Administrative Assistant
Spectrum touch technical services
Total years of experience :3 years, 11 Months
Assist in the Recruitment process including resumes and scheduling interviews.
➢ Coordinate new hire onboarding including orientation session and required
documentation.
➢ Performing the recruitment process by identifying agencies and partners to get the
candidates, performing reference checks and issuing employment contracts.
➢ Coordinating with the payroll department by providing them with up-to-date
information on all employees including sick leaves, leaves of absence, overtime
hours, work schedules and more.
➢ Maintain accurate and up-to-date employee records in the HR database.
➢ Building and maintaining positive relationship with candidate, keeping them
informed throughout the hiring process.
➢ Ensuring timely and accurate disbursement of employee salaries benefits and
deduction, collaborate with HR to gather relevant information for payroll
adjustments.
➢ Working closely with hiring manager to align recruitment efforts with business
needs and ensuring a throughout an understanding of a job requirements.
➢ Handling salary negotiations presenting jobs offers and managing the candidate’s
acceptance or decline.
➢ Assist in the administration of the policies and procedures.
➢ Sub-contractor’s performance review and full understanding of contract, including
scope and terms & conditions.
➢ Handle administrative task for the project manager and team members to keep the
project running smoothly, ordering equipment’s and supplies, managing deadline
and workflow.
➢ Making Quotations, Invoices, LPO’s, receipts and payment vouchers.
➢ Managing all commercial and technical documents for the projects
➢ Close coordination with the maintenance team and manager for the task related
concerns.
➢ Respond to employee enquiries regarding benefits and assist in resolving issues.
➢ Staying informed about labor laws and regulations and ensuring the company’s
compliance
➢ Assisting in conducting investigation into employee complaints and conflicts.
➢ Keeping up-to-date with latest HR trends and best practices.
➢ Providing clerical and administrative support to Human Resources executives.
➢ Maintaining employee records and assisting with HR-related administrative tasks.
➢ Assist employees with benefit-related inquiries and documentation.
➢ Conducting and assisting with new hire orientation.
➢ Maintaining employee information by entering and updating employment and
status-change data
Provide administrative support and document management, facilitating smooth and efficient operations within the
department.
➢ Support the recruitment and hiring process by sourcing candidates, assisting in shortlisting and scheduling interviews.
➢ Keep all the project documents orderly complete and categorized for easy accessibility to specific records and projects.
➢ Supporting the sales department in preparing invoices, BOQ’s, Quotations and tenders in a correct and timely manner.
➢ Effectively communicate with potential clients to understand their specific requirements and provide tailored solutions.
➢ Performed advanced, diversified, and confidential administrative and secretarial support.
➢ Generated various documents control reports as required and manage all commercial and technical documents for the
projects.
➢ Preparing suppliers reconciliation and making payments as per given credit term.
➢ Coordinate with human resource to handle payroll and employee related database and confidential agreements.
➢ Building relationship with existing vendors and identifying new vendors to service emerging needs
➢ Overseeing the raw material procurement process, ensuring appropriate remittance and delivery.
➢ Follow upon required work permit to get approval and complete task.
➢ Monitoring job cards and service reports and coordination with the concerned personnel.
➢ Organizing and schedule appointments plan meeting and act as a point of contact for the internal and external points.
➢ Managed with coordinating with co workers activity such as pest control service, maintenance and cleaning services to
empower their performance and task.
➢ Communicate effectively with team members to ensure information flow and resolve any operational issues.
➢ Booking and scheduling the daily routine service and coordinating with the client throughout the service.
➢ Preparing and submitting weekly and monthly client reports to the operation Manager.
➢ Updating company vehicle renewals, insurance and other vehicle related documents.
➢ Maintain customer confidence and protect operation by keeping information confidential
➢ Plan and coordinate office activities and operations for professional conference.
➢ Providing the day-to-day guidance to site supervisor for managing routine site works.
➢ Identifying areas for improvement for cost savings and ways of working.
➢ Communicating with recruiters and other external parties
➢ Assisting the managing Director for their daily meetings and organizing their calendars etc
Daily course preparation team covering - Equipment’s, catering, badges, paper work, faculty payments etc.
➢ Course registration administrative supports for aviation course.
➢ Scheduling team covering courses, coordinators and organizers.
➢ Managed incoming and outgoing packages, mail and deliveries
➢ Managing calendars interacting with both internal and external management and assistant to coordinate a variety of
complex meeting.
➢ Responsible for the work flow and record keeping of electronic and hard copy documents by scanning and uploading
according to company procedure.
➢ Create edits, proofreaders all correspondences, memos, letter, reports, PP presentation and internal request, business trip,
reimbursements, daily attendance etc.
➢ Working with counsellors and teachers to address student’s issue and providing the necessary support.
➢ Managing the academy budget, monitoring and ensuring proper allocation of the resources.
➢ Preparing financial reports and submitting them to the relevant authorities.
➢ Review, development and promotion of the program implementation throughout the academy.
➢ Handling the reception areas and dealing with walking customers enquiries through phone and email when required.
➢ Resolved routine administrative problems and answered inquiries concerning the operations of several department.
➢ Proficient in analytical and problem-solving skills and delegating them as needed.
➢ Perform other responsibilities associated with managements as may be appropriate.
➢ Ensuring candidates documentation is collected and recorded and filed
Bachelor's in science