Executive Assistant
MCS
مجموع سنوات الخبرة :17 years, 8 أشهر
- Responsible for prioritizing emails daily and corresponding accordingly.
- Managing and remembering meetings schedules daily.
- Managing calendar, including making appointments and prioritizing the most sensitive manners.
- composing and editing emails, memos, and other communications.
- Organizing meetings, including scheduling, sending reminders, and organizing events if necessary.
- Create meeting agendas and take meeting minutes during business associate or client visits.
- Coordinate travel arrangements.
- Maintaining comprehensive and accurate records.
- Answering phone calls in a polite and professional manner.
- Filtering and Prioritizing client visits or phone calls and communicate on behalf of the executives.
- Performing minor accounting duties
- Welcoming the visitors and identifying the purpose of their visit before directing them to the appropriate department.
- Record Keeping and communication both internally and externally with vendors and clients.
- Generates memorandum and reports and prepares a wide range of communications, reports, and documents.
- Collects and prepares data for records and reports. Composed routine letters. Reads and routes incoming mail.
- Managing databases by preparing statistical reports.
- Reviewing purchasing requests to ensure they do not exceed the maximum par level.
- Assisting purchasing end-user by follow-up and supervision.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes.
- Create a purchasing policy and keep a guard on its implementation.
- Filing documents and purchase invoices.
- Handling confidential documents ensuring they remain secure.
- Creating forms and each department and ensuring filling the forms accordingly.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Receive and screen phone calls and redirect them when appropriate.
- Track down revenue and profit by generating a report including inventory performance on hand, purchased items, product performance, shrink, and benchmark comparisons.
- Organize storage area to ensure a safe work environment and maintain the inventory par levels to engage in minimizing cost effect and expired items.
- Maintain items record, document necessary information, and utilize reports to project store warehouse status.
- Control damages by ensuring compliance with stacking norms and defined material handling process.
- Conducting a Purchase Request and ensuring not exceeding the maximum required levels.
- Responsible for Store Satellites safety programs to provide staff with a safe and clean workplace.
- Perform immediate calls to the Vendors of any critical or urgent items needed in the laboratory.
- Responsible for receiving delivered purchase supplies to ensure the good condition, expiration, and quantity purchased request to match the vendor’s receipt and complete all necessary paperwork for stock items received.
- Responsible for storing received items provided with vendors’ references.
- Checking purchase requests from the staff to ensure the quantity and the items are subject to re-ordering point.
- Conducted daily operations in a Neo-Natal Intensive Care/Normal Newborn Nursery Unit as a Ward Clerk and experienced Inventory Specialist in a fast-paced work environment.
- Coordinate and manage patient care, including pre-certifications, referrals, authorizations, prescriptions, and scheduling of patients for consultations, tests, and procedures.
- Review medical records to ensure all test results and consultation reports are available and review patient charts for accuracy and completeness for physician depositions.
- File telephone messages, test results, and office notes in charts, as well as file charts; escort patients to exam rooms and prepare radiology images for the physician to review.
- Maintain providers’ schedules and templates, as well as transcribe doctor’s orders to include consultations, laboratory, radiological, electrocardiogram requests, and pharmacology orders.
- Enter, manipulate, and retrieve information and data from automated systems, and complete request forms, manually and automated, for individual patient orders, blood work, and other requests.
- Monitor and communicate delays in scheduled appointments to the appropriate staff and patients.
- Resolve complaints of a local administrative nature and refer other complaints to the appropriate authorities.
- Maintain all electronic and paper patient records according to regulation, ensuring each entry contains proper patient and health care provider identification.
- File original medical documentation in the patient’s records, and copies of medical documentation into research files as necessary.
- Audit files for proper filing, maintain proper safeguards of medical records, expand file space, and retire out-of-date medical records.
- Employ administrative tasks, employee relations, records maintenance, complete inventory control and restock ordering, and report composition.
- Perform a variety of duties in receiving, issuing, handling, and accounting for inventory stock; receive delivered supplies, materials, and equipment; confirm that delivered goods match purchase order specifications of quantity, condition, and item number; complete all necessary paperwork for stock items received, and forwards to supervisor.
- Receive returned material stock items; disassemble, inspect, and determine the suitability of material orders for restocking based on pharmacy and sub-warehouse consumption rates.
- Prepare physical inventory worksheets of sixteen nursing departments; conduct weekly cycle counts of inventory materials based upon computer-monitored suggested re-order listing; assist in conducting complete physical inventory count annually.
- Provided companionship, planning, and preparing meals, light housekeeping, medication reminders, errands, and engaged client in activities like games, memory books, and light exercise.
- Recorded, updated, advised, and replenished food inventory, rotated food supply stock according to the expiration date for maximum use of shelf life, maintained hand receipts for food supply, and entered data into the financial budget log for expense recording; took and recorded vital signs.
- Created, implemented, and adhered to home budget for food, cleaning, maintenance, medications, and other expenses. Orchestrated, planned, and performed regular outings for supplies, medication, exercise, events, doctor and family visits, and other living needs and appointments.
- Performed cold-calling of customers for marketing and selling products to a consumer client base reached through a telecommunication method; utilized an auto-dial system to place calls, reach customers, and market products for sale.
- Maintained automated records of individual calls made, entered the outcome of the calls, and electronically forwarded orders to companies represented.
- Accessed and used prepared scripts to ensure customers were given only the information desired by contracted companies; reported directly to the marketing manager and reported any discrepancies in the transactions.
1. Second year class president 2. Nominated for cum laude 3. Top exams in English semester 4. Semi-finalist in swimming competitions