Executive Secretary
Debbane Saikali Group
Total years of experience :22 years, 9 Months
Manage the day-to-day operational and administrative activities of the Vice-President
by setting and monitoring his schedule, organizing the incoming flow of work.
* Respond to the VP’s electronic mail.
* Organize meetings, including but not limited to, contacting participants, preparing
documentation for distribution, and coordinating administrative and logistical
arrangements.
* Prepare all aspects of VP’s travel.
* Assist in the preparation of expense reports, calendar of other employees in the VP’s
office.
* Maintain customer - suppliers - subsidiaries confidential files.
* Issue purchase requisitions for supplies and equipment.
* Provide historical reference by developing and utilizing filing and retrieval systems.
* Contribute to team effort reporting to VP by accomplishing related results as needed
and follow up.
In charge of employees’ personnel folders.
* Coordinate with the HR correspondents of the Group.
* Maintain records of personnel-related data (NSSF, payroll, personal information,
leaves, issue contracts, etc.) in both paper and database and ensure all employment
requirements are met.
* Perform orientations, on boarding and update records with new hires.
* Assisting with the performance review and termination processes.
* Develop and maintain relationships with employees.
* Handle administrative tasks (memos, certificates, attendance, insurance…)
* Follow up on training needs in coordination with the central HR
* Help in organizing company events
* Help in day to day insurance tasks
* Liaise with other departments or functions (payroll, benefits etc.)
EVER EAST MED- Sin El Fil, Lebanon
, Lebanon Graduation year:
, Kuwait year: