Senior Executive Assistant
Carrier
Total years of experience :11 years, 4 Months
•Contact between the executives and company employees/clients and manage information flow
•Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)
•Oversee the performance of other clerical and administrative staff
•Format information for internal and external communication - memos, emails, presentations, reports
•Completes projects by assigning work to clerical staff; following up on results Devise and maintain office filing system
•Prepares reports by collecting and analyzing information.
•Represents the executive by attending meetings in the executive's absence; speaking for the executive.
•Handle all administrative activities of the office.
•Prepared and organize paperwork as needed for meetings, conferences, travel arrangements, expenses reports.
•Maintaining office schedules and events calendar.
•Establishing the administrative work procedures for tracking staff’s weekly tasks.
• Setup and handle incoming mails and office filling system.
•Creating invoices, filling receipts.
•Managing databases.
1. Plan and execute activities, such as monthly speaker series, events and workshops
2. Data Entry on Banner
3. Writing monthly reports
4.Assign and train students for internal and external volunteer work
5.Supervising for the students Trips, activities, Events, workshops
6. Support students governance bodies and clubs activities
7.Prepearing official letters
8. Meeting visitors and speakers
9.Documenting and filing the students life documents
10. Preparing event requests, catering requests, and transportation requests
11. Communicating with external entities for organization of events and activities