Training Coordinator
Gulf University for Science and Technology (GUST)
Total years of experience :5 years, 2 Months
Short-term Contract.
Training Coordinator at Professional Advancement and Continuing Education Center (PACE).
❖ Handling an extensive (4 months) training program “Career PRIME” for Boubyan Bank; Post-sales administration and coordination of training activities.
• Routine Checkup for PACE assets (Committee rooms, computer systems, projectors, etc.).
• Handling department supplies, inventory, and equipment.
• Communicating with Trainers and collecting all the information related to the courses conducted.
• Setting up class location with all its necessary setup and course tools.
• IT inspection before the course start.
• Attendance certificate preparation and distribution.
• Assessing feedback and sending feedback reports.
• Filling in all the feedbacks, Trainer contracts, and all the necessary forms related to courses.
• Preparing the trainers’ schedules.
• Coordinating with trainers for the availability of course materials.
• Preparing registration report by registration entries.
• Assigning trainees to classes sessions.
• Handling the cancellation and transfer forms.
• Data entry and all administrative related work.
❖ Providing secretarial and administrative support to the Group HR Manager.
❖ KHI Monthly Sales Report.
❖ PIP Report.
❖ Creating/submitting presentation basis on the Subjected Meeting, Training, event, and Internal Business to KHI.
❖ Coordinating /following Dealer Inquiries such as Meeting - Business Trip - Visa & Hotel Reservation - Agenda and any further inquiries.
❖ Customer Survey & Feedback.
❖ Leave Report Update.
❖ Hotel Reservation & Flight Booking.
❖ Coordinating/following Accessories Orders.
❖ Handling all the Media Agency Project plan and follow with agencies.
❖ Suppling the requirements for the printing Material as per needful.
❖ Presentation Preparation as per the planned meeting, Event & Visitors schedule.
❖ Competed Preparation of the Joint Events, ensuring vehicles and Product, Logo, Stand, Banners, poster and Printing Material are displayed as per allocated places and company standards.
❖ Arranging Invitation letters and following up with invited customers and VIP Members.
❖ Coordinating Logo, Stand, Banners, poster, and Printing Material as per Company Standard.
❖ Updating and following the new daily tasks on a daily basis.
-Providing secretarial and administrative support to the Deputy GM, Assisting GM.
-Coordinating work with other executive and support staff to ensure a high-performance, well-managed work environment.
Typing and drafting memos, correspondence, and other documents and reports are often highly sensitive and confidential.
-Ensuring materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with District standards, policies, and procedures.
-Scheduling, preparing agenda and meeting materials, and typing minutes for various meetings.
Maintaining the General Manager’s and Deputy General Manager’s calendars; coordinating, arranging, and confirming meetings.
-Receiving telephone calls, providing information, and handling issues that may require sensitivity and use of sound, independent judgment.
Respond to requests for information and complaints, refers matters to appropriate District staff, and takes or recommends action to resolve the request or complaint.
-Reviewing, determining the priority, and routing incoming correspondence, reports, requests, and instructions; handling or referring matters as directed.
-Acting as liaison in coordinating matters between the Deputy GM’s Office and other department heads and managers.
-Referring or recommending referral of matters to appropriate departments and staff for action and report.
-Researching and assembling information from a variety of sources for the preparation of reports and correspondence for the Deputy General Manager.
-Representing the Deputy GM’s office and the District on internal committees and task forces and with external groups and organizations.
-Handling ticketing & reservations arrangements for business trips and employees.
-Carrying out all follow-up procedures about employees' travel, i.e. reconfirmation of the hotel, airline tickets, tour confirmation, booking/reservation, etc...
- Collaborating with others (e.g. administrators, community organizations, etc.) to implement and maintain services and/or programs.
- Coordinating technical program components, support needs, and materials (e.g. product offerings, budgets, etc.) to meet the needs while complying with program guidelines.
- Performing other related duties as assigned to ensure the efficient and effective functioning of the work unit.
Handling Al-Wazzan Trading & Catering Services Co.
- Managing and organizing employees’ files efficiently.
- Giving full HR services for the employees.
- Assisting the Government Relations Dept. (GRD) for residency cancellation/transference and Payroll department for making salaries.
- Coordinating with other departments.
- Using SAP application (input & output).
Information Technology and Computing (ITC) – (BSc. Degree) [Validated by OU] The design and development of this programme have taken into consideration the guidelines provided by professional standard bodies, including the QAA, UK (QAA2016) and the curriculum guidelines of ACM-IEEE 2013 in addition to the up-to-date prospectus of the Computing and Information Technology provided by the Open University-UK.
Undergraduate
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