HR & Admin
Ezdan Hotels and Suites/Ezdan Palace hotel
Total years of experience :0 years, 0 Months
Opening experience
•Recruiting more than 200 Staff, training and developing staff
•Prepares memos, reports and other correspondence, as requested by the Group Human Resources & Admin Manager.
•In-charge in updating Employees Electronic Files and keep an updated Employees Master List in the system available upon any request for reporting purposes (Manning Headcount, Active Employee Records, Resigned/Terminated Employee List, etc.)
•Ensures the completeness and accuracy of employee records in the Company ERP System - AX Microsoft Dynamics.
•Monitors and checks attendance in attendance system, submit attendance reports for payroll preparation and as needed.
•Receive leave applications, monitors and keep records of leave balances.
•Arrange the Accomplished Probationary Form for submission to Head Office in preparation for the Confirmation of Employment.
•Prepares letters and correspondences requested by employees such us but not limited to experience certificates, bank letters, salary certificates, etc.
•Coordinates with Recruitment for Vacancy Requirements.
•Submits QID Expirations/ Renewals List on a monthly basis to Department Heads.
•Updates record of Visas/ Labour Cards Renewals and provide list to Visa Section.
•Prepares Disciplinary Letters and ensure that appropriate measures are being implemented.
•Provide travel itinerary to employees entitled for ticket benefit by obtaining ticket quotations from company accredited travel agencies, obtain required ticket price and schedule approvals from Hotel Management and coordinate flight details with employees.
•Assists the Human Resources Officer in maintaining and updating the Departmental Service Manual.
•Assists the Group Human Resources & Admin Manager in regularly monitoring staff performance against agreed criteria.
•Ensures that all reporting staff demonstrates the required service standard.
•Ensures that all employees comply with the company grooming standards.
•Carries out any reasonable tasks requested by the Management.
•Responsible for preparing monthly reports about the duties being performed.
•Handles staff grievances and disciplinary matters to the agreed hotel standard.
charge of organizing periodic renewal of Licenses;
•Submission of correct documentation to the Ministry of Labour for visa applications
•Submission of correct documentation to obtain licenses and efficient collection of Licenses when contract is completed
•Take, submit & collect all necessary documentation in order to organize all Employee official paperwork
•Arrange medical tests, passports, memos, promotional draws and fine resolution
•Represent the Company at locations such as the
(Cluster)
•Oversee Government relations tasks for three Hotel Properties
•Oversees 440 employee
•Responsible for renewal of Hotel licenses and certificates
•Liaises with Embassies for foreign visas
•Government related Online Access /
charge of organizing periodic renewal of licenses
•Submission of correct documentation to the Ministry of Labour for visa applications;
•Submission of correct documentation to obtain licenses and efficient collection of Licenses when contract is completed
•Take, submit & collect all necessary documentation in order to organize all Employee official paperwork;
•Arrange medical tests, passports, memos, promotional draws and fine resolution;
•Represent the Company at locations such as the
evaluation process of residency and visa services procedures and reports result to management.
•Administering the process and arranging the residency and visa services for new and existing employees.
•Communicating with Government Department/Organizations in administration of residency and visas.
•Identifying any amendment to residency and visa regulations with jurisdictions and implementing any necessary changes in Qatar residency and visa process.
•Assisting new employees with driver licensing and vehicle registration process.
Ministry of Labour and Social Affairs
•Department of Citizenship and Residence
•The Economic Development
•Chamber of Commerce and Industry
•Municipalities
•The Ministry of Finance and Industry
•Embassies and Consulates
•Hospitals and Clinics
•Airports
•Recruiting more than 200 Staff, training and developing staff
•In charge of Payroll, pensions and benefits.
•approving job descriptions and advertisements
•In charge of health, safety and welfare of all employees
•Organising staff training sessions and activities
•Monitoring staff performance and attendance
•Advising line managers and other employees on employment law and the employer's own employment policies and procedures
•Negotiating salaries, contracts, working conditions or redundancy packages with staff and representatives.
periodic renewal of Licenses;
•Submission of correct documentation to the Ministry of Labour for visa applications;
•Submission of correct documentation to obtain licenses and efficient collection of Licenses to take place when completed
•Take, submit & collect all necessary documentation in order to organize all Employee official paperwork;
•Arrange medical tests, passports, memos, promotional draws and fine resolution;
•Represent the Company at locations such as the