Logistic Coordinator
Vantari Genetics Arabia FZ LLC
Total years of experience :14 years, 7 Months
Full logistic, execution and coordination operations including courier services, accounts receivables and communication with clients and business partners.
Arrange shipment of biological samples to the main laboratory in USA.
Ensured the efficient and safe operation of all material handling equipment.
Ensured packages were complete and up to date with correct shipping label.
Monitored shipments and provided daily updates to customers
Prepared export documentation (commercial invoice and customs declaration)
Responsible for providing general administrative support to enable the smooth and effective running of the business.
Producing invoices, LPO, chasing up unpaid bills and making sure deliveries to customers arrive on time.
Coordinated and attended exhibitions to promote products and generate leads.
Conducting training to clients to ensure a safety shipment on biological samples to outside UAE main labs.
Manages activities throughout the order fulfillment and transportation cycle to make sure established deadlines are met.
Oversees inventory and streamlines shipping and transportation processes.
Continually reviews freight costs, transportation rates, and/or the prices of raw materials to keep costs down where possible.
Adhere office timings & avoid taking leave other that off days.
Supports direct Marketing Activity by calling and emailing Dental and Derma Doctors for promotion of products and services.
Arranged shipment for Dental Equipments within GCC area.
Ensured the efficient and safe operation of all material handling equipment.
Ensured packages were complete and up to date with correct shipping label.
Monitored shipments and provided daily updates to customers
Prepared export documentation (commercial invoice, NAFTA certificates, packing list, certificates of origin)
Coordinated with freight forwarders, couriers and other carriers for movement of goods in most cost effective manner
Create shipping documents including Bill of Ladings, Shipping labels, and other vital documents as well as providing weekly reports to management.
Provide timely and effective communications to the business team and freight carriers regarding shipments.
Coordinated and attended exhibitions to promote products and generate leads.
Prepares invoice, quotation, and sales report.
Receive shipments and ensure both quality and quantity.
Trace, track and expedite purchase processes.
Review bills, invoices and purchase orders and ensure all payments are processed in time.
Coordinate travel arrangements and hotel bookings; prepares itineraries; compiles, maintains travel vouchers and records.
Handles petty cash, assist accounting system and billing issues.
Assistant to Account Manager and Sales Director.
Supports direct Marketing Activity by calling and emailing Dental and Derma Doctors for promotion of products and services.
Arranged shipment for Dental Equipments within GCC area.
Ensured the efficient and safe operation of all material handling equipment.
Ensured packages were complete and up to date with correct shipping label.
Monitored shipments and provided daily updates to customers
Prepared export documentation (commercial invoice, NAFTA certificates, packing list, certificates of origin)
Coordinated with freight forwarders, couriers and other carriers for movement of goods in most cost effective manner
Create shipping documents including Bill of Ladings, Shipping labels, and other vital documents as well as providing weekly reports to management.
Provide timely and effective communications to the business team and freight carriers regarding shipments.
Coordinated and attended exhibitions to promote products and generate leads.
Prepares invoice, quotation, and sales report.
Receive shipments and ensure both quality and quantity.
Trace, track and expedite purchase processes.
Review bills, invoices and purchase orders and ensure all payments are processed in time.
Coordinate travel arrangements and hotel bookings; prepares itineraries; compiles, maintains travel vouchers and records.
Handles petty cash, assist accounting system and billing issues.
Assistant to Account Manager and Sales Director.
Position- Human Resource - Administrative Senior Supervisor (July 2012 - July 2013)
Position- Hired as an Administrative Assistant and escalated to Human Resource - Administrative Supervisor (July 2009 - July 2012)
Acting as a lead person in the delivery of Human Resource services with specific responsibility for providing information to other HR staff and personnel regarding policies and regulations.
Prepares Payroll every end of the month for 50 to 60 employees.
Overseeing the maintenance of records, files and databases of personnel actions, evaluations, credentials, and tenure.
Working with government for permits issues.
Assisting the HR Manager in ensuring that personnel functions conform to all applicable regulatory requirements.
Member of the Management Committee that convene every month for planning and support function to the business by helping in minimizing costs and in reducing risk.
Reports to Human Resource Manager & President of the Company.
Performs many of the following tasks as Human Resource:
Recruitment and staffing: Recruiting and hiring staff applicants based on departmental requirement, producing job descriptions, organizing interviews and screening applicants through interview before turn over to Manager.
Disciplinary Action and Performance Improvement Procedure: Involved in addressing problem situations with employees or discipline issues that arise.
Employee Services and Counseling: Helping employees who have technical, personal and emotional adjustments problems that usually has emotional contents that an employee with the objective of reducing it so that performance is maintained at adequate level or even improved upon.
Organization development: Makes and updates table of Organization every quarter in coordination with department heads for proper staffing and evaluates performance based on their job descriptions. Plans for employee’s performance appraisal; develops tools for appraisal, job evaluation and development.
Employee orientation, development, and training: Ensures activities meet with and integrate with organizational requirement for quality management, health, welfare and safety, legal requirement, environmental policies and general duty of care. Facilitating seminars and refresher course especially to on board employees.
Internal Auditor: Conducts audit of other departments that may required and mandated by the management team. Authenticates all documents related to legal, salary statements and distribution and policies.
Company-wide committee facilitation: Liaises with other functional / departmental head so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purpose and achievements.
Compensation and benefits administration: Contributes to the evaluation and development of HR strategy and performance in co-operation with the executive team.
Company Utilities and Office Equipment: Manages and controls departmental expenditure within agreed budgets
Documentation: Writes staff handbooks (policies and guidelines), contracts, staff memos, and issuing written offers of employment, promotion etc based on the Legal Law of the Philippines