Grace Pabroquez

Responsible for maintaining an effective Document Control System. Ensuring all documentation is accurate, up to date and accurately distributed to Engineers. Assisting the Project Manager and team members.
• Perform general administrative/secretarial/document controller duties.
• Received and archived electronic information and hardcopies as required.
• Daily monitoring of due dates/under review pending submittal to be issued, ensuring all information is released on time.
• Checking dispatch documents to release to Contractor.
• Managing, scanning and arranging all site document transmittal and submissions
• Forwarding the received submittals to the Engineers.
• Collect and/or track other data as required by the project team.
• Encoding and monitoring all the incoming and outgoing documents.

Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, log, handling visitors, and answering incoming calls.
• Assisting the General Manager and other departments.
• Log scan and monitor the outgoing documents to the account department.
• Compose, type, and distribute circular notes, routine correspondence, and reports.
• Answer telephone and give information to callers, take messages, and transfer calls to appropriate individuals.
• Order and dispense supplies/stationery.

Under Consultant Supervision, LACASA ARCHITECTS & ENGINEERING CONSULTANT

Responsible for maintaining an effective Document Control System. Ensuring all documentation is accurate, up to date and accurately distributed to Engineers.

• Perform general administrative/secretarial/document controller duties.
• Received and archive electronic information and hard copies as required
• Daily monitoring of due dates/ under review pending submittal to be issued, ensuring all information is released on time.
• Monitor incoming queries (RFI’s) on information to ensure all actions are completed.
• Checking dispatch documents to release to Contractor.
• Managing, scanning and arranging all site document transmittal and submissions
• Assist team members with the relevant document management procedures.
• Collect and/or track other data as required by the project team.
• Encoding and monitoring all the incoming and outgoing documents.
• Updating and ensuring the logs & filling the documents up to date.

Supervise 17 Site Timekeeper, responsible for the coordination of all information related to Manpower and site assignment of Staff and Labours. Assisting the Payroll Supervisor in preparation of Monthly Salary.
Prepare & Consolidate monthly budget Cost submitted by timekeeper per site, and submit by end of month to Cost Control Department.Weekly Prepare Headcount of Manpower per site, Subcontractor & Manpower Supply.Handles preparation of Final Settlement for both Staff and Labour.Handles all leave application request. Encoded and calculate the leave and ticket balances.

• Perform general administrative/secretarial/document controller duties.
• Received and archive electronic information and hard copies as required
• Daily monitoring of due dates/ under review pending submittal to be issued, insuring all information is released on time.
• Monitor incoming queries (RFI’s) on information to ensure all actions are completed.
• Checking dispatch documents to release to Contractor.
• Managing, scanning and arranging all site document transmittal and submissions
• Assist team members with the relevant document management procedures.
• Collect and/or track other data as required by the project team.
• Encoding and monitoring all the incoming and outgoing documents.
• Updating and ensuring the logs & filling the documents up to date.

• Maintaining & combine Database Salary.
• Timberline Monitoring, Editing, & Checking
• Timesheet encoding of more than 3000 office staff and 9000 laborers
•Checking & posting of various adjustments such as leave encashment, recovery, arrears, addendum & benefits.
•Coordinate with the camp bosses for monthly camp deduction such as internet, accommodation, transportation and camp fine penalty.
•Coordinate Admin Department for monthly Etisalat deduction and traffic penalty.
•Monthly salary distribution at the camp. Site laborers.
•Perform other job-related duties as required.

• Responsible in accounts payable - expenses, purchases, agencies payroll
Monthly expenses and purchases reports.
• Received, compute, and process the timesheets from Agencies
• Responsible in accounts receivable - (Concession & Institutional Sale) countering, collection
and monthly sales reports
• Posting Entry all accounts payable & receivable in QuickBooks.
• Coordinate external accountants (Permits, Licenses, SSS, TAX, HDMF and other company deduction)
• Encodes and summarize daily sales for concession.
• Reconciliation of sales summary.
• Monitors and controls office supplies.
• Received incoming and outgoing calls.
• Received incoming and outgoing fax messages

• Assist the Dealers in the counter section.
• Encode the nontrade & trade P.O.
• File the invoices data.
• Encode the Product Exchange

• Preparing Delivery Receipt of Wholesaler and Provincial Delivery of concessionaire.
• Encode and check the color, size and quantity from Customer Order Sheet given by the Marketing Department to avoid discrepancy
• Tally the entire Gross Sales, Net Sales and Discount by end of the Month.
• Encode Pull Out Sheet
• Monitor & Encode the Daily Sales Report (DSR) every 15th and last day of the month.

• Check types of reports (Diskettes/CD, Hardcopies, Toplines, Summaries & Promo Activities.
• Accomplishment of QC Status Log and Errors encountered
• Accomplishment of QC Checklist