hafez muhammed

• Shipping & logistics operations in a busy container traffic environment including air, land and sea freight.
• Create PO in Scala (Software used), making price analysis, and follow-ups.
• Maintain records for PO and preparation of agency agreement processing of the MOCI Certificate.
• Preparing Manual Invoice and Delivery notes and make sure goods are delivered within the requested delivery schedule.
• Maintain and provide updated shipment reports, order status reports, stock reports, general operation status reports to management for assessment and information.
• We make sure supplies, stock, materials, packages, and/or products are processed through the delivery and/or warehouse system efficiently and safely.

Duties and responsibilities
• Maintain Departmental Records and Filing System through Documents Information Management System (DIMS). Set Control procedures and ensure safety of files and records.
• Preparation and drafting of memos and letters, and get approval of Team Leader.
• Preparation of Monthly Report, annual Report and Confidential Report.
• Preparation and Computerized Updating of Contract Documents and Adjustment Orders.
• Systematic Updating and Filing of Original Adjustment Orders.
• Updating Adjustment Order after approval through Material and Maintenance Management System (MMMS).
• Receive and segregate Contractors application for Pre-Qualification and prepare memos to be sent to Team Leader Accounts Payable for financial clarification and to Team Leader User Dept. for evaluation and recommendation.
• Preparing Fax to be sent to Contractors regarding Pre-Qualification Application for more required documentation submittals.
• Preparing Invitation letter, supplementary letter and clarification letter to Bidders for contract preparation.