Administration Supervisor
GS E&C
Total years of experience :21 years, 8 Months
- Functioned as In-charge of all activities involved in the administration department of a construction company (Petro-Chem Industry - EPC Contractor for KNPC)
- Surpassed HR activities (issuance of offer letters, new employee orientation, employee contracts, supervising performance evaluation, warning letters, vacation planning & processing, termination, admin updates in the tool box meeting and interpreting Kuwait Labor Law)
- Formulated and executed process re-engineering & automation of different application forms in HR Dept., automation of labor attendance and reporting process, effective re-engineering of leave management, automation of payroll processes, etc. to bring a savings of 5, 000 man hours
- Developed strategy to re-engineer the existing process for a further annual savings of 20, 000 man hours
- Merit of completing process standardization in HR & administration dept.
- Suggestively developed certain programs and new strategies for smooth administration.
- Enhanced productivity of the employees by 20% by implementing new training methods and employee engagement programs such as Advanced Excel, Excel Add-ins, Outlook, etc.
- Formulated and executed financial budgeting for the year based on overall business strategy of the company, ensuring up-to-date accounting for all transactions of the company, proper fool proof controls at all levels of the organization for both financial & non-financial aspects
- Played a key role in ensuring:
o MIS reporting to the management on weekly & monthly basis
o Completion of all statutory registrations for all state operations and attending to all legal formalities
o Payment and filing of all statutory payments and related reports within due dates
- Managed the organization working out of 5 different locations across India at New Delhi, Bengaluru, Chennai, Kochi and Mumbai
Role: Liaised with business partners in understanding their requirements and deliver accordingly. Created a tool on MS-Access (Email Tracking System) and streamlined email management. Attained reduction in turnaround time resulted in an annual savings of $35K.
Process Initiatives
o 6Sigma Green Belt Certified
o Prepared desktop procedures
o Created a global database for all support activities
o Initiated Cross-functional Auditing for process improvement
o Updating FAQ & mail templates contributing to reduction in effort - for customers and for the teams
o Streamlined offenders follow-up system
o Served as Part of Emergency Response Team (ERT) and Process Excellence Team
Received:
o Team Achievement Award for contribution in the UOP travel card roll out project
o Team Achievement Award for organizing fun @ work activities among GFS
o Individual Excellence Award for steering global travel card maintenance activities
o Team Excellence Award for the involvement in auditing APAC / EMEA travel & expense reports to eliminate financial loss to Honeywell
Growth and Customer Focus
Leadership Impact and Teamwork
Global Mindset
Intelligent Risk Taking
Self-Aware/Learner