 2012

- Led a 2, 000+ attendee shareholder meeting, doubling daily website traffic to 100, 000 views.
- Managed end-to-end PR activities—including campaigns, social media, press releases, and media coordination—significantly enhancing market visibility and audience engagement.
• Coordinated advertising contracts and supported public companies and investment funds with high-quality investor communications.
• Provided editorial content consultation, monitoring real-time stock market movements to deliver accurate, timely, and trusted financial updates for investors.
• Served as a key information channel for the investor community by delivering fast, reliable market insights and analysis.
- Increased investment transparency by 50% through precise, timely investor information.
• Improved executive and investment decision-making by 30% through optimized financial reporting workflows.

Company industry:
Financial Services

Education

Infocus

May 2025

May 2025

High school or equivalent, Certificate in Document Control

Qatar

Oracle

May 2025

May 2025

High school or equivalent, Aconex Accredited Associate

Qatar

Online

January 2024

January 2024

High school or equivalent, Digital Marketing Courses

Qatar

IAS

May 2010

May 2010

High school or equivalent, Certificate in Business Financial Analysis

Vietnam

IAS

May 2010

May 2010

High school or equivalent, Securities Investment

Vietnam

University of Social Science and Humanity, Ho Chi Minh City, Vietnam

June 2006

June 2006

Bachelor's degree, Librarianship and Information Science

Vietnam

GPA (percentage): 79%

GPA (percentage): 79%

Conducting in-depth research, processing, analyzing, and critically evaluating business information to derive actionable insights.

Skills

Cost Optimisation
Expert
Cost Optimisation
Expert
Software Proficiency
Expert
Software Proficiency
Expert
Analysis
Expert
Analysis
Expert
Electronic Document Management System EDMS
Expert
Electronic Document Management System EDMS
Expert
Office Management
Expert
Office Management
Expert
Cost optimization
Intermediate
Cost optimization
Intermediate
Metadata
Intermediate
Metadata
Intermediate
Electronic Document Management System (EDMS)
Beginner
Electronic Document Management System (EDMS)
Beginner
Software proficiency: Aconex, EDMS, ERMS, SAP, SQL, POS
Intermediate
Software proficiency: Aconex, EDMS, ERMS, SAP, SQL, POS
Intermediate
Project Database Setup
Intermediate
Project Database Setup
Intermediate
KPI Analysis
Intermediate
KPI Analysis
Intermediate
Document control
Intermediate
Document control
Intermediate
CUSTOMER SERVICE
Intermediate
CUSTOMER SERVICE
Intermediate
DOCUMENT MANAGEMENT
Intermediate
DOCUMENT MANAGEMENT
Intermediate
CONSTRUCTION
Intermediate
CONSTRUCTION
Intermediate
LOGISTICS
Intermediate
LOGISTICS
Intermediate
METADATA STANDARDS
Intermediate
METADATA STANDARDS
Intermediate
NAMING CONVENTIONS
Intermediate
NAMING CONVENTIONS
Intermediate
PROCUREMENT
Intermediate
PROCUREMENT
Intermediate
SUBMITTALS CONSTRUCTION
Intermediate
SUBMITTALS CONSTRUCTION
Intermediate
VERSION CONTROL
Intermediate
VERSION CONTROL
Intermediate
WORKFLOW MANAGEMENT
Intermediate
WORKFLOW MANAGEMENT
Intermediate
Database Management
Expert
Database Management
Expert
REPORT
Expert
REPORT
Expert
Analytical Approach
Expert
Analytical Approach
Expert
Spreadsheets
Expert
Spreadsheets
Expert
Office Management
Expert
Office Management
Expert

Languages

English

Intermediate

Mandarin

Beginner

Cantonese

Intermediate

Training and Certifications

Certifications
Certificate in Business Financial Analysis and Securities Investment
Digital Marketing Courses
Aconex Accredited Associate, Oracle
Certificate in Document Control, Infocus
Aconex Accredited Associate
May 2025
Document Control
May 2025
Analyzing & Investing Securities
Jan 2010
Business Financial Analysis
Jan 2010

Training
Digital Marketing courses
Online
Sep 2024