Manager
ENGINEERING ASSOCIATES
Total years of experience :24 years, 1 Months
Verification of daily financial activities.
Reviews and processes expense vouchers, invoices, and other documents for payment; reconciles various financial reports.
Maintain regular communication with client accounts departments while payment is outstanding to ensure that they have all required documentation to process the invoice in a timely manner.
Monitor client payments and identify bad debts / late payments.
Maintain & Supervise Project wise accounts.
Provide on-going assistance to the Directors of the business as required.
Maintain an organized system for paperwork and archiving.
Office Administration, Staff Supervision & Monitor Daily attendance.
Investigate and understand causes for staff absence.
Recommend Solutions to resolve chronic attendance difficulties.
Provide basic counseling to staff their performance related obstacles.
Provide advice and recommendations on disciplinary actions.
Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
Monthly updating of the Leave records of all the Employees & following up for the Leave applications with the Employees.
Issuing Offer Letters, Appointment Letters, Transfer Letters & Confirmation Letters
Written and Verbal Communication with top management, clients & customers and office staff.
Paying the utility bill of all kinds
Mobiles bill
Fuel bills of vehicles of all kinds using in company, head office or sites projects offices,
Food bills of tea bar
Food bills of mess
Furnishing the offices and provision of equipments, computers, photocopiers, printers, furniture’s of all kinds’ laptops, office stationery, printing, postage, cording fully with RE, S A, R, ES . Meeting them ad solving the matters related with administration and obeys the instructions of senior management.
Discussing financial position for the requisition and maintenance of different things.
Furnishing the offices and provision of equipments, maintenance and repair of any kind of the offices and man office’s building. Managing the main reception. Main telephone exchange, waiting room and tea bars, conference rooms, keeping the cleanness staff on guard.
Maintenance and repair of any kind of the offices and man office’s building. Managing the main reception. Main telephone exchange, waiting room and tea bars, conference rooms, keeping the cleanness staff on guard.
Purchasing of vehicles, according to the need of the company, as required, and demand, such as cars, maker Toyota, Nissan, Mercedes, Toyota Hilux surf, Hilux single cabin, Toyota Hilux bobble cabin
Purchasing of lands, plots, residential, or commercial, houses, Assts for the company
Maintenance bills of vehicles, of all kinds, in using by the company
Maintenance of employees record - Personal files, Attendance record, Job description etc.
Dealing & communication with outside parties like telephone department, electricity department and other organization who require any information.
Creation of motivation towards teamwork.
Excellent problem solving, analytical and time management skills.
Provide advice & assistance to supervisors on Staff Recruitment.
Review and update employee rules and regulations
Coordinate employee safety, welfare and wellness.
Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.
Attend Meeting and solving the matters related with administration.
Check problems by our engineers on different locations of site area. I also directed the safety department to for the need of particular location so that the work may continue without stoppage. I also directed the security officials to take care and keep security officials to take care and keep security on the sites.
Prepare the salaries of the head office employees, and project, staff salaries, transfer money through cheques and transfer funds, in their accounts, transfer salaries through letter head of the company, and draw cash for lower staff of the company
PAKISTAN MOTORWAYS Contractor JOINT VENTURE
As a coordinator between the section management of the company and between the Pakistan Motorway Consultants and NHA. As a facilitators for the smooth running of the work at the working site by providing foods to the site engineers, foremen, labours and other related 300 - 400 peoples from site camp to site area and providing facilities in providing facilities in providing them vehicle problems. Provided vehicle and meals for the officers. Supervising the smooth running of the project by substituting the damaged vehicle with the fit ones. These vehicles included light as well as heavy machinery.
In providing the inspections of earthwork department, structure department, survey department, laboratory and site reaches road sites by the Pakistan Motorway Consultants.
Requested the officer of NHA on behalf of our company to active their LAD officials if there was problem faced by our engineers on different locations of site area. Also requesting our own LAD officers to go to site with NHA officials to go to the site and rectify the problem. I noted stoppage time on behalf of the company.
I also directed the safety department to for the need of particular location so that the work may continue without stoppage. I also directed the security officials to take care and keep security officials to take care and keep security on the sites.
For National Highway Authority and Pakistan Motorway Consultants
Site office
Meeting them ad solving the matters related with administration and obeys the instructions of senior management. Discussing financial position for the requisition and maintenance of different things.
Furnishing the offices and provision of equipments, maintenance and repair of any kind of the offices and man office’s building. Managing the main reception. Main telephone exchange, waiting room and tea bars, conference rooms, keeping the cleanness staff on guard.
MANAGEMENT OF THE MESSING FACILITIES
Keeping the mess in fully prepared from using the supervisors and the manpower prepares the menu. Provide food items. There are manger mess, officer’s mess, supervisor mess and labour mess catering for more than 700 people.
ACCOMMODATION & RECREATION ROOMS MANAGEMENT
Managing those rooms through housekeeper’s related staff. There are 24 rooms for Engineer and senior officers (each room consisting of two peisons) fully.
Furnished 18 room’s single accommodation for the mangers fully furnished 06 WIP guest rooms ready for official guests of the consortium. Providing TV, VCD, Billiard tables, table tennis chess’s table and dish and managing of kitchen in those recreation rooms 132 rooms to be managed for the sub engineers supervisors labours through the Admin Officer 2, 3.
WATER TREATMENT PLANT, TUBE WELLS, DISPENSERIES, LAUNDRY
Taking care and installation of treatment plant and making sure that water is delivered for drinking to the offices and sites and for the camp water is supplied through the tube wells making sure that water is available at every place. Providing every kind of facility to the doctor ranging from medicine to the things of daily use. There are two main modern laundries catering for the need of the people so ensuring that people are getting clean dresses
GENERATORS
Providing fuel for 04 generators of 705 - kva capacities. Getting them serviced after 200 hours.
SITE CAMPS
Providing proper facilities to the people in the site camps delivering food & water for almost 400 people and establishing temporary small camps for giving facilities to the Engineer and extra staff.
PLAYING FACILITIES AND MAINTENANCE OF GARDENS
Maintaining basketball courts and tennis courts, Badminton courts and plantation of gardens through genet Arial staff.
DIESEL PROCUREMENT
According to the agreement with PSO daily consumption of oil of almost 25000 ltr diesel for the site machinery and vehicles of the contractors to be purchased and stores in our own fuel pump in the site camp ad getting it delivered to the workers through the staff for more than 54 vehicles of PMC and NHA arranging fuel pump near the site camp. Making and agreement with fuel pump owners ad supplying fuel to all.
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