Senior Executive Leasing Admin
Tamdeen Group
مجموع سنوات الخبرة :15 years, 10 أشهر
• In addition to my previous responsibilities, the following has been added:
Receiving and reviewing official documents for new tenants to ensure that they meet all requirements.
Handle tenant inquiries, concerns, and feedback when it required.
Maintain, develop, and regularly update tenant’s database.
Monitor and report projects’ vacancy levels to the required Leasing Managers.
Monitor lease expirations and proactively contact existing Leasing managers for renewals or extensions.
Assist in preparing any adhoc reports required by Management.
Work diligently and collaboratively with various departments.
Prepare lease documents and monitor status of documents to ensure timely execution.
❖ Support GM & Leasing Managers in planning and implementing tenancy mix,
zoning and positioning in the retail mall.
❖ Prepares the leasing initiatives and their corresponding annual budget
incorporating; leasing space, the time frame required to lease, the target rental
rate to be achieved, the appropriate merchandise mix compatibility, and
presents to the Leasing GM for approval.
❖ Collaborates with the Legal Manager in developing tenants’ leasing commercial
proposals and ensures it matches with the leasing objectives and tenant mix
strategy.
❖ Manages site visits in order to generate new interest, maintain interest of
existing tenants.
❖ Ensures tenants’ signature of commercial contracts, and the achievement of the
approved budget. Ensure communication with the Legal Department to keep
track of all signed contracts.
❖ Responsible for leasing storerooms & ATMs in all our projects.
❖ Support Lease Managers in creating offers and obtaining internal approvals.
❖ Prepare and maintain tenancy agreements, management reports as well as
documents with regards to the lease transactions.
❖ Preparing weekly & monthly reports showing properties status.
❖ Following up with Investors on outstanding documentation, payments relating to
the Investment Agreements.
❖ Inserting/extracting information from Oracle OPM v.12 & Yardi.
❖ Liaise closely with inter-departments on matters pertaining to rental and deposit
collection, fit-out and operations as well as monitor and analyze tenants’ sales
and overall performance.
❖ Attracts tenants by advertising vacancies; obtaining referrals from current
tenants; explaining advantages of location and services; showing units.
❖ Support other teams during periods of huge workload.
- Keep accurate records, review information, consolidate reports & take action where necessary.
- Manage and maintain the property, ensure the required payments are provided to the tenants.
- Monitor contracts closely for compliance and cost control.
- Review leases for compliance, notification updates, renewals, statements and insurance compliance. Communicate with line manager any variances, or improvements to be made to current department practices.
- Generate reports for different levels of management. Each of these reports is used as a key measurement for the success and performance of their areas/teams which directly and indirectly affects Business.
- Suggest solutions to Business issues. By analyzing reports data and understanding business, solutions can be suggested to solve Business issues.
- Act as central point for research & information gathering for a variety of projects across the markets (where necessary).
- Act as coordinator of the myriad spreadsheets & databases held by the Managers & work closely with the Group Change Manager to move towards streamlining the flow & use of this information.
- Act as interface with GCC, EGY, Poland, Turkey, Cyprus, UK & Czech Republic offices in the assembly of periodical & other ad hoc reports from the office of the Senior Vice President, Property.
- Work closely with Property Administration & the Oracle system to achieve the above & act as the interface between Admin and the Managers. Develop relationships both internal & external to achieve objectives within timescales.
* At site offices for contract No. RA/106. Project: Construction and maintenance of roads, bridges, drainage, sewer and other services for completion of First Ring Road- Jahra Gate Roundabout (Package1) with amount : 28, 716, 326.083 K.D. Employer: Ministry of Public Works, Roads Engineering Administration, Motorways and Bridges Department. Consultant: Parsons Brinckerhoff International Inc. in association with Gulf Consultant.
- Assist the Managers (DRE, PM & CM) as requested
- Supervision of personnel in the same section.
- Managing correspondence of different companies and ministries.
- Drafting English and Arabic letters, in addition to translation.
- Following Submittal with Resident Engineer’s office (Request for Inspection work, Shop Drawing, Material Inspection Request, …etc).
- Researches and prepares memos, reports, data requested or deemed necessary.
- Composes correspondence, reports or material for official signature.
- Carry out routine document management tasks for the site engineering team
- Provide practical help and first line training support to team members.
- Co-ordinate document management processes.
- Performing edits on documents before submitting them for approval in order to prevent specific forms of company documentation from being disqualified.
- To ensure that all documents are submitted to their pre-designated departments before the required submission date or time expires.
- Prepare documents in a timely manner.
- Checking the documents to make sure all information regarding the project is up-to-date and factual.
- Keeping and managing the logs of the project documents, both in soft and hard copies including tasks such as sorting, filling, filtering….etc.
- Researches and prepares memos, reports, data, and other informational materials as requested or deemed necessary.
- Coordinates office management activities for the administrator, executive or commission.
- Operates standard office equipment.
- Type English and Arabic letters and translate them.
- Establish and Maintain Variety of files.
- Receives incoming mails and E-mails.
- Dealings with other staff or visitors, on phone or in person.
- General Correspondence.
- Receiving & transferring all incoming calls.
- Updating Price Lists based on any changes.
- Maintain appointment calendar, schedule appointments, and meetings.
- Process all incoming correspondence such as regular mail, faxes, e-mails, telephone calls.
- Take dictation in shorthand, typing reports, memorandums.
- Arrange appointments and meetings takes minutes and maintains agenda.
- Type English and Arabic letters.
- Excellent typing & correspondence skills.
- Translating 2 books from (EN\AR)related to computer for the Arab Open University (AOU).
- Proficient use of MS Office suite.
- File documents in box files and retrieve them when needed.
- Prepare and update the calendar of events and follow up on implementation.
- Carrying out different secretarial work.
- Take dictation in shorthand, typing reports, memorandums
- Perform other related duties as requested.
MSc in Information Systems Management aims to provide a bridge between technology and management. At
Studied many subjects in computer like: DB, programming,analysis and design etc....
