Assistant Manager Contracts
Pure Health
Total years of experience :10 years, 2 Months
Currently working as an Assistant Manager Contracts in Pure Health Holding Group, Dubai, UAE.
Currently I’m working as a Global Team Lead - Contracts Dept. in INTECH, and responsible for the overall Contracts Management of all incoming and outgoing contract agreements receiving mainly from USA, UAE, KSA, Iraq, Oman, Nigeria, Kazakhstan, Angola, Pakistan, including the monitoring of contract performance(s) and compliance, recommending improvements and innovations to oversight of contracts management process, and ensuring contracts accuracy to minimize all possible risks, wherein major includes:
-- Drafting, Reviewing of entire Bidding or Tendering documents including other miscellaneous docs (NDAs, Consortium/JVs, MOUs, MSAs, Partnership/Reseller Agreements, O&M, LOA/LOI etc.) and acutely participating in whole bidding practices. Technical Evaluation and Rate Analysis of received bids and ensuring that received offers are within budgets and compatible with the current market rates.
-- Ensure that all contractual risks have been highlighted, negotiated with Clients/Subcontractors, and escalated to all Project Stakeholders along with mitigation plans at Pre-Award Stage in accordance with Contracts Review Processes & Guidelines to ensure adequate protection of the company.
-- Responsible for maintaining Contract Risk Registers which identify sensitive clauses/areas highlighted during bidding stage for its mitigation plan or contingencies respectively. Also, close correspondence with the Clients to ensure timely clarifications of Contractual as well as Technical Queries (at Pre-Award Stage).
-- Maintaining Contract Risk Registers for ongoing projects, also deliver monthly risk reports to the stakeholders including its mitigation & contingency plan (at Post-Award Stage). This also includes a strong follow-up with Monitoring & Planning Dept. and PMs for risk(s) and its mitigation strategy.
-- Ensure timely drafting and submission of various letters & claims; Non-BOQs Claim, Extension of Time (EOT) Claim, Change/Variation Orders, Price Adjustments, Suspension/Idling, Prolongation, and various other Cost Claims with complete coordination of project team in order to reduce the risk impacts and ensure smooth execution in company’s benefit.
-- Responsible for the management of required Insurances, Bank Guarantees, Bonds, Letter of Credit, Provisional/Final Taking-Over Certificates.
-- Maintain Customer and Vendor Risk Profiles with info. of their standard T&C’s, thus helps in conducting future reviews and setting up negotiation strategy keeping in view of customer/vendor profile and past trends.
-- Ensure all PO’s and Subcontract Agreements being issued to INTECH’s vendors are within the assigned budgets & timelines, and strictly in line with our main customer contract requirements.
-- Ensuring compliance with Company's procedures and Department's Processes, Manuals, SOPs and KPIs.
-- Carry out awareness Sessions or Workshops with INTECH Sales/ Proposal/ OPS Dept. for better understanding and eliminating the knowledge gaps regarding contractual terms, and to develop strategy to negotiate with the Customer/Vendors.
-- Advise and assist Project Teams in handling, preparation, and documentation of Notices / Claims.
-- Training and supervision of subordinates in the Contracts Department.
-- Responsible for drafting & maintaining INTECH’s standard contract templates. Also ensuring that any Lessons Learned on previous executed projects are incorporated.
-- Maintain contractual log and ensure that all contract documents are in the computerized system to keep track and maintain fully record to substantiate the submission of claims timely.
-- Worked with Executive and Senior Management to contractually safeguard Company’s exposure. Also keep identifying contractual risks or abnormalities affecting the Company and Project, and mitigation of such by safeguarding and upholding Company’s rights in Contractual Documents.
-- Reviewing, Drafting and Negotiating with Client for mutual agreement on terms & conditions of Contractual Documents (ITB, LOA/LOI, DOR and Conditions of Contract etc.)
-- Review/Drafting of Joint Venture, Consortium Agreements & MOUs as per business requirement.
-- Timely formulation and submission of Claims; Non-BOQs Claim, Extension of Time (EOT) Claim and various Cost Claims with complete coordination of project sites in order to reduce the risk impacts and ensure effective and smooth execution through successful project delivery.
-- Preparation of Proposal Stage - Risk Registers containing identification of sensitive clauses/areas during bidding stage for Senior Management reviews and build contingencies respectively.
-- Maintain and update Risk Registers of all ongoing projects, also deliver monthly reports to the corporate department regarding risk register including its mitigation and current status of the ongoing projects.
-- Conducting Contractual Audits of various Projects and formulation of reports highlighting the deficiencies therein. Also ensuring adherence of project activities to the plan and ensure adequacy of Contracts management functions and any observations thereto for timely action.
-- Inter-departmental liaison for apt discharge of Bank Guarantees (Performance Guarantee, Mobilization Advance Guarantee, Addendums etc.) and also Follow up on the submission of all required Bank Guarantees, Warranties, Insurance Policies, Letter of Credits (L/C) and other specified documentation and verifies their acceptability to Client.
-- Strong Co-ordination with Planning Department for monitoring and ensuring contract compliance for all ongoing project sites.
-- Formulation of Contractual Letters including the drafting of all contractual correspondences and management including Variation Orders, Acceleration Works (Directed/Instructive and Constructive Accelerations) O & M Contracts and Supplementary Agreements if necessary.
-- Store all contracts and documents in a computerized system to keep track of performances, milestone delivery schedules to ensure proper follow-up.
Worked as a Procurement & Subcontracts Engineer in Infrastructure Projects Division - DESCON Headquarter Lahore.
-- Continuous monitoring and coordination with technical team members on projects for the smooth controlling on all Project Sites.
-- Sourcing - Negotiating best possible price for the materials or services within allocated budgets. Identifying target suppliers, establishing expectations, action plans and results to deliver required improvements and sustainability.
-- Preparation of RFP/RFQs including but not limited to Instruction to Bidders, General and Particular Conditions of Subcontract, Scope of Work/Supply, Bill of Quantity, Division of Responsibilities, Work Execution Schedule etc.
-- Issuing and Reviewing Procurement/Subcontracting Plans, Strong coordination with project sites to ensure the implementation of Quarterly Procurement/Subcontracting Plans along with the detail of bottle necks in order to avoid any delay in execution of the job.
-- Technical Evaluation & Rate Analysis - Checking & ensuring that received offers are compatible with current market trends by assessing of received offers using rate analysis.
-- Contracts Managements - Drafting and Issuing Subcontract Agreements to operational vendors and reviewing/issuing of Addendums on need basis.
-- Co-ordination with Proposal Team for preparation of Bids of new projects by getting best economical offers from different well reputed Foreign & Local potential purveyors.
-- Vendors Management - Pre-Qualification and Evaluation of all Vendors in SAP and also maintaining Approved Subcontractors/Vendors List (Qatar, U.A.E., K.S.A., OMAN, Pakistan).
-- Planning, Monitoring & Conducting Audits at Project Sites relating to all Procurement & Subcontract Services.
-- SAP MM Module (ERP) - Issuing Purchase/Work Orders or Change Orders to vendors through SAP. As a Power User (Material Management module - SAP), also assisting to resolve technical issues in MM module covering Purchase Requisition, Request for Quotations, Comparative Statements, Purchase/Work Order, Change/Variation Order, Invoice Management, Vendors Management etc.
-- Documents - Reviewing and modifying all documents (SOPs & Method Statements) and Forms for continuous improvement in Procurement & Subcontracting Services in our Department under the consideration of QHSE, PPRA, FIDICs and PEC rules.
Worked as a Trainee Electrical (QA/QC) Engineer and performed my duties in many departments like in Engineering, Quality Control, Quality Assurance (Testing Lab) and Production i.e.
Assisted in Production division for manufacturing HT & LT winding, Core slitting, Core cutting, Core stacking, Transformer Assembling & Tanking according to specifications provided by customer and IEC-76 standard.
Performed all tests in Quality Control Lab, tests include Enamel Copper wire (Mandrel & High Voltage), Copper strip (Size, Resistance, Percent Error), Craft Paper sheet (Breakdown Voltage), Mild Steel Sheet (Rockwell Hardness Test), LT through bolt (Pressure, Dimension), Nepron Gas Kit (HCl, HNO3, Specific Gravity Test), LT & HT bushing (Dimension & HV), Mineral Oil Test (Viscosity, Flash Point, Oil acidity, Dielectric Strength), Insulating Varnish Test.
Performed all tests in Quality Assurance Lab (Testing Lab), tests include Transformer Turn Ratio (ACT, BCT, Open Circuit, Short Circuit), Induced Voltage, High Voltage, No load Loss (Iron Losses), Load Loss (Copper Losses), Vector Group (DYn11), Megger (Insulation Resistance), Temperature Rise, Pressure & Bird Protection (Top layer).
Assisted to resolve various faults in occur while testing of transformers. Assisted for Inspection about Health and Safety in all Divisions to maintain ISO Standards i.e. 9001, 14001 & 17025.
BSc Engineering (Electrical Engineering)