Human Resources Manager
Skills United General Trading Company
Total years of experience :24 years, 8 Months
• Overseeing the full recruitment cycle, in particular contract preparation.
• Providing specialist information and guidance to employees and managers on HR policy and practice and employment law.
• Managing the annual salary review process for the company.
• Promoting equality and diversity in the recruitment process.
• Ensuring that all company policies and procedures are up to date in line with current employment law. Supporting supervisors to ensure the success of their teams.
• Ensuring that the correct recruitment and selection procedures are adhered to.
• Controlling costs and ensuring that they do not exceed budgets.
• Managing pay-roll operations.
• Advising on staff promotions.
• Processing immigration paperwork for work permits.
• Assisting with day-to-day HR related questions.
• Conducting interviews and reference checks on job applicants.
• Keeping up to date with legal developments.
• Investigating disciplinary and grievance matters.
• Developing HR policies.
• Manage maternity leave requests and administration.
• Planning, and delivering, training, including inductions for new staff.
• Overall responsibility for all government-related transactions for both expatriate and national employees including visas, gate passes, driving licenses, Social Security registrations, Work Permits, Residencies and company licenses and registrations.
• Maintains and builds new relationships with various government bodies such as: The Ministry of Commerce and Industry, Kuwait Chamber of Commerce and Industry, Public Institution for Social Security, Kuwait General Administration of Customers, The Ministry of Social Affairs and Labor.
• Responsible for all aspects of the company's Kuwaitization program. Ensure Kuwaitization requirements are met at all times.
• Supervises team responsible for government-related transactions.
• Assists team with identifying any process improvements and effectively implementing any recommended changes.
• Liaises with Ministries and other entities to resolve any issues/delays relating to any government-related transactions.
• Keeps the HR/Admin and Senior Management Team up to date with any changes to labor and immigration laws and processes.
• Ensure all commercial and trade License updates, official approvals and permits, are followed up and processed properly to avoid unnecessary violations.
• Registers employees and updates corporate data with Ministry of Social Affairs & Labor.
• Recruitment and on-boarding of employees. Provide mentoring, coaching and assisting with integrating & providing the company with expert candidates.
Checking out the immigration and visa status of prospective employees.
• Managing employee Bonus Programmers, Accommodation Issues, Suit Allowances and Pension issues.
• Writing up a list of relevant questions to ask prospective employees at interview.
• Ensuring that all HR systems comply with any audit requirements.
• Interpreting the law regarding HR policies.
• Managing work experience placements for young people.
• Managing maternity leave administration.
• Looking into employee flexible working requests.
• Looking into instances of employees who have had excess amounts of tie off due to sick leave.
• Hiring temporary staff.
• Screening the resumes, job applications and covering letters that jobseekers have sent in.
• Travelling to HR meetings held off-site.
• Taking charge of any disciplinary or grievance proceedings.
• Checking out the references that prospective employees have provided.
• Attending recruitment fairs.
• Chairing departmental HR meetings.
• Writing letters to job applicants inviting them to have an interview.
• Manpower recruitment.
• Employee personal files.
• Training
• Insurance policy.
• Internal Policy.
• Job descriptions
• Staff Residencies
• Staff Accommodation
• Staff Transportation
• Vacations & Indemnities
• Payroll & Bank Accounts
• Company File
• Social Insurance
• Evaluations & Appraisal
• Attendance
• Compile and type reports from employment records. File employment records & reporting. Search employee files and furnish information to authorized persons in addition to all what I was handling in my previous work.
• Issuing & renewing visas & residences.
• Performing a variety of analytical, technical and administrative tasks related to assigned HR functions. Participate with Unit Head in establishing, updating and maintaining an automated updated job description library for all positions. Coordinating with Units Heads and External Agencies / Consultants to complete organizational jobs and competencies required for each position.
• Planning of available resources such as manpower, assets, equipment etc...And ensure that these resources are within plan, assisting in budget study Organizing different sections of HR and allocating employees to each section.
• Supervising the Heads of sections in their day-to-day activities and monitor their performance.
• Controlling the resources available within the organization as allocated in the budget.
• Administrative handling of correspondence.
• Office management/Secretarial assistance to the Director and Supervisors.
• Maintenance of various files, confidential files, Employees personal files, stock records, attendance registers, leave records, professional tax, handling petty cash, organizing travel, tour program, International & domestic ticketing.
• Awarding annual maintenance contracts of computers/Fax/telephones/ photocopiers etc.
• Handling printing division (offset/screen/letterpress etc.) and stationeries of the company.
• Coordinating with the HR department, Compile and keep personnel records. Record data for each employee, such as address, Date of join, attendance, absences, Sick/Annual leave, and date of and reason for termination.
• Secretarial duties as well as administration-handling of correspondence and dispatches, issuing of invoices, making quotations, placing orders, reminders, payments follow-up, customer services.
• Updating the database of customers and keeping track of the same, correspondence with the customers when needed.
• Operation of computer, Fax etc.
• Coordinating with the HR department, segregating applications, short listing of candidates,
• Arranging interviews, planning training programs, and placing specific advertisements in leading newspapers.
Human Resources Management
Very Good
Good