Procurement Officer & Logistics Officer
SADAN REGIONAL TRD. & CONT. CO. W.L.L KUWAIT.
Total years of experience :31 years, 4 Months
(Company Industry: Oil/Gas Material Supplier Location: Kuwait City)
Current Project Details:
KOC / KNPC-MAA Refinery, KOTC, MOD, PCI, EQUATE, KIPIC Contract. (Dec 2021 to Dec 2027)
• As required, purchase Heavy Equipment for Oil/Gas and all construction materials from local and International Vendors.
• Experienced in sourcing major oil and gas companies’ requirements daily, Identifying and developing potential vendors/ suppliers for achieving cost-effective purchases of materials and reducing prices and timely delivery.
• Data management of procurement activities, and problem-solving of day-to-day problems.
• Responsible for supplier communication to identify the best price.
• Responsible for appropriate supplier selection/bidding processes for selected purchase requests.
• Managing expediting measures to ensure that purchased material will arrive on
time with correct specifications.
• Negotiate the best deal for pricing. Monitoring the Delivery of Goods from Supplier.
• Ensure transport costs and other expenses are not overcharged to clients.
• Improve delivery efficiency and delivery cost reduction by collaborating with the product team.
• Keeping track of open critical POs and EMOs, and informing operations if a deviation occurs.
• Preparing documents for shipment, receiving, and coordinating the delivery of products.
• Reducing shipping costs by analyzing existing stock availability and logging purchase orders.
• Responsible for supplier communication. Submit reports with respect to the quotations.
• Coordinating incoming & outgoing material activities to ensure the accuracy & quality of the material.
• Excellent organizational skills in Contract law and negotiations.
COMPANY PROFILE- The Kuwait-Base, Operations, and Security Support Services program supports key U.S. Army installations across Kuwait including Camp Arifjan, Camp Buehring, Udairi Range Complex, Camp Patriot on the Kuwait Naval Base and sites at Kuwait City International Airport and the Port of Shuaiba.
•Coordinate and Control the Sourcing, Purchasing & Logistics of all disciplines within the Company and conduct
Negotiations with Local & International Vendors for assigned Purchases.
• Responsible for controlling & monitoring all subcontractor material requests.
• Responsible for the preparation of the subcontractor’s payment and client invoice
On a bi-monthly basis using the Contracts Management System.
• Prepare and generate a request for quotation (RFQs)
• Contact vendors to obtain prices, terms, and descriptions.
• Follow up with suppliers to ensure on-time shipment of requested items.
• Managed Fieldwork supervised and completed projects promptly.
• Prepare project progress reports
• Coordinate project activities with clients and inform accurate schedules.
• Handle/track material supply to various sub-projects.
• Managing onsite activities and assuring timely completion while adhering to specifications.
• Assuring quality of the work performed and performing timely inspections.
• Works in close coordination with Leads, supervisors, the Projects Manager, the Director, and appropriate external agencies to create a continuous flow of information regarding ongoing Directorate project activities.
• Responsible for gathering all required data that will assist the Project Manager with planning, developing, directing, and coordinating logistical support for multiple, simultaneous, program-level activities, and operational areas.
• Responsible for handling day-to-day procurement of goods according to the company's procedure.
Current Project Details:
KOC / KNPC -MAA Refinery Grove Rough Terrain Cranes Maintenance Contract. (Dec, 2014 to Dec, 2019)
Kuwait Development of Custom Inspection Zone-Nuwaiseeb Border Post Project. (May, 2017 - up to date)
MOH Constructions for two 132/11 KV Substation- Jahra Hospital Project. (Nov-2015 to Nov-2016 done)
PROCUREMENT OFFICER / FIELD OPERATIONS SPECIALIST
•As per requirement purchase Heavy Equipment Grove Cranes spare parts and all kind of construction material from local and international vendors.
•Reviewed and approved purchase orders before ordering goods.
•Processed purchasing requests and maintained purchasing logs.
•Contacted vendors to obtain price quotes and performed negotiations.
•Ensured that all purchase operations were performed in accordance with company policies and procedures.
•Followed-up on delivery schedules, payment delays, and invoice queries.
•Managed deliver schedules and status of goods. Maintained records of purchases and sales.
•Coordinated with suppliers to ensure that goods are delivered on-time.
•Negotiated price and terms with suppliers.
•Inspected goods for any defects and missing parts.
•Recommended improvements to purchasing procedures for operational efficiency.
•Performed purchase operations within the assigned budget. Ability to manage and maintain good relationships with vendors.
•Ability to determine type and quantity of merchandise needed.
•Grove Cranes 55 ton to 300 ton - handling operations and maintenance in Mina Ahmadi refinery KNPC.
The joint venture of Al-Hani Construction & Trading Company and Multinational Chinese Construction company Sinohydro Corporation for the contract to build the College of Science and Faculty Club for Kuwait University at the Sabah al-Salem campus.
• As per requirement purchasing heavy Vehicle spare parts, all kind of electrical items, rubber coated steel pipes, steel, raw material, building material, welding/ cutting and machine tools, power tools, hand tools, abrasives, safety Items, Packing and Insulation Materials, Electrical wire / Mechanical Items, Epoxy & Adhesive Sealants, Hoses & Fittings - Adaptor / Air / Hydraulic, Pipes Fittings & Flanges, Furniture’s (Timber wood, Construction wooden blocks, Plywood), Fabrication Work, Metal Products, Lifting Equipment’s.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Prepare and maintain purchasing records, reports and price lists.
• Purchasing and supply chains.
• Regularly contacting suppliers to renegotiate prices.
• Resolving disputes and claims with vendors and suppliers.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships.
• Continuously monitoring, evaluating and improving supplier performance.
• Negotiate price, develops vendor capability, procures material as per requirements, finalizes contracts and provides feedback on service quality levels.
• Interact regularly to communicate material requirement, discrepancies and problems with material supplied or approved vendors.
• The day to day purchasing of all construction site materials through a number of established supply chains.
• Work with the procurement managers to develop and implement sourcing strategy and procedures across.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Arranging all kind of Local Transportations according to the company requirement.
The role I - Freight Forwarding Agent - Land & Air Customs Clearance
• Follow up inspection of cargo with government authorities, and finalize completion of required transport documentation
• Overseeing scheduling, receiving and dispatching and also tracking of goods in transit
• Ensuring timely delivery
• Closing job files once a shipment is delivered with all documents filed
• Obtaining transportation rates from subsidiaries or Local transport via e-mail or fax
• Replying to customers’ inquiries by sending quotations via e-mail or fax
• Direct and instruct drivers and vendors on the jobs of the day
• Keep Customers informed of the shipment status
• Submission of closed job files to the finance department for issuance of client invoices for payment
• Submits progress reports to direct supervisors and land managers
• Receiving inquiries from customers and the sales team
• Obtaining rates from local vendors/agents
• Sending quotations to the clients and the sales team
• Sending quotations related to customs clearance to the clients and sales team
• Follow up regarding the quotations sent
• Entering jobs in the system
• Updating clients and following up on shipments with vendors and drivers
• Closing of job fin and forwarding the same to the finance department for invoicing
• Sending weekly reports to the Land Freight Manager
• Adhere to the company's policies and procedures at all times
Role II - Freight Forwarding Supervisor - Customs Clearance & Land
• Supervise and support daily activities and performance of the land-freight-team
• Provide full land-freight-related services to current and prospective clients
• Support the sales team with negotiating and closing new contracts
• Apply/process full shipment-management
• Follow up, communicate, maintain relationships, and negotiate with agents and subcontractors, locally and internationally
• Maintain and expand existing customer accounts base in line with set objectives and targets
• Meet with key clients, communicating and maintaining relationships to ensure customer service satisfaction
• Financial follow-up, invoicing, cost control, and profitability management
• Execute land freight policies, procedures, and standards, in adherence to applicable laws & regulations
• Arrange/generate and maintain land freight-related documents, reports, and records
• Tender-pricing, establishing/gathering rates and updates
Role III - Freight Forwarding Agent - Ocean Freight
• Identifies the massacre information on the cargo owner, cargo description, and the expected date of delivery and arrival date.
• Arrange transport of cargo and goods with shipping or freight companies
• Verify the existence of massacre documentation by the cargo owner and checks the physical condition of goods or materials before transportation
• Advise client on transportation and payment methods as per the Company’s policy
• Verify and complete relevant data in the Bill of Lading including carrier/shipper information, freight charges terms, information on the cargo place of origin and destination, cargo type, weight, and special instructions if any
• Verification and timely delivery of the physical condition of cargo or goods after delivery to the required destination
• Material, equipment, or goods delivered to the required destination are handled as per established safety procedures to ensure the integrity of goods
• Ensure compliance with safety regulations and monitors the loading and unloading of cargo to ensure the safety and integrity of cargo
• Arrange with the Customs Clearance Department at the port of origin to ensure the completion of customs procedures and with
Customs Clearance in the port of destination to ensure the release of cargo or goods
• Submit progress reports to direct Supervisors & Managers
• Update overseas agents on the status of the shipment
• Performs all other duties that may be assigned to the position
• Adhere to the company’s policies and procedures at all times
(Provider of logistics & communication support services to US ARMY Base Camp Arifjan WARLOCK-MIC-9 in Kuwait)
• As per requirement of the U.S. Army, doing all types of procurements ranging from machinery, spare parts, office supplies, furniture, construction material, computer accessories, and electrical items from the local market as well as from international market vendors
• Sending RFQ, RFI (Request for Quotation) to suppliers
• Buying best quality products at the lowest prices
• Providing monthly reports summarizing purchasing activity
• Follows-up for approval and feedback on incoming material, vendor performance, and conducting vendor audits
• Understands material requirements and communicates material availability, finalizes Purchase Orders
• Negotiates price, develops vendor capability, procures material as per requirements, finalizes contracts/ and provides feedback on service quality levels
• Interacts regularly to communicate material requirements, discrepancies, and problems with material supplied or approved vendor
• Interacts for understanding and servicing respective purchase requirements
• Handling all shipping documents and playing a key role in shipping military goods
• Managing all functions of reports regarding shipping invoices as DD 1149 and documents of military air
• Coordinating with commercial co. on incoming and outgoing shipments
• Handling all customs clearance on import and export shipments
• Handling all customs documents on military shipments
• Handling clearance shipments at Kuwait port
• Regular handling of FedEx and DHL commercial shipments
• Coordinating with local shipping companies to deliver the goods on time
• Tracking commercial shipments through FedEx and DHL delivered to the right destination
• Shipping goods to Iraq, Doha, Afghanistan, and the United States
• Coordinating with the military to transport shipments via Convoy and by Air
• Maintaining 100 % safety rules according to company policy and procedures
• Coordinating with CSA CRSP, TCSP, and Host Nation departments for customs clearance paperwork.
• Responsible for supervising and managing all operations in the absence of the operations manager for internal cleaning division
• Prompt collection of receivables and meeting with set targets for collection
• Follow up of receivables to minimize bad debts
• Appropriate reporting to the collection department and operations managers for all pending receivables
• Targeting of new clients and following up with clients for improvement of services, customer relations and simultaneously increasing sales
• Knowledge of local market in regards to all consumable items. Ability to explore market for competitive prices, alternative products and having excellent negotiating skills
• Responsible for obtaining the lowest price at standard quality, timely placement of orders and supplier's payment
• Purchase order handover to supplier. Follow up until receipt in concerned store/ warehouse Ensure that supplier payment accounts with the Finance department is maintained accurately Preparation by supplier / vendor monthly sales report for consignment payment
•Arrange for collections of overdue accounts Main Activities -
Prepare monthly aged accounts receivable listings and submit to the Administration Officer Prepare notices of overdue accounts, Send out disconnect notices for delinquent accounts
•Perform financial and administrative functions Main Activities, Maintain utilities records, Receive record and deposit cash, Make corrections to data entry, Post accounts and reconcile the accounts receivables, Deposit money, Produce month end reports, Verify contractor invoices, Provide source documents for audit purposes.
I am a passionate employee who is self-motivated and enthusiastic in my work. I enjoy working with others and helping to solve difficult issues. I am an excellent communicator and a good listener which I feel is important in this role.