CEO & Managing Director PA
Falcon Group
Total des années d'expérience :17 years, 3 Mois
As a personal assistant I’m helping out the C.E.O with whatever he need, from managing a diary to typing up reports or planning meetings. Basically, help to organise his life so he’ll always know where he need to be and what he is doing.
My responsibilities as a personal assistant carry out tasks such as:
• Managing junior office staff.
• Organising travel arrangements (including tickets & hotel reservation, beside visas' issuance and renewal).
• Act as the point of contact between the C.E.O and internal/external visitors/ departments.
• Responsible for his official e-mail.
• Handling his personal occasions, related to him or his family members.
• Managing his credit cards and bank accounts.
• Screen and direct phone calls and distribute correspondence
• Manage diary and schedule meetings and appointments, attending meetings when necessary and writing down MOM.
• Attending Board of Directors meetings, as am the Secretary of the board of directors.
• Check for his office stationery and supplies.
• Daily report is to be done and given to CEO, presentations and briefs.
• Responsible for the filing system in his office.
Scheduling meetings and appointments inside and outside the office.
•Organizing the office layout and ordering stationery and equipment.
•Maintaining the office condition and arranging necessary repairs.
•Serve as the point person for office manager duties including:
•Maintenance
•Mailing
•Supplies
•Equipment
•Organize office operations and procedures.
•Ensure that all items are invoiced and paid on time.
•Provide general support to visitors.
•Plan in-house or off-site activities, like celebrations and conferences.
Follow office workflow procedures to ensure maximum efficiency.
•Member of Vendor Committee to ensure the process is being done in the right way.
•Maintain files and records with effective filing systems
•Support other teams with various administrative .
•Responsible for the sppliers' contracts and the PO's issued by the department's.
•Responsible for the warehouse where documents are stored in InfoFort.
•Responsible for the retention schedule as well as the destruction process for the documents that have been expired according to the retention schedule.
•Deal with customer complaints or issues.
•Monitor office supplies inventory and place orders.
•Assist in vendor relationship management.
Private Translation office.
B.A. Alsun College, English Section Major : Translation & Novel