Hafiz Mohsin

Office Manager at NESPAK

• Pakistan - Hasilpur
• My current job since September 2021

 I am performing following duties:
 Preparing, organising and storing information in paper and digital form
 Dealing with queries on the phone and by email
 Greeting visitors at reception
 Managing diaries, scheduling meetings and booking rooms
 Arranging travel and accommodation
 Arranging post and deliveries
 Taking minutes at meetings
 Typing up letters and reports
 Updating computer records using a database
 Printing and photocopying
 Ordering office supplies
 Maintaining office systems
 Liaising with suppliers and contractors
 Liaising with staff in other departments, e.g., finance, HR
 Working in an office.
 Prepare budget forecasts.
 Comply with financial policies and regulations.
 Manage balance sheets and profit/loss statements.
 Handle monthly, quarterly and annual closings.
 Reconcile accounts payable and receivable.
 Ensure timely bank payments.
 Reinforce financial data confidentiality and conduct database backups when necessary.

 I am performing following duties:
 To prepare and design the project filing system and maintaining record of documents / correspondence as per finalized filing system.
 To Receive, dispatch and maintain record correspondence record
 Typing letters, emails and other official correspondence Data entry, Monthly progress report.
 To prepare Monthly/quarterly/yearly progress reports
 To maintain office records and respond to questions/queries regarding the same.
 To maintain a flow of information and assist in coordination requirements of the staff for department project activities.
 To respond the various office management requirements that shall be assigned on a day-to-day basis.