Sr. HR Business Partner
Hussain Advisory (Pvt) Ltd, Pakistan
Total years of experience :23 years, 0 Months
Associated with Hussain Advisory (Pvt) Ltd and Subcontracted to Descon Engineering Services & Technology on the project of Design House for United Energy Pakistan Limited as Sr. HR Business Partner, providing services in all areas of Human Capital like Manpower Planning, Staffing, Training, Organization development, Succession Planning, Employee Relations etc.
Responsibilities and Accomplishments:
Being Senior HR Business Partner, I perform but not limited to the following activities:
Assess and Anticipate human resources related needs.
Write Contracts for promotions, transfers and new hires in collaboration with department management.
Plans, Directs, Organizes and deploy Manpower planning activities and Policies on most effective & efficient use of Human Capital or outsourcing.
Provide Input on workforce and succession planning as well as plans business unit restructuring.
Review & Updates Organization charts on a continuing basis, Includes incorporating new jobs, titles, approved number of positions etc. Highlight discrepancies for any required actions that may be needed.
Develop & Nurture partnerships through human resources to bridge the divide between management and employees.
Identify Training needs and create or procure professional development curriculum.
Monitor training programs to ensure that training objectives are met.
Mediate & Resolve employee relations issues; Encourages swift resolution of grievances, conduct through and objective investigations when necessary.
Improved Talent Management, Performance Appraisals, Training, Learning & development and Retention.
Supervise & participate in the Manpower Planning, Organization Development and End to End Recruitment by formulating & Implementing HR Strategies, Planning, Organization, Budgeting and control of the whole process.
I was also in charge of all the Workforce Planning and recruitment needs for our new mega $ 7.4bn ALSEJEEL project. The project of building new petrochemical complex in Ras Laffan was a joint venture between QP & Qapco, where QP holds 80% shares and Qapco holds 20% shares. My overall experience spans in the following main areas of Human Resources.
Manage & Coordinate with all Departmental, Divisional Heads and Chiefs, discussing manpower needs, identifies the budgeted open positions, retirement staff and Qatarization target - on annual basis.
Lead and participates in the 1 and 5 years manpower plans in accordance with Company’s objectives, assembling data, collating the data into a plan and submitting for executive management approvals.
Direct all stages of the Manpower Planning, recruitment, selection and placement processes and sets the recruitment timelines and recruitment plans for the year.
Prepare Annual Manpower & Recruitment Budget based on the available vacancies.
Candidate Sourcing & Market Mapping for head hunts on critical and key strategic positions.
Manage and create a ready Pipe-line of potential and quality candidate to fill future vacancies as quickly and efficiently as possible.
Oversees and coordinates all stages of the local & overseas recruitment (Full Recruitment Life Cycle) from selecting sourcing method as per agreed strategy, drafts advertisements for appropriate media, coordinates short listing, leads Skype/teleconference & personal interviews, administers all technical and written tests; communicates and negotiate with candidates on the salary packages.
Organizes and manages oversees recruitment campaigns. Identifies objectives with the concerned department; liaison with Recruitment Agencies; administrative arrangements and preparation of required recruitment packages and materials.
Liaison with immigration, General Services and IT department to arrange for smooth on boarding of the new joiners.
Review Agencies invoices and pass it to Finance Department for Payment.
Record and Report Recruitment KPI on monthly basis for management review and company balance score card.
Review & Evaluate performance of subordinates for Annual Performance Appraisal.
Performs other similar and related duties such as estimate and record expenses for budgeting, verifying and endorsing recruitment related expenses, attend various types of QP, State and Certification Audits.
Provide Recruitment Services to QATOFIN, a Subsidiary of QAPCO.
Key Results:
Since my 1st Year of Joining in Qapco filled various key strategic Management levels long pending position with potential and qualified candidates.
Cost Optimization & achieved Considerable Reduction in Recruitment budget by proposing and implementing different Sourcing Strategies that leads to a handsome saving for company on hiring cost.
Achieve extra mile in Recruitment KPI targets as well as more than 90% Confirmation Ratio of hired Candidates.
Reduce hiring time by Streamline the Recruitment Process, developing new forms and improve the old ones.
Improve selection process by introducing Skype and Video Conference Interviews for overseas candidates.
Recruit several new nationalities to increase employees nationality level up to 48 that leads to versatility & creativity in overall work environment.
Manage all relations and efficiently revised contracts with different Recruitment agencies to optimize cost and improve their services.
Review and manage Job Portals Subscriptions for best utilization of resources & cost saving efforts.
Successfully head hunt candidates for Strategic critical positions in ALSEJEEL Project of new Petrochemical Complex.
Receive and review on a monthly basis the Manpower Forecast reports and identify future manpower requirements.
Coordinate with department managers/PMs for their recruitment needs.
Match requirement with annual Manpower Planning reports and verify if within budget else ensure justification is provided.
Identify the best recruitment source, draft vacancy ad and post in company website, newspaper, local and international recruitment agencies, Job portal, internal bulletin etc.
Manage relationships with external recruitment providers; maintain knowledge of an agreed group of providers so that when requirements arise, we know who to ask to provide candidates.
Screen and short lists candidate for all types of Position i.e. from Project & Operation Manger level to Secretarial and Assistant level.
Conduct initial interviews with potential candidates and brief them on principal accountabilities of the position in offer.
Introduce all newly joining employees to Company rules, regulations and policies.
Ensure corporate policy requirements such as sign off of the Non Competition, Internet Usage and Joining documents are obtained from all new staff.
Serve as a focal point for referring policy questions to the HR & Admin Manager.
Ensure required approvals are obtained for Personnel actions, e.g. authority for new hires, contract amendments, salary revisions, in accordance with HR procedures.
Develop and run Weekly Recruitment reports.
Keep abreast of any proposed changes to legislation affecting employment or administration of employees.
Represent our Company in so many Career Fairs (Career Fair in American University Sharjah, Career Fair 2008 for UAE National in Trade Center, Career Fair DIAC in Knowledge Village) to Recruit potential Fresh Graduates.
Negotiate and prepare final Offer Letter to selected candidates.
Worked on payroll and personnel files.
Handle such other administrative tasks as are within my competences and assigned by the HR & Admin Manager.
Responsibilities as Recruitment Consultant in ABC & Expert
Coordinating with HR Division of Clients for their requirements.
Scrutinizing and Short-listing CV’s.
Review & organize applications registered in database on a daily basis, mailed applications/resumes for qualified personnel.
Conduct Executive Search & Selection/Headhunting from relevant industries/ organizations especially for specialized services, outsourcing & outplacement services to meet the requirement.
Conduct Preliminary Interview of candidates on phone and at office as well.
Design and Prepare Job Descriptions as per client specification and for Advertisement on our website as well as in Newspaper.
Coordinate with Khaleej Times for our advertised positions.
Interact with client while processing the CV's, for Interviews of short listed candidates.
Suggest market rate of the candidates and negotiate compensation/salary package between client and the candidate.
Having full knowledge of UAE Labor laws and keeps it updating.
Experienced in Local and Overseas Recruitment.
Successfully handled overseas projects.
Coordinate between the candidate and administration department/client to facilitate visa process.
Coordinate with accounts department for the invoicing on successful placement.
Coordinate, correspond and make contracts with overseas associates for our oversea requirements.
Reporting to Management on weekly activities & performance.
Organize weekly meeting with the team.
Participate in management meetings and in final selection and decision making with the management.
General administrative activities.
Some of the major clients that I work with:
ADNOC, ADMA-OPCO, ADGAS, GASCO, ADCO, ZADCO, NDC, Qatar Gas group companies, Dolphin Energy, Borouge, Takreer, Fertil, DUGAS, Gulf Oil & Gas company, Tebodin Me, NPCC, GPC (IMCC), Bouygue, TIB, Al-Falahi (JADCO), DEWA, ADWEA, CMS Energy, Floor, Nakheel, Al-Qudra, GHD, National Bank of Abu Dhabi, GHC, GISCO, Mitsubishi etc
TAQ International Cargo & Logistics Services, Pakistan is an Exclusive Agent of DHL DANZAS Air & Ocean in Pakistan & Afghanistan. TAQ is an established co. with a flair for Logistics Services. It is formed in 1973 with having a wide network of offices all over the country, oversea offices in Afghanistan and Canada.
Responsibilities and Accomplishments:
Liaison with department heads to understand their future manpower requirements.
Advertise, source and screen CV for vacant positions and submit to the concern department.
Conduct Interviews and prepare Offer Letter for the selected candidates, arrange for their on boarding.
Assisting and organize with Induction and orientation of newly joined employees.
Coordinate with department heads to understand the Training needs for their departments.
Identify potential Training providers as per our annual training needs, calls for proposals and finalize contracts for HRM approval.
Handles all administrative issues relating to training programs including identification of courses to be held on site/in house. Meets local and overseas training providers to evaluate their service.
Review and monitor the performance of training providers to ensure the best quality of delivered training courses.
Administers the compensation program, compile the annual performance appraisal review received from different departments.
Reviewing contracts - administer the leave entitlements, business trips of departmental heads.
Handles employee relations counselling, complain & grievances and conduct exit interviews.
Perform other related activities such as review and update personnel policy, maintaining employee’s record, maintaining leave, sickness and overtime reports, preparing required letters / certificates for employees etc.
Streamline administrative issues.
Trans Continental Pharma is an establish company & an exclusive agent of Bio Medical International-BMI, Italy, ET Medical Devices Spa, Italy, Ningbo Medical Devices Co Ltd, China, Fanem sao Paulo-brasil, Brazil, Region Scientific Co. Ltd, Korea. They are providing Medical Equipments to Government Hospitals as well as in private sector.
Responsibilities and Accomplishments:
Look after overall equipments sales of the company.
Visits potential clients to increase sales volume of the company.
Entertain inquiries & orders from clients.
Manage import related matters of equipments.
Deal client queries & complains.
Customer care & customer relations.
Post purchase follow ups.
Timely Recovery from clients to maintain smooth cash inflow & outflow.
Consider as scholastic honor during MBA for achieving CGPA above then 3.5/4. Done internship in Pakistan Tobacco Company Ltd.
Done internship in Muslim Commercial Bank Ltd.
