Secretary
Damac Properties
Total years of experience :4 years, 5 Months
* UAE-Dubai 2011-till now
Company Name: Damac Properties
Location: UAE-Dubai
Job Title: Secretary
Company job code: recruiting agency
Report to: Vice President
Primary Responsibilities
• Working closely with a top level of executive and as a key support for the management team.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Take dictation in shorthand or by machine, and transcribe information.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Excellent internal /external customer interactive skills.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects, and contribute to committee and team work.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies. Prepare and mail checks.
• Provide services to customers, such as order placement and account information.
Knowledge and Skills
• Fluent in spoken &written English and Arabic.
• Knowledge of telephone protocol.
• Computer literate, with the ability to learn new software applications.
• Ms .office (word-excel- outlook- PowerPoint)
• Making slide show for required documents.
• Time sheets. (Preparing for daily schedule and the different tasks)
• Very good communication skills. (J&J CO. customer service training) GCC First class
• Part time job as translator: Translation: English-Arabic & vice versa for: Websites (Tele Tons-Canadian website), Programs for TV channel (documentary)
• Typing speed: 40 wpm.
Personal Attribute
• Well presented, friendly, open to suggestion.
• Taking ownership of my own performance.
• Fast learner with attention to details.
• Excellent organizational skills and discretion of confidential information.
• Responsible, with positive attitude.
• Very good organizing and communication skills.
• Able to work independently or as part of team.
• Remaining calm and motivated when working under pressure.
• I can be succeed if I learn all about the product that the company is dealing with, also about the other competitors
* UAE-Dubai 2008-2011
Company Name: M.H. Alshaya Co. L.L.C.
Location: UAE-Dubai
From Date: 6-2008 (till now)
Job Title: Department Secretary
Company job code: Retail group
Report to: Area Manager
Division/Department: Fashion & Footwear | Retail Division
Years of experience: 3years.
University Degree City/Country Major Grad Year Damascus University English Literature Dept. Bachelor Degree English literature Syria-Damascus English literature 2005
Future-Academic Center Word, power point, excel, outlook. Syria- Damascus Ms. Office 2004-2005