Tender administrator
Dornier Consulting International GmbH
Total years of experience :8 years, 4 Months
• Document Management: Oversee the preparation, organization, and submission of tender documents.
• Tender Analysis: Review tender invitations, identify requirements, and ensure compliance with all specifications.
• Stakeholder Coordination: Liaise with internal teams and external entities to gather necessary information and clarifications.
• Submission Monitoring: Track tender deadlines and manage the submission process to ensure timely delivery.
• Record Keeping: Maintain meticulous records of all tender documents and correspondence and update data related to registration and prequalification in the company's system.
• Market Research: Conduct research to stay updated on industry standards and competitor bidding activity.
• Vendor Evaluation: Assess vendor requests for registration based on company policies and government laws.
• Compliance Monitoring: Ensure all prequalification activities adhere to the required standards and procedures.
• Market Research: Develop new procurement sources based on market changes and technology evolution.
Hamzah Jamal Jbara
• Collaboration: Work closely with all project stakeholders, including clients, team members, and other departments.
• Project Planning: Involved in planning stages, setting objectives, and determining the project’s course of action.
• Personnel Management: Oversee the project team, handling staffing needs and ensuring that everyone is aligned with the project goals.
• Communication: They keep stakeholders informed about project status, updates, and milestones through regular reports and presentations.
• Problem-Solving: Provide support in troubleshooting and decision-making, especially when technical challenges arise.
• Quality Assurance: Establish testing protocols to monitor project performance and adherence to standards.
• Detailed Proposal Creation: Create comprehensive proposals that outline the scope of work, project details, and costs. Ensure clarity and accuracy in all proposal documents.
• Client Consultation: Engage in extensive consultations with clients to understand their expectations and requirements. Address any client queries or concerns related to the proposal.
• Pricing Strategies: Determine effective pricing strategies for bids. Consider company models and pricing guidelines to maintain consistency.
• Collaboration with Teams: Work closely with cross-functional teams (such as sales, engineering, and project management) to gather necessary information for proposals. Coordinate efforts to create cohesive and compelling proposals.
• Deadline Management: Adhere to proposal submission deadlines. Prioritize tasks to meet proposal timelines.
• Quality Assurance: Review and proofread proposals to ensure accuracy, coherence, and compliance with company standards. Address any inconsistencies or errors.
• Negotiation Support: Assist in negotiations with clients based on the proposal content. Provide additional information or clarification as needed.
• Technical Expertise: Apply specialized knowledge in civil, structural, or geotechnical engineering to oversee projects details.
• Project Management: Manage construction activities, ensuring they align with the project’s specifications, budget, and timeline.
• Problem-Solving: Diagnose and troubleshoot issues on-site, providing technical solutions to maintain project continuity.
• Quality Assurance: Conduct regular inspections and enforce standards to guarantee the quality of work performed.
• Safety Oversight: Implement and monitor strict safety protocols to ensure a hazard-free work environment.
• Resource Allocation: Organize materials, tools, and labour, ensuring optimal utilization and availability for projects demands.
• Client Relations: Serve as the primary point of contact for clients, addressing concerns and ensuring satisfaction with projects progress.
• Documentation: Maintain accurate records of construction activities, changes, and progress reports.
• Cost Estimation: Prepare detailed cost estimates and manage budgets to prevent cost overruns.
• Independent Decision-Making: Make informed decisions on-site without direct supervision, ensuring projects objectives are met efficiently.
• Tender Analysis: Assess project BOQ, specifications and drawings to prepare accurate cost estimates.
• Cost Forecasting: Forecast costs and resources for tenders, utilizing technical and analytical skills.
• Data Gathering: Collaborate with stakeholders to gather data essential for cost estimation.
• Continuous Improvement: Engage in continuous improvement and adaptation of cost estimation processes.
• Quotation Collection: Diligently gather and analyse price quotations from suppliers, subcontractors, and vendors to ensure competitive and accurate cost estimates for tender submissions.
• Data Integration: Utilize suppliers, subcontractor, and vendor data to support accurate cost predictions.
• Budget Preparation: Prepare detailed tender budget, breakdown, and overhead cost.
• Material and Labour Assessment: Review and assess the cost of materials, labour, and equipment.
• Site Visits: Conduct site visits as necessary to gather data for comprehensive cost estimation.
• Market Trends: Stay updated on market trends to enhance cost estimation accuracy.
Civil Engineering