H Ling Saw

Temporary administrator for a recruitment agency.
• Formatting CVs and job postings for all consultants
• Office Management
• Running errands for Director and Partner
• Emails, taking calls and messages
• Research

Head of Administrative team with two other administrative staff reporting to me while supporting seven partners. Dealing with HNW clients, acting as Company Secretary for clients, and daily administrative duties of the office, bookkeeping and statutory works.

- Bookkeeping and Company Secretarial works - Sage and IRIS trained.

- Invoicing and Accounts Payable (raise invoices, chase payments, manage fees)

- Keeping track on time spent by staff

- Firm’s legal matters.

- Typing correspondence letters for firm partners (62 words per minute).

- PA for Seven Partners of the firm

- Setup companies, UK charities

- Microsoft Office Suite - Advance User

- Office and costs management

- Preparing lunches, organising office events

- Reception cover

A China firm - working with one of the (UK) partners of an architecture/interior firm providing general administrative duties.

- Helping out with business setup
- Diary Management
- Liaise with contractors and clients; process payments
- Research on office premise and potential clients.
- Bookkeeping, petty cash

Helping short-term lets tenants with checking-in and checking-out. Showing high-end properties to tenants.

Team Assistant for the Web and Legal department at one of the largest independent music record labels.

- Customer services across four labels under the MOS Group

- Updating Ministry of Sound web store via in-house CMS system

- Producing weekly sales report to team

- Setup marketing campaigns to increase store sales

- Liaise with finance departments for refund payments to customers

- Printing and photocopying legal documents