Admin Assistant
Al Maha Academy
مجموع سنوات الخبرة :7 years, 9 أشهر
Greet and assist students
Make daily attendance for students (presence / absence) in collaboration with teacher
Make the filing of documents concern students as sick leave and official documents and all the documents concern students
Manage the communication with parents for requirement of all parents who require information about define information in cooperation with teachers and ensure a safe environment all the time for students
Make file for all documents concern students
verify hall day sims to make sure the time of Enter and exit of students
Cooperate with other admin and responsible of department to avoid miss information and to verify the presence and absence of students
Answer parents for requirement in Arabic and English
Greet and assist and guests of the company and determines the purpose of visitors and callers always and forwards calls for the respective personnel and department
Make preparation for meeting / guests in terms of booking, catering when required
Answer all phone calls comes from outside company and transfer for responsible person in case there is who want transfer a message for respective personal of the department
Determines the filing of all documents wants by all the personnel of department
Gerer les courriers et les documents
Use software as word and excel and internet with a good manner
Determine the purpose of callers and forwards calls to respective personnel and department
Ensuring and providing flawless, upscale, professional and high-class guest service experiences
Greet guests and determines purpose of visit
Open mails and disturbut correctly and timely
Explaining and/or exchanging data or information and give advice, guidance, instructions and direction
Manage the admin activities as make message speak bilingual languages as Arabic, English French
Search information and use the high software as power point and excel and word with a god manner
Manage the visits of guests with staff in the low department
Take notes and enregister any financial documents(cheque)
Transfer data from paper formats into computer files or database system using keyboards data records or optical scanner
Type in data by comparing it to source documents
Update existing data
Make data from the database or electronic files as requested perform regular backups to ensure data preservation
Spread sheets (office word excel etc.)
Working knowledge office and equipment and computer
Handles inquires about clinic operation insurance and other related matter
Maintain waiting list of guests- receive and register guest in Elope system
Upload the insurance claim form and other documents and send to insurance preapproval section
Follow up in queries from the insurance companies by liaising with the doctors and sending additional information requested
Proactively seek to solve any issues that my occur with employees or guests
Open and distribute the mail and timely
Reception in bein sport from (15-08-2016 to 31-12-2016)
• Welcome and greet visitors.
• Assist visitors or guests to direct them to the appropriate person and office.
• Takes and relays the message of the caller to respective personnel.
• Coordinating and facilitating with responsible employees in official meetings.
• Conferences, and events, in and outside the company”
• Resolve customer complaints, guide them and provide relevant information